PETERSFIELD PARTNERSHIP Trustees Annual Re ort From 01 03 2023 to 31 03 2024 Th• P•t•rsfleld ParlMr•hlp CIO- R•glstered Charlty No 1202135 About V• The Petersfield Partnership is a new charity set up on the l March 2023 with the aim to oversee the bulld and running ofa new community hub in St Peters Cheltenham, which is a very deprived aa, our aim is to improve the live5 of local resldents through better facilities and a wide range of activities. Tnista•s The charity started with lust three trustees, but soon grew to the turnt six, all have a varlety of skllls. Name Gary Goodhall Role Chairman Blo Experience in communlty events, fundraisin& coaching sports for over 40 years. I CIMA qualified accountant and Amcf qualified i treasurer who lives locally, 20 years, experience in financial and treasury management Has played and coached Saracens for around 20 years, so has great knowledge of the area, CIPS qualified with over a decade's experience In procurement and supply chain. Lives locally, has a wealth of experience In community engagement, fundraising and organisational skills. also works for Te5CO as the community champion. Has lived locally to St Peters and has coached football in Cheltenham for many years, has 8reat organisational and people skills. Grew up locally, has played and coached football at Saracens, 30 years of experience in the constructlon industry as a contracts manager and a member of the NICEIC Shelly McLau8hlin Treasurer Ryan 8etteridge Trustee Marisa Regan Trustee Gerry Oldham Trustee Graham Roberts Trustee The trustees are made up of local volunteers who have all lived and worked in the area we serve, all have great knowledge ofthe area and understand the issues they have.
Structurn Gov•rnance & Mana ement Governing Document- Constitution adopted 25101123 The charity is registered as a Charitable Incorporated Organisation {ClO) Trustees are appolnted at any tlme if all agree or reappointed annually at the AGM. Ob OGtlves Since our formation our main objective has been to start to bulld a new community hub, total costs will be around £1.2 million, we managed to secure just over £1 million in grant funding through various avenues, and plan to fundralse for the outstanding amount, since securing the funding we have had drawings produced and had planning permlsslon 8ranted, we have employed a project manager, quantlty surveyor and had formal quotatlons back for the maln contractor. The next step5 wlll be to Start construrtion On a lease has been agreed with Cheltenham Borou8h Countil. Our alm Is to Improve the lives of local residents by giving them better facllities and improved access to soclal, physlcal and mental activities, 8ivin8 them the tools to improve thelr own Ilves and 8ettlng them involved In plannlng events that they want to be part of, creating a stronger community. Actlvltlos & Achl•v•m•nts Actlvities this financ5al year have been limited as activity has been focused around p-cOnStrUctIon plans, plannlng appllcatlons, securin8 grant funding, and general preparation for the build project for the new community hub, once this is complete it will give us a base where we can expand the artivities we can offer. In the future. once the new communlty hub is bullt we wlll be lookin8 to expand our activlties. offering structured access to 5POrts, education, wellbelng and mental health classes, fitness, cooklng and eatin8 healthy cla55e5, movie night5. mother and baby drop in sessions, IT skills to name just a few. We are very grateful to all the efforts by our trustees and volunteers without thelr hard work, dedicatlon and many hours spent volunteerlng we would not be in the 8reat position we are now.
Flnanclal Revlew Since the formation of the charity we have been concentrating on raising funds for the new buildin& securing almost £1 million in grant fundin& this has been in the way of Brants in principle, these are- Funder Community Ownership Fund ICOFI Community Ownership Fund ICOFI Le Big Local Big Local Additional Funding Cheltenham 8orough Councll Cheltenham Borou h Homes OPCC- Police Commi55i0ner Total £450,(X(J.(X) £8,0.()} £350.(. £109,643.(K) £26,132.00 £25,¢J)J.CKI £22.CW.LN) £990,775. al fees Whilst the above has been agreed in principle, for the majority of the grants, fund5 wlll only be released once we have a si8ned lease for the ground that the building will be built on. Once the building is up and running this will produ revenue for the charity to become self-sufficient whi15t still applying for future grants and organizing local fundraising events will making the charity even stronger. Currently our outgoin8s are limited to costs directly connected to the build, these comprise a small number of Invoices for our consultants, e.8 Quantity Surveyor, Project Manager, Searches, ground investigations. As a new charity which initially is focused on the building of a new cornmunlty hub. the malorlty of funds ralsed are restrlcted for the purpose of building the hub and associated costs, these funds are held wlth Locally Trusted Organlsation "LTO" and released in instalments to pay suppliers as the involces fall due. Petersfield Partnershlp has 155ued no guarantees and has no secured debt or recurrlng Ilabilltles, which means reserves held are minimal and as a result the Charity does not currently have a reserves policy. At the year-end £1,479 of reserves were held. As the build project progresses and Petersfield Partnership grows to perform more community activities, these reserves will grow and a reserves policy will be established prior to this polnt. Rlsks The risks associated with our charity are minimal as we have no paid staff and no runnin8 Costs, so if fundraising or donations dry up we have no financial obligation5 to meet. We do, however, have some time restraints on the above funding from COF and The Big local, to retain the COF money building work must commence before December 2024 and the Big local grant expires in 2025 so delays to commencement of the build could result in the10s5 of this funding. Post Yoar End Dovelo ments Unfortunately following the year end. in September 2024 COF confirmed that due to delays with the project and the likelihood of further delays the £458k of funding was no longer available. As a si8nificant portion of the funding toward the buildin& this loss of funding Puts the project in its current form in jeopardy. Alternative options are to raise other fundin8 to replace the lost COF money, however this will necessitate further delays and risk expiration of other grants, or to proceed with an alternative scaled- down building within budget from the remaining grants. At the time of writing (January 2025) both the IcKal countil Iwho
own the land on which the revised building would be built) and the remaining funders are supportive of an alternative building. Declaratlon The trustees declare that they have approved the trustees report above. Full Name - Gary Goodhall Positlon Chairman Signed - G Goodhall THE PETERSFIELD Reglstered Chartty No 1202135 St Peters, Cheltenham. GL519DY
CHARITY COMMISSIO FOR ENGLAND AND WAIE THE PETERSFIELD PARTNERSHIP CIO Receipts and payments accounts CC16a Fw th riod To 01fi)YW23 311(XY2024 UntrICted Restrlcted Endowmortt fitrnrt Tot•1 fundo Last yo•r thg i.= .:__ loth• M•rn•t£ ta tPbt Il•lf•&E£ )>th¢ rwr¢rt£ A1 R•eelots tsrant Grant FWKI ? Sub total(G inGome for AR) A2 A•••t •nd In¥Mkn•nt••lM. ¥514 Sub totsl 110 ¥814 A3 P8vmènt Buikl Pr4. th¥•r•tr4 Buikl Pmjxa. Quantsty Sur% Bulk4 ProJ•(. Groun(J in¥wib) bu1 PruJ•¢t- Trae Idling 1,224 9.120 9.120 5.175 S,175 Bulk1 Prcwct.Ta¥ * Indemnty Insurnr 324 io 10 Sub fotai io A4 A••et and Invo8tm•nt purcha•M, Iv• tsbl•l Sub total 34026 03S N•t of r•¢•1p{PaynJtsJ AS Trdn8forn bgtw8en fund• AO C¥$h fvnO8 l•st yo#rwKI Cash funds thls yw •nd 1.479 11x1 1.379 1,479
Section B Statement of assets and liabilities at the end of the period UnreaCted Restricted Endowment Categories Dètsil Bl Caoh fvnd8 Total &•sh fund 1A79 Endowment fund• fvndj lund 11.025 Furbj towhkh ••••i Curr•nt valu• Details 83 Invo•tm•Trt a•••ts towhbrh Curr•nt v•lu• onal Details 84 As••ts r•talned for tho charlty'• own u•• Fundto hkh Wn du• ona Dotaiis B6 Llabllltl•s PW. JtnKurnl wgireering s1¢¢1 inYoc•J knJtt Signed by one tNstses on haNof all Ihe t$8 Skanature Prfnt Nam• Date of foval Gary Gc4>attal 26101rd025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Petersfield Partnership CIO On accounts for the year ended 31-03-2024 Charity no (if any) 1202135 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'Ihe Trust'} for Ihe year ended 3110312024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the acwunts in accordance with the requirements of the Charities Act 2011 Ilhe Act.). I report in respect of my examination of the Trust's accounts carried oul under section 145 oflhe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. I have completed my examination. I confim that no material matters have ome to my attention (other than that disclosed below ") in connection with the examination which gives me cause lo believe that in, any material respect: a¢¢ounting records were not kept in accordan with section 130 of the Act or the accounts do not accord WFth the accounting records Independent examiner's statement I have no GonmS and have come aGross no olher matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the account5 to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Sarah Jane Willis. FCCA Relevant professional qualificationls) or body (if any): ACCA member no 0102961 Address: Orton House, Middle Hill, Stroud, Glos GL5 1 NT IER October 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER October 2018