**WEST RUNTON BOWLS CLUB** **ANNUAL GENERAL MEETING 4[TH] OCTOBER 2025** **10am** ## **WEST RUNTON SOCIAL CLUB** Present: 2025 Committee Members: Chris Manders (CM), Steve Anderson (SA), Gerald Macman (Mac), Greg Metcalf (GM), Rob Gilman (RG), Lesley Clarke (LC) Barbara Coleman (BC), Alan Jackson (AJ) Members: Ray Carter, David Middleton, Pat Edmonds, Wendy Tully, Vic Tully, Val Webber, Dennis Barlow, Ivor Cooper, Geoff Moule, Ray Kemp, Janet Hann, Derek Hann, Derek Shears, Marion Cooke. Apologies: Steve Stacey, David and Aileen Powell, Margret Burrows, Jane Crane. ## Welcome and Matters Arising from 2024 AGM CM welcomed all to the meeting and updated the news regarding a member who was in hospital as a result of a fall and wished her a speedy recovery. CM then referred the meeting to the minutes from the 2024 AGM meeting. There were no matters arising from the minutes, these were duly approved (Nominated DB, Seconded BC Vote Unanimous) and signed and dated by CM ## Chairman’s Report This has been my first year as chairman and I am very proud and honoured to be so. I feel there has been a change within the club growing closer, friendlier and the members willing to get involved. It was also very pleasing to see the return of some old members. I must mention the support given to the John Cooke Memorial Trophy held against Holt bowls club and as a result the monies raised for MND. Perhaps we might win it next year. I will leave the league matches and inhouse competitions to our club captain, and Greg. My thanks go to them both and Jayne for ensuring everything ran smoothly which I witnessed was not an easy task. The clubhouse northside renovations are looking really great as well as the new donated kitchen. My thanks go to all those members who gave up their time over the months to make it happen. Also, my thanks go to those members who gave so generously to support the renovation. Looking forward we are hoping to complete the renovations including a new entrance door and windows. So we are actively looking for funding and well update you as and when. (Note we are not able to start any work until the grants have given). So to close I would like to thank all the members of the club for everything you do that makes this a friendly, and welcoming club and makes you want to belong to it. ## Secretary’s Report: Read by CM “I’m sorry I cannot be with you today for the AGM and wish you all a good productive meeting. During the year I have tried to keep members informed regarding our events and club news via email and have distributed 3 newsletters since our last AGM. Thank you to everyone for your feedback and for your support of the club. I’ve kept the membership records and am pleased to report that membership numbers have been reasonably stable between 2024 and 2025, and we currently have 45 members. At the last AGM a member raised the question on whether we could have a card payment machine to facilitate payments, and this was rejected on the grounds of cost. As an alternative I was asked to look into the possibility of producing cards for sale recording 10 roll up sessions for £30. This has been done and those who have used the system have found it convenient. More take up would be welcome next year, this also reduces cash handling which would be helpful. I tried to assist the treasurer Rob by regularly paying in, and reporting to him our takings for roll-ups, league matches, competitions etc. I have also asked members to complete Gift Aid forms and I maintain the register for these. Thank you very much to all of you who have been able to complete forms. Rob and I have completed the necessary forms and as I write this report our first Gift Aid submission has been completed, and we should receive around £900 from HMRC. I’m sure Rob will update you later. I have also posted various updates on Facebook during the year especially at the start of the season. ## Treasurer’s Report: CM started the report as he was treasure for the reporting period 1[st] October 2023 to 28[th] February 2025 this was covering the required change due to charity commission requirements. Details of amounts in bank as of 28/02/2025 ## Co-op Current Account £99.87 Co-op Saving Account £7,822.67 As stated in the 2024 AGM as we were over running by 5 months and this period being where the club is closed but still has regular out goings such as Green Keeper, water, electric, and insurance this has led to a deficit of £3,182.63. This is not serious issue as the loss would have been around £500 if we had stayed on the 30[th] September end date. This was then opened up to the floor for questions, there was one regarding electricity, we confirmed that we had to pay bills and this is passed onto WRSC, this means we keep control of the supply. RG then took over and gave a full explanation of the forecast sheet distributed to the meeting. He confirmed that we had received £967 in gift aid, but this would be reduced next year. RG also confirmed that we can claim gift aid on membership fees but not roll-ups. RG also explained that the committee looked at doing away with rollup fees and increasing membership to get more gift aid but it was decided this as prohibitive and agreed to keep membership and roll-up fees at 2024 levels. RG was also predicting a loss of around £700 this could be less this is dependent on the water bill due. Again, this then opened up to the members no questions forth coming. ## Captain’s Report: Mac gave an overview off how the club had done in both leagues with the afternoon league we finished mid table and the evening league unfortunately we finished bottom. He thanked everyone for their support although at times struggled to get teams together. GM then spoke about the inhouse competitions and gave out the results of the finals. GM stated that the games were hard fort and went to playoffs and hoped everyone enjoyed the competitions. ## Election of Officers: CM read out the nominations received and asked if there was anyone present who might wish to apply for any post. No response. CM then pointed out the GM was standing down. Nominations: CM Chairman, SA Vice Chairman, JC Secretary, RG Treasurer, Mac Club Captain, LC Committee member, SS Committe Member, AJ Committee Member, BC Committee member Proposal: As there are no other nominations can the committee be elected on mass? Proposed: Dennis Barlow, Seconded: Vic Tully, Vote: Unanimous. ## In House Competition and NANSA participation CM explained that this was discussed at the last committee meeting. With reference to NANSA participation the committee thought that we should remain both in the afternoon and evening pairs leagues. A general discussion took place. Proposal: Do we want to remain in both leagues for 2026? Proposed: Steve Anderson Seconded: Ivor Cooper Vote: Unanimous. CM moved onto inhouse competitions, the committee had received 2 proposals on this matter and were put out to the meeting along with the proposal from the committee. The competitions will remain that each round must be completed by the advertised date if not then the coin toss will be implemented. Also rounds can be played outside of normal roll-up days. General discussion then took place regarding the proposals. Proposal: Competitions can be played on roll-up days and will have priority for rinks 3,4 and 5 but can only take played when it is long week and not short. Proposed: Gerald Macman Seconded: Pat Edmonds. Vote: Unanimous Proposal: The finals to be played over 2 consecutive Sundays which final for which day dependant on results? Proposed: Rob Gilman Seconded: Alan Jackson Vote: For 18 Against 4 Any Other Business: CM asked LC for an update on the celebration lunch. LC stated that there were about 24 people attending which is down. A general discussion then ensued about possibilities for next year. GM suggested hiring a community hall with outside catering. AJ also mentioned about outside catering. Costs of the was also a concern also notifying the date of the lunch. It was agreed that this would be looked at and the date for the lunch and where to be put out when we start next season. From the floor the question are we going to re-instate the coffee mornings which we started last year but were suspended due to the works to the club house. Opened to the floor and there was general agreement for this to take place. Arrangements to be made for the third Saturday in the month. SA asked the question do we have the dates for next season. The following dates were agreed: 11[th] April 2026 Cleanup ready for the season 18[th] April 2026 Bowling Season starts (Possible open day) 13[th] / 20[th] September 2026 dates for the Finals for the in-house competitions 26[th] September 2026 Last Day of bowling. 10[th] October 2026 Annual General Meeting. It was also agreed that if visitors come and want to learn to play then a member will be there to show and guide them. After completion of AOB CM thanked everyone for coming and wished them well until we return for next season. Meeting Closed 11:30 hours. ## **Income and Expenditure Account for period 1st October 2023 to 28th February 2025 (17 months)** |Prev Year
£2,120.00
£4,069.05
£402.00
£500.00
£48.00
£278.00
£169.00
£422.00
£920.00
£289.59
£183.86
£122.00
£46.72
£8.28
£24.00
£40.00|INCOME
Prev Year
**Description**
Donations &
Legacies
Charitable
Activities
Other tradings
activities
Investments
Other
**Membership**
£1,910.00
£1,910.00
£3,600.00
**Green Fees**
£3,101.00
£3,101.00
£1,750.00
**League Fees**
£651.00
£651.00
£1,363.00
**Competition Fees**
£434.00
£434.00
£346.82
**Friendlies**
£99.00
£99.00
£161.00
**Chairman’s Day**
£73.00
£73.00
£450.00
**Captain’s Day**
£45.19
£45.19
£761.69
**Raffles / Football**
£290.00
£290.00
£32.64
**Dinner**
£880.00
£880.00
£675.00
**Water**
£753.79
£753.79
£863.00
**Electric**
£366.49
£366.49
£222.17
**Clubhouse Donations**
£1,920.00
£1,920.00
**Donations**
£14.00
£14.00
£220.00
**Interest**
£123.96
£123.96
£85.42
**Sundries**
£222.94
£222.94
£657.44
**Petty Cash**
£120.00
**Advertising**
£1,000.22
£3,844.00
£4,507.94
£408.19
£123.96 £2,000.28
**Total Banked**
£10,884.37
£12,908.40
**Excess**
£3,182.63
£14,067.00
**Balance Sheet**
Brought forward (1/10/23)
£11,105.17
Excess expenditure
£3,182.63
Total Funds
£7,922.54|EXPENDITURE
**Description**
**Green. Keeper**
£6,075.00
**Maintenance**
£850.14
**Lawn mower repairs**
**Competition / Trophies**
£456.22
**Other repairs**
**Rent**
£450.00
**Insurance**
£465.52
**Council Tax**
£31.81
**Dinner**
£1,723.65
**Water**
£977.33
**Electric**
£303.20
**Club House Refubishment**
£1,668.01
**Refreshments**
£234.66
**Stationary**
£25.00
**Toilet Cleaning**
£700.00
**Sundries**
£106.46
**Toilet Project**
**Total**
£14,067.00
Cash in hand
Current A/C
£99.87
Savings A/C
£7,822.67
£7,922.54| |---|---|---|