Trustees’ Annual Report for the period
From 1st March 2023 Period start date To 29th February 2024 Period end date
Charity name: The Barby Woodland Trust
Charity registration number: 1202123
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote for the benefit of the public, the conservation, protection and improvement of the physical and natural environment of a 23-acre woodland site adjacent to Barby village by: • Engaging with local stakeholders; local and national bodies; and local businesses in order to plant and maintain an area that will include woodland, wildflower meadows and wetland areas. • Providing opportunities, through volunteering, for people of all ages to learn about the ecology of natural areas and to develop skills in planting and maintaining these areas. • Providing a space for people to exercise and enjoy the beauty of the |
| ~~dl~~ ~~d~~ ~~it~~ |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | The Barby Woodland Trust have: • Planted some 7000 trees on the site • Constructed a Forest school area • Dug out a wetland area that will provide important natural habitat for wildlife • Improved accessibility to the site by constructing small bridges over water flows and ditches • Renovated and installed a container to keep tools and equipment in • Recruited trustees and volunteers who regularly work on the site • Established positive relationship with our local school and pre-school who now visit the site regularly • Enabled access to the site for dog walking and exercising • Developed positive relationships with several locally based businesses who have supported our work by providing volunteers from their workforce as well as funding and equipment |
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All the trustees have been provided with the guidance and made aware of their responsibilities and obligations |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Barby Woodland Trust is not a grant making charity |
| Policy on social investment including program related investment |
Para 1.38 | Not Applicable |
| Contribution made by volunteers |
Para 1.38 | • The Barby Woodland Trust has some 40 volunteers some of whom come to work on the site at least twice per month. Additionally we have links with three local companies who supply volunteers as part of their community engagement programmes • At our community planting day in February 2024, some 100 people came and planted trees |
| Other | Not Applicable |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | • The planting of some 7000 trees is primarily intended to give environmental benefit to the local community and more widely • Work to improve the flow of water into the sight and the development of the new wetland area provides sustainable habitats for wildlife, birds and insects • Local children have been involved in tree planting and the forest school provides opportunities for learning and exercise • The site is now being used by large numbers local people for exercising and dog walking • Volunteers from the local community and businesses have been able to learn about what is involved in developing and maintaining a sustainable woodland |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | • Although we have not yet planted the wildflower meadows, firm plans are in place for this to start next year • To further enhance the use of the site, we have a number of picnic tables that will be put in place in early spring. We also have an active sponsorship scheme for benches and several of these will be installed soon |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We are active in seeking grants and donations and this year have received some £30,000 from these sources. These grants have enabled us to get the tree planting done and to purchase equipment for future projects We have a website which provides information about the woodland and enables people to donate We have received help in kind, in the form of material and a tractor provided on a loan basis Overall our fundraising has been successful in enabling us to carry out the projects we identified in our first three year plan |
| Investment performance against objectives |
Para 1.41 | Not applicable |
Not applicable Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Barby Woodland Trust is financially sound and has sufficient resources to meet its objectives (see accounts) |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have a sum of £5000 invested in a savings account which is equivalent to approximately 18 months of our annual financial commitments which are basically rent and insurance |
| Amount of reserves held | Para 1.22 | £5000 |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable |
| Details of fund materially in deficit |
Para 1.24 | Not Applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not Applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | • Grants from schemes funded by local businesses (e.g. National Grid) • Individual donations • Help in kind by the provision of equipment and materials • Partnerships with local businesses |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Apart from the bank savings accounts we do not have any investments and as such do not carry any risk |
| A description of the principal risks facing the charity |
Para 1.46 | Not applicable |
| Other | Not applicable |
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 | Our governing document is the: Constitution of The Barby Woodland Trust, a Charitable Incorporated Organisation whose only Voting Members are its Charitable Trustees |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more |
Para 1.25 | Trustees are recruited from local people with particular skills required to administer the charity. Possible trustees are suggested and voted on by the existing trustees |
| ~~trustees~~ |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New trustees are given the Charity Commission’s information about trustee responsibilities on appointment. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Not Applicable |
| Relationship with any related parties |
Para 1.51 | Not Applicable |
| Other | Not Applicable |
Reference and Administrative details
Charity name
Other name the charity uses Registered charity number
| Charity’s principal address 2 Cleve Cottage Barby Rugby CV23 8TF |
|
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee |
|---|---|---|---|---|
| Paul Reynolds | Chair | ~~(if any)~~ | ||
| Graham Sloper | Secretary | |||
| Josephine ~~Mti~~ |
Treasurer | |||
| ~~arn~~ Pippa Reeve |
||||
| Gareth James | ||||
| Gavin Callard | ||||
| Natalie ~~Kibl~~ |
||||
| ~~merey~~ Stephen Gee |
||||
| Nigel Parkinson | 2nd July 2024 | |||
| Malcolm Smith | 2nd July 2024 | |||
| Robert Wilson | ||||
| Neill Smith | ||||
Corporate trustees – names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
Dates acted if not for whole year
Trustee name
None
Funds held as custodian trustees on behalf of others
Description of the assets held We do not hold any funds on behalf of others in this capacity
Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
There is no reason for non-disclosure of trustees
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Graham Paul Sloper
Position (eg Secretary Secretary, Chair, etc)
Date ~~4th November 202~~ 4
THE BARBY WOODLAND TRUST Unaudited financial statements for the period from 01 March 2023 to 01 June 2024
' THE BARBY WOODLAND TRUST Unaudited financial statements for Ihe period from 01 March 2023 to 01 June 2024 Contents Company delails Directors. report Income statement Page 3 Page 4 Page 5 Page 6 Page 7 Balance sheet Notes to Ihe accounts
' THE BARBY WOODLAND TRUST Unaudited financial ststements for the period from 01 Marth 2023 to 01 June 2024 Company details THE BARBY WOODLAND TRUST is a prlvate company limited by shares, registered in England and Wales, rogistered number CE031536. The company's registered address is: 2 Cleve Cottage, 8arby. Rugby, United Kingdom, CV23 8TF Directors and Advisers Directors Paul Reyrnlds Jo MartTrn
. THE BARBY WOODLAND TRUST Unaudited financial statements for the period from 01 Marth 2023 to 01 June 2024 Dlrectors. report The directors present their report and the unaudited financaal ststem6nts of the company for the pèriod from 01 March 2023 to 01 June 2024 Serving officers The directors who served the company during the period were as follows: Paul Reynolds Jo Martin Provisions These accounts have been prepared in accordance wtth the micrtrentsty provisions and d81ivered in accordance with the provisions applicable to companies subj'ect to the small companies regime. This report was approved by the board of directors on 15 October 2024. and is signed on behalf of the board by". Signed Date
' THE BARBY WOODLAND TRUST Unaudited financial statements for the period from 01 Marth 2023 to 01 June 2024 Balance sheet 15 months to 01 Jun 24 Current assets 10.287.17 Creditors: amounts falling due within one year (1,954.34) Net current assets l (liabilities) Total assets less current liats'lities Net assets 8.332.83 8,332.83 8.332.83 Capital and reserves 8.332.83 For the period from 01 March 2023 to 01 June 2024 the company was entilled to exempts'on from audit under section 477 of the Companies Act 20C6 relating to small companies. These accounts have been prepared in accordance with the micro*ntity provisions and delivered in accordance with the provisions applicable to companies subj'ect to the small companies regime. Directors. responsibiltliès.. The members have not required the company to obtain an audit of ts accounts for the period in question in accordance with section 476", The directors acknowledge their responsibilities for complw'ng with the requirements of the Acl with respect to accounting records and Ihe preparation of accounts. These accounts were approved by the tx)ard of diredor5 on 15 October 2024. and a signed on behalf of the board by: Signed Date /kGry/f
' THE BARBY WOODLAND TRUST Unaudited financial statements for the period from 01 Marth 2023 to 01 June 2024 Notes to the accounts Average number of employees During the period the average number of employees was O.
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of The Barby Woodland Trust On accounts for the year 1st March 2023 to 1st June 2024 Charity no 1202123 ended (if any) Set out on pages 1-7 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 01/06/2024 (15 months)
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:[Nigel Gove] Date: 8th December 2024 Name: Nigel Gove
Relevant professional ACMA qualification(s) or body (if any):
1
October 2018
IER
Address: 37 Holme Way Barby Rugby CV23 8UQ
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
2
October 2018
IER
IER October 2018