1st Shelford & East Bridgford Scout Group
Trustees, Annual Report for the period from l April 2023 to 31 March 2024
Section A: Reference and Administration Details
Charity name: I Shelford & East Bridgford Scout Group
Registered charity number: 1202093
Scout Association registration number: 10014555
Charity's principal address: The Scout HQ Butts Close. off Kneeton Road. East Bridgford. Nottingham.
NG13 8PG.
Durin8 the period to 31 March 2024, the trustees who managed the charitywere:
Chris Evans
Chair
Elizabeth Meylan
Treasurer
Stephen Cumberland
Group Scout Leader
Francis Meylan
Assistant Scout Leader and Explorer Leader
Alan Tivey
Trustee
Becky Pennick
Richard Povev
Stephen Day
Dianne Perry
Trustee
Trustee
Trustee
Trustee
Other advisors:
Alec Hampson
Independent examiner of the accounts
Section B Strurture. Governance and Management
The Group's governing documents are those of the Scout Association. They consist of a Royal Charter,
which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules
IPOR) of the Scout Association. The Group is a trust established underthese rules which are common to
all Scout Groups. The trustees are appointed in accordance with the POR of the Scout Association.
The Group is managed as an educational charity by its Trustee Board, the members of which are the
charity trustees. As trustees, they are responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and making returns to the Charity Commission
as appropriate.
The Trustee Board consists of the Chair, Treasurer and eight other trustees. The Trustee Board meets a
minimum of six times a year, with additional meetings as needed to arrange specific events such as
fundraising.
Members of the Trustee Board are elected or appointed at the Annual General Meeting of the Group
Scout Council, which includes all adult and associate members of the Scout Group {including the parents
and guardians of young members) and all our Leaders. and representatives of Rushcliffe Distrirt Scout
Council.
All new members of the Trustee Board must complete training in accordance with the Scout Association
POR, including completing the Trustee Induction trainin8 Wtthin five months of joinin8 the Board. All
members of the Board. along with all adult volunteers having contart with young people on a repeated
basis. or on nights away activities. are DBS checked.
The Trustee Board exists to ensure that the charity is well managed. risks are assessed and mitigated,
equipment is in good working order, and everyone follows legal requirements and the organisation's
policies and rules. Their support helps other volunteers run high-quality and safe programmes that give
young people skills for life.
Risks and Internal Controls
The Tnjstee Board has identified. and periodically reviews and monitors the main risks to which they
believe the Group is exposed. The main areas of concern include:
Injury to leaders, helpers, supporters and members- The Group contributes to the Scout Association's
national accident insurance policy through capitation fees and takes out additional insurance if needed.
We provide accident and injury insurance for adult helpers who are not uniformed leaders. Risk
assessments are undertaken before all activities.
Damage to or loss of equipment." The Group maintains sufficient insurance to mitigate against the risk of
loss or damage to our equipment.
Income from fundraising- The Group relies on income from fundraising to purchase and maintain our
headquarters and equipment. and to subsidise the cost of participation in scouting where needed.
Subscriptions are charged and these can be paid monthly. Quarterly. half yearly or annually, but these
cover only the routine running of the group, such purchase of badges. consumables for meetings, etc.
For events and camps, we charge fees to cover the immediate costs. We aim to keep the subscription
and event fees as low as possible, to ensure scouting is accessible to everyone.
Our main fundraising activities are a t¥vice yearly Soup.n,Spud mornin& a family quiz night. providing
refreshments at the annual East Bridgford Show and Fire Work display and letting our premises forsmall
family occasions such as birthday and anniversary celebrations.
The group holds a reserve to ensure we would be able to continue our activities, or wind them down in
an orderly manner, should there be a major reduction in income. We could also raise the level of
subscription fees, should that become necessary, either as a temporary or permanent measure.
The Group relies entirely on volunteers to run and administer the activities of the Group. M05t
importantly. we need a certain number of uniformed leaders to be able to continue to operate our four
sections (Beavers. Cubs. Scouts. and Explorers} at full strength. Manyof these volunteers are drawn from
among the parents of the young people who join the group. The commitment required is substantial,
and understandably, leaders often wish to move on or step down after a few years. This is perhaps the
greatest risk that the Group faces and is one that requires constant attention from the Leaders and
Trustees to ensure that we are constantly recruiting and developing new leaders.
The Group has in place Systems of internal controls that are designed to provide reasonable assurance
against material mismanagement or loss. All payments require the approval of both the Treasurer and
one other Trustee. The Group has comprehensive insurance policies to ensure that insurable risks are
covered.
Section C Activities
The purpose of Scouting is to artively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
As Scouts we are guided by these values-
Integrity- We act with integrity: we are honest, trustworthy and loyal.
Respect- We have self-respect and respect for others.
Care- We support others and take care of the world in which we live.
Belief - We explore our faiths. beliefs and attitudes.
Co-operation - We make a positive difference: we co-operate with others and make friends.
Scouting takes place when young people. in partnership with adults, work together based on these
values and:
take part in activities indoors and outdoors; • undertake new and challenging activities;
learn by doin& • share in spiritual reflection: • take responsibility and make choices- • enjoy what thev
are doing and have fun.
All members of the Scout Group, whether young people or adult volunteers, make a Scout Promise in
which they promise to do their best to help other people and to be trusted. loyal, friendly and
considerate, to have courage in difficulty. to have self-respect and to respect others.
The Group arranges a programme of weekly meetings during school temi times, with indoor or
outdoor attivities and challenges for young people of all ages between six and eighteen. The Group
holds weekly meetings in term times for Beavers (aged 6 to 8}, Cubs18to 10.51, Scouts110.5 to 14) and
Explorer Scouts {14 to 181.
The Group also organises weekend and holiday activities that include camps, hikes, and other outdoor
adventure activitie5. The Group also participates in programmes of events that are organised at
District, County, or National levels.
Young people in scouting can earn badges in recognition of skills learned, challenges met. and artivities
carried out. Our regular programmes and our camp activities are designed to meet the requirements
for these badges. Young people who participate fully in the Group's activities will complete enough
activities and challenges to be rewarded with the Chief Scout's Award. which they can wear on their
uniform with justified pride.
To help young people in their personal development, if and when our leaders judge that they are ready
for the challenge, they may be given a posbtion of responsibility- For example, at age nine or ten, a
young person may be promoted to the role of "Sixer" or'seconder" within the Cubs section, with
responsibility for a group of five or six Cubs. The Scouttroop is organized in Patrols. and young people
take responsibility as Patrol Leaders and Assistant Patrol Leaders. Later. as a teenager in the Explorer
section. as well as taking responsibilFty for planning the attivities of their own section, they may choose
to join the Young Leaders programme and assist adult volunteers in the planning and running of
programmes for a younger section.
Public Benefit Statement
The Group meets the Charity Commission's public benefrt criteria under both the advancement of
education and the advancement of citizenship or community development headings. Subscription fees
are set at a level that covers only the immediate running costs of the Group and the capitation fees to
the Scout Association, to ensure they remain as low as possible and do not unduly restrict membership.
We admit members primarily from the local community in the immediate area around East BridgFord.
As charity trustees, members of the Trustee Board pay due regard to the Charity Commission's public
benefit guidance where relevant to our decision making.
Section D Achlevements & Performance
Ouring the period from April 2023 to March 2024, the group continued to provide a full range of
scouting activities, including overnight. weekend. and multi-day camps. for young people of all ages
from six to seventeen.
Throughout the year, our adult volunteer team organized a really exciting and varled programme of
meetings and events.
The group's membership numbers grew slightly from the previous year. Beaver numbers increased, the
cub section ran at a slightly smaller headcount, until our adult volunteer team is strengthened in
numbers and experience. Scout and Explorer numbers remained roughly at their previous levels
We continue to try to spread the VA)rkload by recruiting parents onto parent rotas, particularly for
Beavers and Scouts, so the uniformed leaders don't have to do everything.
Section E Financial Review
Reserves Policy
The maintenance of available funds. excluding known commitments and contingent liabilities, equal to
a minimum of 6 months budgeted income. The reserves can be used should there be a fall in the
Group's annual income.
This reSee policy will be reviewed annually at the Board of Trustees meeting prior to the Annual
General Meeting.
The Group also aims to build up additional cash reserves overtime, to ensure that any essential work
to our headquarters can be completed without delay or other significant capital cost items needed by
the group.
Investment Policy
The Group does not have sufficient funds to invest in longer-term investments such as stocks and
shares. The Group has adopted a low-risk strategy to the investment of its funds. All fiinds are held in
cash. using only mainstream banks or building societies.
The Trustee Board regularly monitors the level of bank balances and interest rates received to ensure
the Group obtains maximum value from its banking arrangements. The Trustees would carefully
consider the Group's cash flow requirements before entering into any arrangement that requires a
period of notice before funds can be withdrawn. At present, all funds are held in accounts with instant
access to funds.
Sertion F Other Information and Future Plan5
The Scout Association has recently introduced Squirrels, a sertion for four- and five-year-olds. We are
assessing the feasibility and desirability of establishin8 a Squirrel section, which would require a new
team of adult volunteers to run it.
The Scout Group was veryfortunate with considerable community support to have been able to
acquire the freehold of the ex-wl Hut on Butts Close in October 2022. The building dates from 1988
unlike our previous rented buildin& a 130-year-old corrugated iron 'tin hut, behind the village hall.
Since acquisition grant applications and fund-raising has been carried out to upgrade and repair the
brick claddin& external windows and doors. the lighting and improve the kttchen. This was ongoin8
throughout the period of this report and continues into the next year.
The freehold of Scout HQ is registered with the land registry with four named Trustees. The Board of
Trustees will be considering changing the four holding Trustees to the Official Custodian for Charities
who would hold the land on behalf of the charity. At present if a trustee resigns a new trustee will
have to be registered with the land registry. Using the official custodian would mean this is
unnecessary.
Lastlythe Board of Trustees wishes to see continued and increasing use of the Scout building by other
community groups / individuals. maintaining the ethos of the building being a real community asset.
Section G Dedaration
The trustees declare that they have approved the Trustees, Report above.
Signed on behalf of the charity's trustees:
Elizabeth Meylan, Treasurer
Stephen Cumberland, Group Scout Leader
January 2025
## **1st Shelford & East Bridgford Scout Group Receipts and Payments Account**
|**st Bridgford Scout Group**
**Payments Account**|**st Bridgford Scout Group**
**Payments Account**|**st Bridgford Scout Group**
**Payments Account**|**st Bridgford Scout Group**
**Payments Account**|
|---|---|---|---|
|Year start date
Year end date||||
|**For**
**the**
**year**
**from**|**01/04/2023**|**To**|**31/03/2024**|
## **Receipts and payments**
|**Receipts and payments**|**Receipts and payments**||||
|---|---|---|---|---|
|**Notes**
**Receipts**||**2022/23**
**Unrestricted funds**
**£**||**2023/24**
**Unrestricted funds**
**£**|
|**Donations, legacies and similar income**|||||
|Membership subscriptions||**6,140**||**6,538**|
|Donations|1|**102,607**||**5,854**|
|Loan - Rushcliffe Scout Dist towards new Scout HQ|2|**20,000**||**-**|
|Donation towards WSJ 2023||**-**||**-**|
|Legacies||**-**||**-**|
|Gift Aid|3|**-**||**3,973**|
|Youth programme and activities||**979**||**2,287**|
|HQ Building Hire and Donations for use||**-**||**920**|
|**Sub total**||**129,725**||**19,573**|
|**Grants**||**-**||**-**|
|Maintenenace grant||**-**||**-**|
|RBC & NCC Councillor Grants, EBHS Grant||**3,049**||**-**|
|Grants towards HQ Building Repair / Improvement|4|**-**||**26,660**|
|**Sub total**||**3,049**||**26,660**|
|**Fundraising (gross)**|||||
|Quiz Night - Feb 2023||**2,357**||**-**|
|Quiz Night - Feb 2024||||**2,521**|
|Soup n'Spud - Nov 2022||**746**||**-**|
|Soup n'Spud - Nov 2023||||**733**|
|Soup n'Spud - March 2023||**542**||**-**|
|Soup n'Spud - March 2024||||**480**|
|EB Village Show - June 2022||**236**||**-**|
|EB Village Show - June 2023||||**794**|
|Frog Race - March 2023||**662**||**-**|
|WSJ 2023 Fundraising||**537**|||
|BBMF Talk - Dec 2023||||**345**|
|---|---|---|---|---|
|EB Open Gardens - June 2023||**-**||**886**|
|EB Fireworks - Nov 2023||**-**||**1,157**|
|EB Garden Centre - Nov 2023||**-**||**226**|
|OAP Tea - Dec 2023||**-**||**29**|
|**Sub total**||**5,079**||**7,171**|
|**Investment income**|||||
|Bank interest||**84**||**357**|
|Beavers Dormant Bank Account - Paid by Nat West to
Group||**-**||**61**|
|The Scout Association Short Term Investment Service||**3**||**29**|
|**Sub total**
**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||**87**||**446**|
||||||
|||||**53,850**|
||||||
|||**-**||**-**|
|||**137,940**|||
|||**137,940**||**53,850**|
## **1st Shelford & East Bridgford Scout Group Receipts and Payments Account**
|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For**
**the**
**year**
**from**|**01/04/2023**|**To**|**31/03/2024**|
||||||
|**Receipts and payments**|||||
|**Payments**|**Notes**|**2022/23**
**Unrestricted funds**
**£**||**2023/24**
**Unrestricted funds**
**£**|
|**Charitable Payments**|||||
|Membership paid to district/ area etc||**3,862**||**4,158**|
|Youth programme and activities||**1,290**||**997**|
|WSJ 2023 Grant to Participants||**800**||**-**|
|OSM (& Adult support and training)||**192**||**192**|
|Rent old Scout Hut||**500**||**420**|
|Electricity old Scout Hut||**337**||**437**|
|HQ Building Purchase|5|**117,967**||**-**|
|HQ Building Loan Part-Repayment|2|**-**||**8,000**|
|HQ Building maintenance and consumables||**1,943**||**2,105**|
|Electricity, Gas and Water - Scout HQ||**569**||**1,463**|
|HQ Building - Non-Domestic Rates||**72**||**11**|
|Insurance Equipment/Building/Members||**1,810**||**2,377**|
|Insurance for Supporters||**52**||**52**|
|Equipment and materials||**181**||**423**|
|Remembrance Sunday, Group Admin||**28**||**114**|
|Uniforms / Badges||**334**||**517**|
|GSL expenses||**189**||**51**|
|AGM and trustee expenses||**-**||**-**|
|Fire Precautions||**142**||**211**|
|Field Lease|6|**800**||**3,600**|
|Field Maintenance||**80**||**80**|
|Field Fence Replacement||**1,471**||**-**|
|**Sub total**||**132,618**||**25,208**|
|**Fundraising expenses**||**-**||**-**|
|Quiz Night - Feb 2023||**857**||**-**|
|Quiz Night - Feb 2024||**-**||**1,121**|
|---|---|---|---|---|
|Soup n'Spud - Nov 2022||**185**||**-**|
|Soup n'Spud - Nov 2023||**-**||**142**|
|Soup n'Spud - March 2023||**178**||**-**|
|Soup n'Spud - March 2024||**-**||**145**|
|EB Village Show - June 2022||**0**||**-**|
|EB Village Show - June 2023||**-**||**55**|
|Frog Race - March 2023||**417**||**-**|
|WSJ 2023 Fundraising||**544**||**47**|
|BBMF Talk - Dec 2023||**-**||**17**|
|EB Open Gardens - June 2023||**-**||**296**|
|EB Fireworks - Nov 2023||**-**||**874**|
|OAP Tea - Dec 2023||**-**||**142**|
|**Sub total**
**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||**2,180**||**2,837**|
||||||
|||||**28,046**|
||||||
|||**-**||**-**|
|||**134,798**
**3,141**|||
|||||**28,046**|
||||||
|||**3,141**||**25,805**|
|||**7,561**||**10,702**|
|||**10,702**||**36,507**|
## **Statement of assets and liabilities at the end of the year**
|**2022/23**
**2023/24**
**Unrestricted funds**
**Unrestricted funds**
**Notes**
**£**
**£**|**2022/23**
**2023/24**
**Unrestricted funds**
**Unrestricted funds**
**Notes**
**£**
**£**|**2022/23**
**2023/24**
**Unrestricted funds**
**Unrestricted funds**
**Notes**
**£**
**£**|**2022/23**
**2023/24**
**Unrestricted funds**
**Unrestricted funds**
**Notes**
**£**
**£**|**2022/23**
**2023/24**
**Unrestricted funds**
**Unrestricted funds**
**Notes**
**£**
**£**|
|---|---|---|---|---|
|**Cash funds**|||||
|Bank current account||**-**||**-**|
|Bank deposit account||**8,460**||**34,357**|
|Bank HQ Building account||**-**||**920**|
|The Scout Association Short Term Investment Service||**1,023**||**-**|
|The Scout Association Short Term Investment Service -
Closed Dec 2023 - balance of £1051.12 (incl. £28.52
interest)to Groupbank account||**-**||**-**|
|Cash/Floats||**1,220**||**1,231**|
|**Total cash funds**||**10,702**||**36,507**|
|**Other monetary assets**|||||
|Tax claim||**-**||**-**|
|Debts due from the County/Area/District/Group||**-**||**-**|
|Insurance claim||**-**||**-**|
|**Sub total**||**-**||**-**|
|**Investment assets**|||||
|Investment property - detail||**-**||**-**|
|Quoted investments||**-**||**-**|
|Other investments - detail||**-**||**-**|
|**Sub total**||**-**||**-**|
|**Non monetary assets for charity's own use**|||||
|Badge stock||**-**||**-**|
|Shop stock||**-**||**-**|
|Other stock||**-**||**-**|
|Land and buildings|7|**117,944**||**117,944**|
|Motor vehicles||**-**||**-**|
|Scouting equipment, furniture etc|7|**21,700**||**21,700**|
|Other||**-**||**-**|
|**Sub total**||**139,644**||**139,644**|
|**Liabilities**|||||
|Subscriptions not yet paid||**-**||**-**|
|Loan - Rush Scout District for new HQ||**20,000**||**12,000**|
|Other liabilities||**-**||**-**|
|**Sub total**||**20,000**||**12,000**|
## **Notes to the accounts**
## **1 The group received various donations to secure the purchace of a new HQ building in 22/23.**
**2. A loan fom Scout District was also provided of which £8000 was repaid in the year to March 2024.**
- **3.A Gift aid reclaim have been received this year for the first time in several years.**
**4. The group has received various grants to improve the new HQ this year.**
**5. Purchase cost including all fees.**
**6. A storage field with a short lease was leased and most of this expense refers to legal costs.**
**7. Depreciation is not charged on the building or Equipment at the present time.**
Independent examiner's report to the trustees
of 1st Shelford & East Bridgford Scout Group
I report to the trustses on my examination of the accounts of the 1st Shelford & East Bridgford Scout
Group for the yearende(J 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the 1st Shelford & East Bridgford Scout Group. you are responsible for the
preparation ol the accounts in accoroance with the requirements ol the Charities Act 20111.the Act'l.
I report in respectofmyexamination ofthe 1st Shelford & EastBri¢Jgford Scout Group. accounts carried
out under section 145 of the 2011 Act and in carrying out my examination I have followed all the
applicabte Directions given bythe Charity Commission under section 14515) Ir)) of the Act.
In(iependent examiners statement
I have completed my examination. I confimi that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect=
accounting records were not kept in respect of the 1st Sheltord & East Bridgforii Scout as
required by section 130 of the Act: or
2. the accounts do not accor(l those records.
I have no concems an¢J have come across no other matters in connection with the examlnatlon to
which attention should be drawn in this report in orderto enable a proper undeistsnding of the
accounts to be reached.
Sign
Name.. Alec Hampson
Relevant professional qualrfication or membership of a professional boty- ACA 7528759
Address-
18 College St. East Bridgford. Notts. NG13 8LE
Date:
2010112025