Trustees, Annual Report for the period 1st April 2023 - 31st Mareh 2024 Blctchle Y th Centrt DeiThYeAItD ' Blelclilr BE Registration Number: 1202081 TteeS serving during the year: Gladstone MeKenzie - Chair/Trustee - (resigned April 2023) Bryan Scarborough - Acting Chair l Treasurer Felicity Cockbaine - Secretary Dallas Sherwood- Trustee Alan Webb - Trustee Lynn White - Trustee Welcome Welcome to the first Annua] General Meeting of the new Bletchley Youth Centre CIO (C.hAritAble Incorporated Organisation) which was set up in February 2023. The Committee, made up of 5 Trustees, has been meeting on a quarterly basis throughout the year to oversee the mana%ement of the Centre and the Charity as a whole. In April 2023 Glad.4tone McKenzie stepped doMry] &$ Tnjstee but remains an Ex-officio Nlember of the Cotnmittee. ur Mission Stat To deliver affordable leisure time activities for young people and the Bletchley community to build resilience, fitness, good physical and mental health, a positiN'e mental attitude and a sense of wellbeing. ofth vities in rel se ose for the benefit Bletchley Youth Centre is a central hub for the whole eommunitv where individuals can take part in leisure-time aetivities, learn new skills and come together in groups to support each nther. In order to effectively carry out its purposes. the Charity provides a safe. well maintained, fully aeeessible, welcoming environment, suitable for multiple use. Open every day throughout the year it aims to meet the phvsical, mental and spiritual needs of all members of the community with a particular focus on young people. We also deliver an outreach youth programme across Milton Keynes. Our offer includes 4 distinct projects whieh have forn]ed the Strategic Objectives for the nexi 5 years:
trate ic Ob'eetives 202 -202 Objectives Activity Objective i BYC To provide, over 48 week8 a year, a programme of affordable and low cost, fully inclusive, accessible leisure activities for all members of the local community delivered both in-house and by external organisations. To offer 24-hour open aeeess to our outside multi- Sports facility throughout the year. Objective 2 Youth Network Annually, to deliver: 7+ regular terni-time youth clubs 3 year-round subject specRfic clubs E&ster and Summer holiday projects All for children and young people from the age ol 7 to 20 years at the Centre and at outreach eentres across Milton Keynes. Objective 3 Family and Culture space To provide room hire, to local charities, individuals/families, religious and cultural groups. Objective 4 The Centre To create a fully inclusive, sustainable, fit for purpose, state of the art centre for community leisure time use through Annual Capital Improvement projects set out each year of the 5- yeaT plan. In order to carry out such a range of activities and programmes, we welcome in external groups to hire spaces, which maximise opportunities for the community whilst supporting the Centre to maintain sustainability. Any income generated is used by the trustees to create a properly maintained and full), accessible facility that IS Safe for all to use, fit for purpose and in operation 7 days a week. ment e suedb th nfirmin hari whether the trustees have had re Lommission on ublic benefit rdtothe nce The Trustees confirni that they are aware of and have regard to the charity commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. The above sets out how the organisation caleS out its purposes and below is a statement as to the benefits achieved during the year.
Summa of the main achievem nts in the first ear of the new CI Two special resolutions There put to the AGM on 22Dd October 2022. to incorporate the pxi.qting 54 yP.A T nld rh?rity intn a Charitable Incoryorated Organisation and to bring Youth Network into the eharity as a )'outh project by transferring its &8sets and staff. Both were agreed unanimously. Although the new charity was incorporated on 23Td February 2023, we waited until 1st April 2023 to transfer funds into the new CIO and Youth Network was ajso merged into Bletchley Youth Centre on the same date. Following an extensive review of our provisions, both within and outside of the Centre, prior to our major capital grant from FCC Community Foundation as well as our application to the Charity Commission 2022. we have been able to start the new organisation in a significantly improved venue. Pro We wish to thank the Bletchley Youth Centre Regular user groups who enable us to collectively deliver activities which benefit local residents. This includes the following: Milton Keynes Kyokushinkai Club offers Martial Arts trainii)g for all ages, 3 times a week. Keeping Kids off the Streot dolivcrg Boxins sesslons for all agcs, oncc a wcck during tern]-time. F.¥strp.q.g Fitrnp.g% dplii'ers ZiimbA every week. MK U3A runs Tai Chi for beginners classes weekly. Wellbeing Yoga runs in block8 1)f 12 se.&sinns. Next Steps Education offers week]y, terni-time, supplementary educational programmes for children and youn% people. Onthetalent perforn]ing arts project for young people started in December 23 and has eontinued weekly, also offers holiday provisions under the HAF scheme. In the last few months of this year we have been lucky to include Health organisations as part of our offer to the community, using mediums of Arts and Exercise. We were very sad to say goodbye to Young Carers who had been delivering a monthly session for a number of years but had to move on due to their numbers rising significantly and our being unable to provide a suitable space at the time/day required. We have been able to deliver, for the elderly within the eommunity, a Warni hub through the winter of 22/23 until June and then a new Friday morning café with chair exercises started up again in January 2024. Funded through grants from West Bletchley Council, Milton Keynes City Council and Bletebley Clubs.
The outdoor Multi-sports facility has been open throughout the year with external access via the gate in the tootball tields. (Funded in previous year by FCC Communities Foundation). Pro ect 2. Youth Network Our youth project has delivered projects in the Centre. We wish to thank all who have provided the funding. Projects include: Wednesday night Meal Club has provided an evening healthsy meal and a place for up to 30 children and !'oung people to go even, M"'ednesdai throughout the year. Funded by West Bletchley Council & LAKal Gin8. Thursday Junior Youth Club for 25+ children aged 7-11 vears during term-time. Thursday Senior Club for 25+ young people, Year 7 and above, during term-time. The club received donations from Cllr Mick L£gg and Cllr Lauren Townsend during 2023124. Over 30 young people from Bletchle). Youth Centre took part in the West Bletchley 2023 carnival with a Disney theme. Summer Holiday Project over 8 dal's during August 2023 for 45 young people per day, incorporating 4 Lentre-based dai's and 4 trips out b), coach. The'weleome, boards at the front of the building ivere produced b}, the young people during the project. Funded through the MKCC HAF Scheme for young people in receipt of free school meals and West Bletchle). Council for all young people who live in the area and/or attend our clubs. And an Outreach Programme across Milton Keynes, with thanks to those who have provided hinding.. Tuesda5, ei'ening elub for childrcn ond }'ouns people on Newton Leys in thc Pavilion, during term-time i%"elcomes 20-25 young people aged 7-14 years. Contracted b! Bletehley & Fenny Town Council. Wednesday Basketball session at Leon Sports Hall for up to 25 young people aged io and over. Runs throughout the year and is funded for 2 years by the Health Lottery. Wednesday eNening club at York House Centre in Stony Stratford for 25 young people aged 7-14 years. Contracted by York House Centre. Friday evening Healthy Meal Club at LAkes Estate Community Centre for 25 young people 7-18 years is contracted bi, B&FSTC. Friday Junior Club at Newport Pagnell Youth Club for 35* young people, aged 7-11 years, during tenn-time. Friddy Senior Club at NewTrort Pagnell Youth Club for 30+ young people aged li and over, during terni-time. Both contracted b}" Newport Pagnell Town Council. Friday Community Football Project at LEon Ilsure Centre on the knro pitch. 47 sessions per N'ear for up to 60 voung people aged li+. Funded by the Health IA)ttery & Bletehley Clubs. Summer Holiday Project Ol¥"er 8 days during August 2023 for 45 young people per day, ineorporating 4 centre-based days at Newton I£ys PalI10n and 8 trips out. Funded through the MKCC HAF scheme for young people in receipt of free
school meals and Bletchley & Fenny Stratford Town Council for all young people who live in the area and/or attend our clubs. We are honoured to have provided a base for Macintyre No Limits and Macintyre MK over the last few years for their wonderful Life Skills programmes for individuals with learning and physical disabiliti&s. Maeintyre No limits creates Life skills training for young people with learning and physical disabiEities, multiple sesslons, during terni-time. MacintyTe MK delivers social support for adults with learning and physiea] disabilities, once a week throughout the year. We are also happy that local Religious and Cultural groups base their sessions at the Centre for prayers, festivals, ongoing meetings and community get together8. Thi8 includes: Ael IADC Agape Christlife UK Refugees Through the year we have welcomed one-off groups for festivals and events Bollywood Soclal Club Friends of the Caribbean Si-i TdIiiil GdLliering Bletchley Youth Centre Reunion The Centre has provided a venue for 18 private events by local family and friends, including children's parties. During 23124, With time and funding supplied, we have been able to deliver the following improvements to the Centre. With enornious thanks to the organisations who have enabled this to happen: Team.8 nf Santander staff who have decorated the whole of the Centre and improved the garden. Men in Sheds, Kiln Farn), wbo have made safe the back garden by building a railing to avoid trips over the flower beds, for putting up the Welcome board produced by the young people during the Summer 2023 project. The Davld Family Foundation for donating a DVD player and DVD'S and for providing a grant of £3,500 which was used to replace the upstairs lounge carpet tiles th a quality vinvl flooring maknng the hall more versatile, comfortable and
hygienic. With remaining funds we were able to purch padded seating for our elderly metnbers. Local Giving provided a grant of £500 towards equipment for all users of the Centre to use. We now have in place both facilities and equipment for all to take part in football, basketball, tennis. table tennis, badminton, table football & snooker. With both the outdoor multi sports facility and the indoor sports hall with a sprung floor, there are options throughout the year. Table Tennis England via MKCC has donated an outdoor table tennis table has been installed on the Multi sports area. MKCC Carbon Offset Fund has funded our solar panel projeet which we would not hai'e achiei'ed hrythout the actii'e help of Ivest Bletchley Council, particularly the previous Clerk Helen Hupton and Janet Arnall. vernan The first meeting of the new CIO was held on 26th April 2023. We created a planning document to guide us through the process of change including closing the old BYC tharity, Tupe across all staff and projects to BYC from ITrIMK closing YNMK and creating the foundations for the new organisation. The new charity was set up with the following Objects: To benefit the residents of Milton Ke)Tres and the neighlx>urhood by wurkiiig alongside the residents, local authorities, voluntary and other organisations in a common effort to advance informal oducation and to provide faeilitie8 and serviees in the interests of social welfare for recreation and leisure time with the objective of improving the conditions of life for the residents. The first year, as well as continuing to welcome new groups into our improved Centre, has alsv b11 LIAdlleiigiiib. Wv li¢*ve ?ppeiit inany mvnthb svttlng up new flnanclal systems and budgets, reviewing staffing roles and rates of pay, informing all stakeholders of the changes, sotting up a new Committee of Trustees to add to those alrcad). in plaec. Most of this laborious work is now complete and we have started to plan the way ahead, building on what we already have: partnerships with so man), providers who support the community, alongside our inhouse team of staff including administrators, youth leaders and sports facilitators. Financial Review Income & expenditure exceeded the budget set at the beginning of the year due to unanticipated grants received. This included: the DaNid Family Foundation (£3,500), IA)cal Giving (£500). MKCC Carbon Offset Fund (£23.940) and holiday projects. MKCC (£16,832) & WBC (£3,640), B&FSTC (£3,640), Cllrs I£gg & Townsend (£1,000). The Business Reserve Account, after transfers, ellrrently holds £42AI9 which is made up of £16,000 Reserve, £6,900 unrestricted funds c/f from YNMK & the remaining £19,519 ring fenced for stage renovations carried forward from the unillcorporated charity.
Reserves Poli The Trustees last reTriewed the Reserves Policy in January, 2024 and in so doÉng, eonsidered the level r)f re.8e.rvp. he.ld in nrdp.r tn .qtrikp. A hAlanep hptween keeping hire charges to a minimum, alongside the requirement for prudent planning and management, and provision for contingencies. The Trustees feel that it is appropriate within reserves that there should be adequate funds to cover income fluctuation in order to protect the charity from the risk of insolvency or serious disrnption. In 2023124 a reserY&s target of £20,000 has been set to be reached by 2025126. Finaneial Statements follow:
BLETCHLEY YOUTH CENTRE 1202081 Receipts and payments accounts CC16a For the period from To 01 APRIL 2023 31 MARCH 2024 Section A Receipts and payments Unrestricted funds Restricted funds Endowment lunds Tolal fund• Lost year to th• h•ii•i£ to ng•Wt É to r•rn¥l£ to th• near¢£ A1 Reeelpt8 Grants D4vid Famil FtsJnLtslion. lttal ivlng MKCC Gr4nts. Carbw Offset Fund. •C PSh Ctrjnl Gran18 43.533 43.2 ctre Incc¥r• TIF ofAs8èts trom BYC cmnty Tff ofAsset5 trryn YNMK Cllr donation5 He81th Lottéry FurKI Iytyjth Prqactsi MKCFC- ulthibes 8,34J 17,898 8.343 17.B98 1.000 10,42J 3,568 10,42J Iss B•nk int¢tht re¢•N. Bu¥ R•¥•r• • 417 Sub total(Gross income for AR) 1W,B79 10.42J 191,302 A2 A8••t and Inv••tm•nt ult¥, 18•¢ iablèl. Sub total 180,879 10.423 191.302 A3Pa •ni• General opera5 iunning tsjsts Salaries and sal SDmty crAts Youth Pro11 sèL8iies & treelan YDUM acll¥e5 ex E¢wipmenl Capital Imp¢1, Sc48r & bauefiets 44.181 24.2$4 ,957 ZJ. 44,181 24,254 58.742 29,781 J.785 6.IT9 667 23,910 23.940 Sub total 171.507 10, 181.571 A4 Asset and Inv•8trnent urcha$e8, s•• tablèl Purehase of e ul ent8 Sub total 171.S07 181.571 Net of receIpt(WYments) A5 Translors bets fund¥ A6 Cash fund8 last year end Cash funds this year end 9,372 9.731 2.623 6289 8,912 6,749 819
Section B Statement of assets and liabilities at the end of the period Un1•$¢18rt Re•trl¢t•d Endowment fund• n•ar•t£ C•t•q•fl•• D•tsl r•r•M£ B1 Cash fund8 ¥1 331 rotsi c•sh fvnds 42,399 RMtrlct•d Endowm•nt lund¥ C••h fund8 r•pr•Mfit•d by: Cun•nt v•1 Dètsl B3 InvMtm•nt ••••ts trfwhlGh Cuir•mtv•l 84 A•••t• rntsln•d th• charlty's own u•• Dth113 B5 Ll•bllltlo8 SkJn6d by cm haff ef all the trtee¥ Dat• ol roval Prth Nam• 2.7. oo
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinevs Report Report to the trustees BLETCHLEY YOUTH CENTRE On accounts for the year •nd•d 31 MARCH 2024 Charity no (if anyl 1202081 Sèt out on pages lerrnbef to irt¢luttÉ page nbmbe15 of add¢*1., shae.: I report to the trustees on my examination of the accounts of the above charity Ilhe Trust") for the year ended 31 March 2024 Responsibilities and basls of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charrties Acl 2011 (Ihe Act'} I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145151{b} of the Act. Independent tThe charity's gross income exceeded £250.000 and l am qualifièd to •xamlnerfs ststsment undertake the examination by being a qualified member of ICPAA and ACIEI I have completed my examinalion. l ¢onfim Ihal no material matters have come to my attention in connection with the examination which gives me cause to believe that In. any material respect: Ihe accounting records were not kept in accordance with section 130 of thp C.harrtip.s Art.. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concemlng Ihe form an¢J content OT accounts sei oul In ine Charllles (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examinalion. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 27 May 2024 Name: . Nana Opoku Barfi Relevant professlonal qualification(s) or body (if any): 1. Fellow- Certified Public Accountants Association IFCPA) 2. Member- Association of Independ Charity Examiners {MCIE) IER Oct 2018
Address: 16 Butlers Grove Great Linford. Milton Keynes MK14 SDT Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, Independent examination of charrty accounts.. diredions and guidance for examiners). Give here brfef detalls of any items that the èxaminer wishes to disclose. IER Oct 2018