Trustees’ Annual Report for the period
From Period start date February 2023 To Period end date August 2023
Charity name: Newton Abbot Swimming and Water Polo Club (NASWPC)
Charity registration number: 1202074
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
Newton Abbot Swimming and Water Polo Club is dedicated to supporting all members of the club to reach their full potential. The club is inclusive, where every member is valued and encouraged to work within the club community to achieve their goals, which may include regional or national level performance and/or supporting others to reach their goals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
The club serves residents of the Newton Abbot and surrounding area, through the provision of water-based sport. This is focused on competitive swimming and water polo, but also the provision of individual skill and fitness development, including early discovery of Sports Club Membership. The members of the club are predominately young people aged 4-19 years old. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
During 2022 the committee and Trustees worked hard to understand and ensure that the club’s aims, objectives and activities met the requirements to be awarded charity status by the Charity Commission. This (our first) report therefore reflects our application for charity status. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policy on grant making |
Nil formal |
| Policy on social investment including program related investment |
Nil formal |
| Contribution made by |
The club has a simple structure, with management of the club conducted by a volunteer committee comprising • President • Chairperson |
| volunteers | • Secretary • Treasurer • Competition Secretary • Team Manager • Water Polo secretary • Minute Secretary • 10 x Committee Members The running of the club is also supported by non-committee posts: • Assistant to Club Secretary • Welfare Officer/ Child Protection • Assistant Welfare Officer • Open Meets Secretary • Web Master • Data Protection Officer • Head coach • Swimwear (Shop) • Publicity Officer • Discovery Squad Administrator • Social Secretary • Trophy Steward • Swim Mark Coordinator • Membership Secretary • Registration Officer • Masters Secretary • Gala Officials Organiser • Volunteer/Workforce Coordinator • 4 x Competition Sub Committee • 3 x Water Polo Sub-committee We support members to undertake training to become Swimming Teachers and Coaches offering access to Level 1 & Level 2 teaching and coaching Swimming qualification and L1 and L2 Water Polo coaching qualifications. The club offers a volunteering programme, for young people aged 14 years old, to adults. The volunteering opportunities include placements for young people undertaking Duke of Edinburgh Award; swimming time keeping and other officials; water polo referees/table officials; and committee members. |
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Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
NASWPC consistently provides opportunity for young residents and families of the Newton Abbot and surrounding area to engage with competitive swimming, water polo and volunteering opportunities (including appropriate developmental education / training opportunities). Our specific organised support for engagement withSwim England licencedcompetitive events are not otherwise available within local authority schools or council services sports provision (beyond ESSA events). Our success can be measured by a consistent rolling waiting list of around 40 individuals. The benefits of engagement with NASWPC provides tangible and measurable development opportunities for young people and their families, focussing upon social and physical abilities (including resilience and improved mental health), alongside education and team orientated skills. We utilise nationally recognised qualifications and development opportunities to build these skills amongst volunteers and members. |
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Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Achievements against objectives set |
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| Achievements against objectives set |
Restructure of our Squad and fees framework This year we have tirelessly focussed on the successful delivery of a restructure to our squad-based system, ensuring progression opportunities for our members whilst maximising pool hire time. We have linked our squad system to a more robust fee template, ensuring fair and accessible fees alongside financial sustainability for the charity. Engagement & development opportunities for our members: We have continued to be supported by a dedicated team of volunteer coaches, team managers, chaperones and young volunteers who we offer ongoing development opportunities to. A number of Water Polo players and coaches also referee in theDevon and Bristol & West Leagues and we supply more referees to these leagues than any other club. Our president, Phil Whiting also referee’s at the British Water Polo League. Current voluntary support for our Discovery Squads (Senior young members supporting our most Junior members): 4 x Level 2 teachers 4 x Level 1 teachers 15 x Helpers We are securing Level 2 courses for our Level 1 teachers and Level 1 courses for our Helpers, when they reach the required age. Some of our helpers have completed the Helpers Certificate. This helps towards their Duke of Edinburgh Awards and gives them a qualification that recognises the good job they are doing. Competitive SWIMMING Key Achievements: |
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Our team have supported swimmers at many regional Galas which provides social and sport development opportunities for members. Many of our members, have achieved personal bests in all disciplines of competitive swimming with the support of our Head Coach, assisted by our dedicated team of volunteers.
County Championships - 22 swimmers qualified for the Devon County
South West Regional: 4 swimmers qualified for the Swim England South West championships
Arena League 2022. Round 1 - finished 6th from 6 with 133 points Round 2 - finished 5th from 6 with 128 points Round 3 - finished 6th from 7 with 180 points
Competitive WATER POLO Key Achievements
Mini Polo, U13s, U15s & U17s
Our Mini Polo Players are developing well and most have now reached the age to be able to compete in League fixtures. Next year we need to recruit younger players to join us to build on our successes and future proof the Club going forward.
In May our U13s and U15s took part in a Bristol and West League Tournament with success for both teams. Our U15s finished in silver medal positon and our U13s finished in fourth place.
We were also successful in securing silver medal position for the U17s in the Bristol & West League, the final of which was held at Millfield School Pool in May.
Men & Women’s Polo
Both our Men and Women’s teams have enjoyed a full season of Devon League & Bristol & West League matches. Our Wednesday training session continues to be well attended with our older players helping to develop the skills of the younger players that attend.
Devon League
A successful season for all teams: U13s Third (subject to confirmation after the last tournament on 18[th] Nov) U15s Second U17s Second Women Second Men Third
The Knock Out Cup is underway for our U15s, U17s, Women and Men’s Teams and runs until early January. Like last year, this is now a series of mini competitions giving all teams more matches and opportunities to play against each other now the League season has finished.
Bristol and West Water Polo League
Also a successful season: U17s Second U15s Third Women Fourth
Men Second
Other Tournaments
June saw our Women & Men’s Teams finishing in second place in the RNAS Water Polo Tournament Culdrose.
Our Womens Team competed in the Lyme Splash Tournament in August and wining another second place medal.
Six of our players were invited on a trip to Ter Apel, Netherlands to play in the 53rd Zepta Water Polo tournament with Devonport Royal, forming the Devonport Dragons. The team came first in their group.
National, Regional & County Representation
This year has seen over 19 players from across all our teams selected to represent either the South West Region and/or the County in a number of tournaments and events that have taken place. A number of players that also train with us from other clubs were also selected. Several players also play in National League teams.
GB Representation
Four players have been successful in representing GB with Tom Manley continuing as the GB goal keep. Charlie Dawson was selected for the U19s GB Squad. Calum McKenzie and Charlie Noyce were selected for the Junior Men GB Barbarians Team at the recent EU Nations tournament with the team finishing in Bronze medal position.
Regional & National Training Academy & Talent Centre
There has been a full year of regional training with a large number of players attending the training sessions at Millfield. The national Talent Centre is growing and we have a number of players that have been selected to be part of this programme which feeds into the National Training Academy.
Also of note is our three coaches that volunteer to coach at the Regional Training Academy.
Beyond membership subscriptions, additional fund-raising during this six-month Performance period totalled £185. of fundraising activities However, 2022/2023 overall fund raising efforts raised £2300 (mainly from against sponsors, donors, a grant and raffles). objectives set
Financial Review
Review of the Six month period Feb 2023 - August 2023 charity’s financial position at the end Our financial position at 31.8.2023 totalled £48056 within our capital Fund. of the period
| Our overall 2022/23 financial position (after 3 years of losses) achieved a surplus of £6779. This figure out performed our forecasted financial status as per our 2022/23 business plan which predicteda£2000 loss. Fees were increased at the beginning of 2022/23 As a result of the above we were able to cover a 9% increase in pool hire cost imposed by Teignbridge Council in October 23 (note this is post scope of this 6 month return). |
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| Statement explaining the policy for holding reserves stating why they are held |
Reserves are held in our deposit account with Lloyds bank. We appreciate uncertainty regarding long term energy costs which directly impact pool hire costs, our main outgoing. This represents a more general risk to public facilities remaining open (which we currently utilise). An ongoing consideration regarding building a surplus / contingency fund to mitigate this risk, providing us with longer term options which include the possibility of partnering with local outdoor community interest pools which would however pose financial cost and risk. |
| Amount of reserves held |
As per annual accounts |
| Reasons for holding zero reserves |
N/A |
| Details of fund materially in deficit |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Member training subscriptions |
| Investment policy and objectives including any social investment policy adopted |
The charges in place for the various membership options are as carefully considered each year by the club committee and trustees. The club fees are set as low as possible, to maximise the opportunity for members to join the club, reflecting the cost of pool hire (the club does not own a pool), hourly cost of Head Coach (required to prepare the training programme, support training and development, support Health & Safety requirements), along with equipment costs. Any surplus income is reinvested into the club to support training and development. The club has historic reserves that have built up over a long period of time which were depleted during COVID. These reserves are now starting to recover, enabling long term sustainability. |
| A description of the principal risks facing the |
- We do not have exclusive access to a Pool - We are limited in training opportunities with our local authority partner |
charity
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There are limited alternative all year round pool opportunities
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- Increasing energy costs may jeopardise our ability to offer continuity of training opportunities.
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- Public and community interest pool closures have occurred in other areas due to financial pressures.
Structure, Governance and Management
Description of charity’s trusts: Type of governing Constitution ratified by Swim England (amended Dec 2023). document (trust deed, royal charter) Adherence to Swim England “Swimmark” status. How is the charity CIO constituted? (e.g unincorporated association, CIO) Trustee selection methods including details of any Experienced or senior committee members are encouraged to constitutional provisions become trustees. e.g. election to post or https://www.gov.uk/government/publications/finding-new- name of any person or trustees-cc30/finding-new-trustees body entitled to appoint one or more trustees According to AGM / EGM democratic vote.
Committee Structure / Named Individuals (Dec’23 AGM):
| Committee Posts | Name |
|---|---|
| President | Phil Whiting |
| Chairperson | Steve Blakeway |
| Secretary | Trina Gilderthorpe |
| Treasurer | Coral Waldock |
| Competition Secretary | BeckyBellett |
| Team Manager Lead | Trina Gilderthorpe |
| Water Polo Secretary | Sophie Sercombe |
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| Minute Secretary | BeckyRisley |
| Committee | Donna Throgmorton |
| Committee | Roger Bossom |
| Committee | KathyForward |
| Committee | Chris Cacchione |
| Committee | Claire Corry |
| Committee | Mike Stovin |
| Committee | Claire Corry |
| Welfare Officer | Tsuru Chaabane |
| Open Meets Secretary | KathyForward |
| Web Master | KathyForward |
| Data Protection Officer | |
| Swimwear(Shop) | Chris Cacchione |
| PublicityOfficer | |
| Discovery Squad Administrator |
Donna Throgmorton/Chris Cacchione |
| Social Secretary | |
| TrophySteward | MandyLocke |
| Swim Mark Coordinator | Jane Falkner |
| MembershipSecretary | Coral Waldock |
| Registration Officer | Coral Waldock |
| Masters Secretary | KathyForward |
| Gala Officials Organiser | BeckyBellett |
| Discovery Squad Lead | Donna Throgmorton |
| Head Coach | GarryMitchell |
| Volunteer Coordinator | Donna Throgmorton |
| Volunteer Coordinator | BeckyBellett |
| Volunteer Coordinator | KathyForward |
| Volunteer Coordinator | Chris Cacchione |
| Volunteer Coordinator | Sophie Sercombe |
| Trustee | Steven Blakeway |
| Trustee | Coral Waldock |
| Trustee | Amanda Locke |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Charity Commission welcome pack |
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| The charity’s organisational structure and any wider network with which the charity works |
The club operates a simple structure, following Swim England “Good Club Governance” best practice. Swim England set out the minimum standards that affiliated clubs must meet to ensure they have the highest standards of safe and effective practice in |
place .
Reference and Administrative details
Charity name Newton Abbot Swimming and Water Polo Club Other name the charity uses NASWPC Previously known as and sometimes incorrectly referred to as Newton Abbot Swimming club Registered charity number 1202074 Charity’s principal address MEADOW VIEW DACCABRIDGE ROAD KINGSKERSWELL NEWTON ABBOT TQ12 5DQ
Names of the Charity Trustees who manage the charity
Trustee name
Steven Blakeway Coral Waldock
Amanda Locke: Resigned 2024, Due to be replaced by Trina Gilderthorpe
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Electronic | |
|---|---|---|
| Steven | Blakeway | |
Chair |
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| 1/7/2024 | ||
| 1/7/2024 |
NEWTON ABBOT SWIMMING AND WATER POLO CLUB INCOME AND EXPENDITURE ACCOUNT
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|PERIOD 24TH FEBRUARY TO 31ST AUGUST 2023|
|31.8.2023|
|INCOME|£|£|
|Annual Subscriptions|8602|
|Swimming fees|37859|
|Swim England registration fees|564|
|Culdrose Polo competition|530|
|Match fees|359|
|Sales of club kit swimwear etc. -Receipts|404|
|Purchase of kit, swimwear - Payments|478|
|-74|
|Canoeing|63|
|Donations|185|
|Sundry|26|274|
|Interest received|135|
|48249|
|EXPENDITURE|
|Registration and affiliation|975|
|Pool hire|27492|
|DCASA, Bristol & West etc. water polo.|474|
|Swimming competitions home and away|-17|
|Equipment repairs and renewals:|384|
|Insurance|295|
|Teachers, coaches and officials training courses|559|
|Coaching fees|5550|
|Relief coach|741|
|Head coach gala attendence|1104|
|Head coach admin|576|
|Web site|204|
|Room hire|104|
|Bank charges|42|
|Active charges|1477|
|Miscellaneous|21|39981|
|Surplus for the period|8268|
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NEWTON ABBOT SWIMMING AND WATER POLO CLUB
| BALANCE SHEET As at 31st August, 2023 FIXED ASSETS Trophies Equipment brought forward CURRENT ASSETS |
£ £ 2600 31.8.2023 |
£ £ 2600 31.8.2023 |
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| Stock of swimwear and badges for sale (estimated) | 2130 | ||
| Debtors and prepayments Lloyds Current account Lloyds Deposit Account Cash in hand Deduct liabilities Net Assets CAPITAL FUND Capital introduced Surplus for the period Balance 31st August 2023 |
890 5415 40371 331 |
49137 51737 3681 48056 39788 8268 48056 |
ACCOUNTANT'S REPORT
I have reviewed the above accounts and find them to be in accordance with the books and records and certify the balances to be as stated
Gary Moss
13/11/2023
NEWTON ABBOT SWIMMING AND WATER POLO CLUB
CAPITAL FUND
| Capital introduced Surplus for the period Balance 31st August 2023 |
39788 8268 48056 |
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ACCOUNTANT'S REPORT
I have reviewed the above accounts and find them to be in accordance with the books and records and certify the balances to be as stated
Gary Moss
13/11/2023