## **Gŵyl Fel ‘Na Mai – Trustees Report**
## **Achievement and Performance**
## **Charitable Activities**
We as trustees and a group of dedicated and active volunteers and supporters of Gŵyl Fel ‘Na Mai have again succeeded to organise many events and activities during the 2024 financial year, which included the main event, Gŵyl Fel ‘Na Mai - a Welsh music festival, and provided entertainment and music of various genres for the whole family to enjoy. We were particularly delighted in being able to expand the provisions we offered our young attendees, by organising established and popular Welsh bands and artistes as well as the local, up and coming individuals and groups. We also pride ourselves in the fact that we were able to organise a very good balance of musicians of different genres to please the whole family.
We are passionate in organising an excellent line up and ensure suitable and safe provisions for the festival and we have succeeded in recognising and establishing likes and preferences of our regular attendees in regards to all areas of our planning, including the choice of bands and individuals through regular surveys on our website, workshops in the community, recommendations from attendees at our events and frequent committee meetings where we continuously evaluate every aspect of the festival.
Throughout this year again we have continued to develop and extend our folk events. Sessions of folk singing and jamming were organised in local pubs for people to experience and rediscover the old tradition of informal group singing in a cappella or to the accompaniment of traditional folk instruments. The sessions gave opportunities for attendees to improvise and perform their own versions of folk songs giving them confidence and a sense of self-esteem. Organising and providing ukelele workshops for participants who have learnt to play an instrument for the first time and are now volunteers in our folk session have been beneficiary in gaining their confidence in accompanying songs at a moment’s notice and by requests from attendees. Singing has always been known as being beneficial for mental health and wellbeing and we received many comments stating how our sessions have lifted their spirits. We were fortunate to receive a grant from UK Government this year and the purchase of a mobile keyboard, music stands and a PA system has made it easier for us to set up at various locations and not having to borrow or hire appliances. All our sessions are free of charge to various locations and landlords / committee members of local organisations have an opportunity to raise money for a charity if the wish; examples being the Welsh National Eisteddfod ( Carreg Las ) which will be held locally in August 2026 and Cancer Research Wales.
Highlight of our Gwerin session was held recently at a local hall where nearly 200 people of a wide age range span attended, including members of seven choirs and singing groups. Many praised the evening and some commented that it brought back memories of the informal folk singing tradition which they cherished.
Another achievement by the committee of Gwerin Fel ‘Na Mai this year has been the compiling and publishing of a book which consists of words of more than 100 Welsh songs - traditional and modern folk songs, popular hymns and carols and a section of old traditional Pembrokeshire folk songs.
At the end of the year, we held workshops in preparation of re-kindling an old tradition of the Fari Lwyd visit in venues in the local village. These included learning about the old folk lore tradition and composing verses which is customary. This event will be held early in the year of 2026.
The annual Ail Symudiad Memorial Competition for young musicians was a success again this year and we extended the invite for competitors throughout Wales. We also extended the competition to two categories – bands and soloists. We collaborated with other local festivals and a local recording company to ensure that the winners, not only had an opportunity to perform and cultivate their artistic skills and develop their confidence at our festival and other festivals, but also promote their talent in a recording studio, where they could work with professionals in developing their artistic skills as composers and musicians.
During the year, our website has been re-structured and includes more information regarding other areas we have further developed recently – folk, competitions, local events and gigs, members area. Our main marketing vehicle is our website, but we also raise awareness and promote and create interest in our events by holding workshops at local youth clubs and schools; frequent interviews on radio and television programs; social media platform; posters and bespoke banners; local papers and through national organisations such as Menter Iaith, Mudiad Meithrin, Welsh for Adults and Cymraeg i Blant who are also our valuable partners at our events.
We are passionate in giving our attendees value for money and this year early opportunities for cheaper tickets and deals were offered to regular attendees through newsletters, before extending the offer to the public on a first come, first served basis for a short time before the Christmas period. This meant that we could ensure that we had funding to secure resources and bands leading up to the festival.
Our Children’s Area at the festival was again popular with children and parents. We collaborated with our professional partners in providing a varied and full timetable of purposeful and exciting musical and arts and crafts activities whilst also promoting the importance of being environmentally friendly and using re-cycled materials.
We were fortunate this year to have been accepted for the SPF grant by UK Government. This permitted us to organised more gigs especially for young people at various venues in Pembrokeshire; silent discos for young children; many workshops – music, arts and crafts and promotional; buy items to help promote the festival; upgrade our website; buy equipment such as a keyboard, music stands and portable PA for the use of Gwerin sessions as well as paying an employee who helped with the planning and organising of the events.
We are passionate about promoting the Welsh language and we’ve continued to generate interest and pride in the Welsh culture and traditions and ensure that new Welsh speakers also have opportunities to partake in our events.
## **Charitable Activities**
The rules and constitution of Gŵyl Fel ‘Na Mai is available for the members and the public to read on the website. The above list of activities and events demonstrates the demand for our community festival and various events throughout the year.
**Financial Review**
## **Reserves Policy**
It is currently the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity at a level which equates to at least three months unrestricted expenditure in order that the charity can continue to function if current income sources become unavailable. This would enable the charity to identify other sources of funding. The results for the year and financial position of the charity are shown in the annexed financial statements
## **Future Plans**
The charity is planning to continue to work with a wider geographical area of communities by organising Welsh music events and workshops. We hope to continue to offer experiences and re-kindle some of Wales’s old folk lore traditions and arrange to record some of Pembrokeshire’s old traditional songs by the older generation from different areas of the county. These will be archived and kept as valuable resources for the future. Gŵyl Fel ‘Na Mai festival will be celebrating its fifth anniversary in 2026 and plans are underway to hold a party vibe festival. We liaise closely with the local community in all our events and next year we will partake in events organised during the visit of Wales’s National Eisteddfod locally.
## **Structure, Governance and Management Governing Document**
The charity is controlled b its governing document, a deed of trust and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The governing document can be viewed on our website felnamai.cymru.
## **GWYL FEL 'NA MAI CYF CHARITY NO. 1202059 PROFIT AND LOSS ACCOUNT AS AT 30TH NOVEMBER 2025**
|**Income**
Ticket Sales
Sponsors
Other Income
Bank Interest
Mocktails
Concessions
Donations
Raffle
Compensation
Refund Tables
Menter Iaith
Face Painting
Cup Sales
SFP Grant PCC
**Less: Expenditure**
Artists
Merchandise
Hire and Leasing of plant and machinery
Insurance
Printing, postage and stationery
Printing and Advertising
Marketing costs
Website costs
First Aid
Subscriptions
Charitable donations
Sundry Expenses
Other Operating costs
Rental of Unit
Licence
Security
Volunteer Costs
Equipment purchased
Events
Prize Money
Fflach Cymunedol Shares
Camp Site
Hall/Room Hire
Body Canvas
Folly Farm Gift
Software
Food Cawl Potsh
**PROFIT/LOSS**|**30/11/2025**
19967.77
6475.00
351.69
229.41
0.00
1280.49
0.00
211.00
300.00
150.00
0.00
474.00
741.00
3875.61
**34055.97**
15666.00
464.41
19165.79
1730.00
252.00
0.00
0.00
2314.09
400.00
47.00
1400.00
80.80
500.00
1410.00
180.00
2840.40
4583.95
4228.18
1724.45
200.00
500.00
325.00
1100.32
400.00
280.00
0.00
0.00
**59792.39**
**-25736.42**|**30/11/2024**
21970.14
4550.00
622.00
375.67
45.00
1127.50
860.00
290.20
0.00
0.00
1000.00
204.70
0.00
0.00|
|---|---|---|
|||**31045.21**|
|||10761.60
5976.01
0.00
1710.00
0.00
1157.00
500.00
479.74
390.00
79.00
0.00
461.97
427.84
1380.00
269.00
3088.80
0.00
9499.34
0.00
200.00
0.00
0.00
0.00
0.00
0.00
661.57
747.62|
|||**37789.49**|
||||
|||**-6744.28**|
## **Independent Examiner Report to the Trustees of**
## **Gwyl Fel ‘Na Mai Cyf Charity No 1202059**
November 2025. I report on the first accounts for the above Charity for the period to 30[th]
## **Respective Responsibilities of Trustees and Examiner**
The charity’s trustees (who are also the directors for the purpose of company law) are responsible for the preparation of the accounts. The charity’s trusttes consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under Company law and is eligible for independent examination, it is my responsibility to:
- Examine the accounts under Section 145 of the 2011 Act
- To follow the procedures laid down in the General Directions given by the Charity Commission and
- State whether particular matters have come to my attention.
## **Basis of the Independent Examiner’s Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that, in any material respect, the requirements
- To keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006:
- To prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 396 of the Companies Act 2006 and with the methods and of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
2. To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Bronwen Picton Jones
Ffynnon Fraith Blaenffos Boncath SA37 0HZ MAAT 176018 15[th] July 2026