## Trustees Annual Report 

For the Period 01.01.2024 to 31.12.2024 

Charity Name: Clanfield Community Orchard 

Charity Registration Number: 1202049 

Registered Office: 1 The Green, Clanfield OX18 2SR 

## Objectives & Activities 

Summary of the purposes of the charity as set out in the governing document. 

1. The provision of a community orchard for the benefit of the inhabitants and visitors to Clanfield, Oxfordshire and the surrounding area, promoting the preservation of heritage fruit trees, advancing environmental protection and improvement of the natural environment. 

2. To promote for the benefit of the inhabitants of Clanfield and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants . 

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. 

1. In 2024 we continued to develop the Orchard and maintain the area with a team of volunteers. In Winter we planted an additional 17 heritage fruit trees and in Autumn we planted native Spring Flowering bulbs. 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



2. We held 3 successful community events, a Blossom Day Picnic in Spring, an Art- in-the Orchard Day in Summer and an Apple Day in the Autumn 

## Achievements and Performance 

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits of society as a whole. 

The main achievements of the charity in the period were: 

- The continuing development of the Orchard, including the planting of an additional 17 nationally important heritage fruit trees 

- Planting three espalier Pear trees and four espalier Apple trees, funded by the Coronation Living Heritage Fund to commemorate the Coronation of King Charles III 

- Adding QR codes to each tree label and signage, advancing the education relating to the preservation of heritage fruit trees, environmental protection and the improvement of the natural environment 

- Celebrating the official opening of the Orchard by hosting a Village Community Picnic with traditional Morris Dancing on National Orchard Blossom Day 

- Hosting an Art-in-the-Orchard Day to engage the community in creating a lasting visual record of the Orchard as it grows & establishes 

- Hosting an Apple Day to engage with the community, preserving country traditions and celebrating the Autumn season 

- Hosting a coppicing workshop where volunteers learnt to improve and manage the natural environment of the copse area 

- Continuing to hold regular volunteer mornings to undertake general maintenance and improvement - numbers of volunteers growing as the year progressed 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



- Planting native Spring flowering bulbs to add to the biodiversity and improvement of the natural environment 

- Creating a sense of community cohesion through events and regular volunteer sessions 

- Inspiring other local villages to set up Community Orchards 

- Establishing financial sustainability through a combination of donations, grants and events 

## Financial Review 

## Review of the charity’s financial position at the end of the period 

At the end of the second year the charity remains in a positive financial position. The charity continued to use the restricted funding which had been secured for set up costs and has successfully generated unrestricted funding for operational costs from events such as Apple Day.  The charity is continuing to spend from this income and donations and has reserves to meet its obligations for 2025. 

## Statement explaining the policy for holding reserves stating why they are held 

The charity has no specific reserves policy, its unrestricted funds form its reserves. 

## Amount of reserves held 

The charity holds unrestricted funds of £1,920 

## Other declarations 

No funds are materially held in deficit. 

The charity has no uncertainties about its continuation as a going concern. 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



## Principal Sources of funds 

During the period a total of £4,902 was received. This included donations from Clanfield residents and from the following organisations: 

Bampton Village Community Shop 

Burford Garden Company 

CES Workshop Solutions 

Clanfield Festival 

Coronation Living Heritage Fund 

The Trust for Oxfordshire’s Environment (TOE) with funding from Grundon Waste Management Ltd through the Landfill Communities Fund 

## Structure, Governance & Management 

Type of governing document 

Constitution 

How is the charity constituted? 

Foundation model Charitable Incorporated Organisation (CIO) 

Trustee selection methods including details of any constitutional provisions Trustees appoint up to 12 trustees. 

## Reference & Administrative Details 

Charity Name Clanfield Community Orchard 

Other name the charity uses None Charity Registration Number 1202049 Charity’s Principal Address 1 1 The Green, Clanfield, Oxon OX18 2SR 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



## Trustees Who Manage The Charity 

Trustees at the end of period 

Where no date of appointment is given, the trustees served the entire period. 

- Katherine Sarah Middleton (Chair) 

- Jane Tracey 

- Charlotte Louise Johnson from 4 July 2024 

Trustees serving during the period 

Nigel Johnson until November 2024 

Other declarations 

The charity has no corporate trustees. 

No trustees hold title to property belonging to the charity. 

No funds are held as custodian trustees on behalf of others. 

## Exemption from Disclosure 

Reason for non-disclosure of key personnel details. 

n/a 

## Declarations 

The trustees declare that they have approved the trustee’s report above. 

Signed on behalf of the trustees on 6 January 2024 

Signature 


Full Name Katherine Sarah Middleton Position Chair Date 6 January 2025 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



## Clanfield Community Orchard 

## Receipts and Payments 

## 01.01.24 to 31.12.24 

|||Restricted|Unrestricted||
|---|---|---|---|---|
|||Funds|Funds||
|RECEIPTS|||||
|Donations||£496|£1,424|£1,920|
|Grants||£1,739||£1,739|
|Events|||£1,242|£1,243|
|Interest|||£1|£1|
|Total||£2,235|£2,668|£4,903|
|PAYMENTS|||||
|Equipment & Infrastructure||£1,781|£1,876|£3,657|
|Digital/Website|||£498|£498|
|Insurance|||£221|£221|
|Trees & Planting||£1,351|£108|£1,459|
|Events||£188|£389|£576|
|Miscellaneous|||£221|£221|
|Total||£3,319|£3,313|£6,632|
||||||
|NET|||||
|RECEIPTS/(PAYMENTS)||-£1,084|-£645|-£1,729|
|Cash in Bank|01.01.2024|£1,084|£2,565|£3,649|
||_Total Receipts_|£2,235|£2,668|£4903|
||_Total Payments_|£3,319|£3.323|£6,632|
|Cash in Bank|31.12.2024|£0|£1,920|£1,920|



Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049