## Trustees Annual Report 

For the Period 22.02.2023 to 31.12.2023 

Charity Name: Clanfield Community Orchard 

Charity Registration Number: 1202049 

Registered Office: 1 The Green, Clanfield OX18 2SR 

## Objectives & Activities 

Summary of the purposes of the charity as set out in the governing document. 

1. The provision of a community orchard for the benefit of the inhabitants and visitors to Clanfield, Oxfordshire and the surrounding area, promoting the preservation of heritage fruit trees, advancing environmental protection and improvement of the natural environment. 

2. To promote for the benefit of the inhabitants of Clanfield and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants . 

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. 

1. This year saw the charity registered in February 2023. In July a thirty-year lease was signed by the trustees on a half-acre site in the heart of the village with 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



the purpose of creating a community orchard for the benefit of the inhabitants and visitors to Clanfield. 

2. Forty seven heritage fruit trees and a harvest hedge were planted in November/December with the purpose of promoting the preservation of heritage fruit trees, advancing environmental protection and improvement of the natural environment. 

## Achievements and Performance 

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits of society as a whole. 

The main achievements of the charity in the period were: 

- Securing donations and grants to cover the essential set up costs for year 1. 

- Construction of a wooden pedestrian footbridge over the dry ditch to provide accessible access to the community orchard. Construction of perimeter fencing. 

- Sourcing 47 locally and nationally important heritage fruit trees. 

- Securing a donation from the Woodland Trust of harvest hedge plants to provide a hedge for foraging and haven for wildlife. 

- Establishing a core group of volunteers for working parties to prepare the site for planting and subsequent maintenance. 

- Hosting 2 community planting days in November/December to plant 47 heritage fruit trees and a harvest hedge. More than 50 volunteers from the community turned out to join in planting and show support for the community resource. 

- Planting the orchard including: 

   - Local Oxfordshire heritage apple varieties Nationally important heritage apple trees Cider Apple varieties Heritage Pear trees 

   - Plums, Gages and Damsons Cherry trees 

Quince, Medlar, Walnut and Mulberry 

Clanfie [Type here] [Type here] ld Community Orchard 

Charitable Incorporated Org [Type here] anisation 

www.clanfieldcommunityorchard.org 

Registration No. 1202049 



- Arranging an away day at Hinksey Hill Woods for volunteers to learn how to coppice and manage the existing hazel at the Community Orchard. 

## Financial Review 

## Review of the charity’s financial position at the end of the period 

At the end of the first year the charity is in a good financial position. The set-up costs have been met by the generous support of local village residents, grants and donations from local businesses. The charity is continuing to spend from grants and donations and has reserves to meet its obligations for 2024. 

## Statement explaining the policy for holding reserves stating why they are held 

The charity has no specific reserves policy, its unrestricted funds form its reserves. 

## Amount of reserves held 

The charity holds unrestricted funds of £2,565 

## Other declarations 

No funds are materially held in deficit. 

The charity has no uncertainties about its continuation as a going concern. 

## Principal Sources of funds 

During the period a total of £16,292 was received. This included donations from Clanfield residents and from the following organisations: 

Bampton Village Community Shop 

Carol & Mary Willmer Trust 

CES Workshop Solutions 

The Trust for Oxfordshire’s Environment (TOE) with funding from Grundon Waste Management Ltd through the Landfill Communities Fund 

Donations in kind were received from Blake’s Kitchen and Burford Garden 

Company. Support was received from Clanfield Parish Council. 

Clanfie [Type here] [Type here] ld Community Orchard 

Charitable Incorporated Org [Type here] anisation 

www.clanfieldcommunityorchard.org 

Registration No. 1202049 



## Structure, Governance & Management 

Type of governing document 

Constitution 

How is the charity constituted? 

Foundation model Charitable Incorporated Organisation (CIO) 

Trustee selection methods including details of any constitutional provisions 

Trustees appoint up to 12 trustees. 

## Reference & Administrative Details 

Charity Name Clanfield Community Orchard 

Other name the charity uses None Charity Registration Number 1202049 Charity’s Principal Address 1 1 The Green, Clanfield, Oxon OX18 2SR 

## Trustees Who Manage The Charity 

## Trustees at the end of period 

Where no date of appointment is given, the trustees served the entire period. 

- Katherine Sarah Middleton (Chair) 

- Jane Tracey 

- Nigel Johnson 

## Trustees serving during the period 

All trustees serving during the period were trustees at the end of the period. 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



Other declarations 

The charity has no corporate trustees. 

No trustees hold title to property belonging to the charity. 

No funds are held as custodian trustees on behalf of others. 

## Exemption from Disclosure 

Reason for non-disclosure of key personnel details. 

n/a 

## Declarations 

The trustees declare that they have approved the trustee’s report above. Signed on behalf of the trustees on 1 February 2023 

Signature 


Full Name Katherine Sarah Middleton 

Position Chair Date 11 February 2024 

Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049 



## Clanfield Community Orchard 

## Receipts and Payments 

23.02.2023 – 31.12.2023 

||Restricted|Unrestricted||
|---|---|---|---|
||Funds|Funds||
|RECEIPTS||||
|Donations|£9,523|£4,549|£14,072|
|Grants|£2,220|-|£2,220|
|Total|£11,743|£4,549|£16,292|
|PAYMENTS||||
|Planning& Legal Fees|£9,043|£507|£9,550|
|Equipment & Construction|£897|£100|£997|
|Digital/Website|-|£319|£319|
|Insurance|£219|-|£219|
|Trees & Planting|£500|£824|£1,324|
|Miscellaneous|-|£234|£234|
|Total|£10,659|£1,984|£12,643|
|||||
|NET||||
|RECEIPTS/(PAYMENTS)|£1,084|£2,565|£3,649|
|Cash in Bank||||
|22/02/2023|£0.00|£0.00|£0.00|
|_Total Receipts_|£11,743|£4,549|£16,291.97|
|_Total Payments_|£10,659|£1,984|£12,642.98|
|Cash in Bank||||
|31/12/2023|£1,084|£2,565|£3,648.99|



Clanfield Community Orchard [Type here] [Type here] Charitable Incorporated Org [Type here] anisation www.clanfieldcommunityorchard.org Registration No. 1202049