Annual return to the Charity Commission To 30 June 2025
The Chantry Community and Arts Centre (CCAC)
1. Introduction
This is the annual return to the Charity Commission for the Chantry and Community Arts Centre (CCAC) for the period 1 July 2024 to 30 June 2024.
2. CCAC
The CCAC registration number is: 1202020
The Trustees of the CCAC at the end of 30 June 2025 were:
G Morris C Roberts Treasurer P Oddy C Davies S Goodwin J Mullan
3. CACC structure
CACC has trustees who manage the CIO. There is a management team that manages that the strategies and objectives of the Trustees are carried out and a team of four that manage the day-today activities of the CCAC.
The CCAC activities and objective for the year remain as the governing document
CCAC was confirmed as a CIO by the Charity Commission in February 2023, and became active in June 2024 when the former charity TDCA ceased to operate
4. CCAC SORP
The SORP is at Appendix A.
5. Charity Address
The charity address is:
52 Castle Street, Thornbury, Bristol BS35 1HB
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Annual return to the Charity Commission To 30 June 2025
The Chantry Community and Arts Centre (CCAC)
6. Public Benefit
CCAC provides rooms that can be hired by individuals or community groups that provides benefit to the public in that they could not carry out their community activities without these rooms.
7. Aims and Objectives
The CCAC aims and objectives are:
(1) to promote for the benefit of the inhabitants of Thornbury and the surrounding parishes, without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants.
(2) to establish or secure the establishment of a community and arts centre and to maintain and manage the same (whether alone or in co-operation with any local authority or person or body) in furtherance of these objects.
8. Activities and achievements
The CCAC activities can be categorised into 2 categories:
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Letting of room and associated facilities to community organisations and individuals
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Letting of rooms for commercial use
There were circa just under 100 different community hirers
The type of community activities undertaken typically includes:
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Performance e.g. dance classes
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Wellbeing e.g. Yoga, Pilates, meditation, mental health, Tai-Chi, Parkinsons support
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Social e.g. Bridge, railway club, radio club
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Religious gatherings e.g. the Quakers
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Youth e.g. Duke of Edinburgh
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Baby and toddler e.g. music, Mum’s groups, bay/toddler groups
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Education e.g. geology, history, architecture, IT
9. Financial Period
The financial period is from 1 July 2024 to 30 June 2025.
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CCAC CC Annual Return 2025 CR rev 1.docx
Annual return to the Charity Commission To 30 June 2025
The Chantry Community and Arts Centre (CCAC)
10. Income & Spending
Income is received from the following activities:
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Room Hire
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Commercial Leasing sales
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Community Group sales
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The charity’s annual event
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Private functions hire
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Bank interest
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A very small donation
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Our annual firework event
No grants were received.
Expenditure relates primarily to the costs relating to operating the facility to enable our activities to take place. In summary these are:
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Staff salaries
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Consumables
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Insurance premiums
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Cleaning and waste disposal costs
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Utility costs
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Maintenance, Repairs and renewals
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Licences
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Our annual event costs
Exceptional costs relating to the conversion to a CIO and the registration of the building were made.
In addition, expenditure is made on projects that trustees agree to as part of the on-going up-keep of the facility. Project costs are met from our reserves.
No grants were made.
No payments were made to Trustees
No income was received from overseas. There was no spending overseas.
11. Reserves
The Trustees maintain a sum of £20,000 to cover risks (see later in this return report) and any additional reserves are reviewed to ascertain sufficiency for project related expenditure.
12. Charitable activities
All charitable activities were inside the United Kingdom.
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Annual return to the Charity Commission To 30 June 2025
The Chantry Community and Arts Centre (CCAC)
13. Trading subsidiaries
There are no trading subsidiaries
14. Government contracts
There were no government contracts.
15. Structure and membership
CCAC is not part of a wider group and does not have any members.
16. Employees and Volunteers
There are 3 people permanent employed on a part time employment basis. There are no volunteers, other than Trustees.
17. Governance
There are internal procedures relating to the governance of the CCAC.
18. Safeguarding and Risk
We have a safeguarding policy.
19. Serious Accidents
There have been no serious incidents.
20. External risk and impact
There has been no event that has impacted on CCAC.
There has been a small turnover of community users which is within normal trends. CCAC retains reserves of £20,000 to enable it to mitigate any event should it occur.
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Annual return to the Charity Commission To 30 June 2025
The Chantry Community and Arts Centre (CCAC)
21. Recruitment of Trustees
CACC recruits trustees by identifying people who wish to provide support to CCAC and its governing document and are willing to actively engage in activities undertaken in the management of the CCAC.
A potential trustee is interviewed and if the Trustees consider them suitable, they are accepted as a Trustee.
A new trustee is guided as to how the CCAC operates by the existing Trustees.
22. Risk Management
Trustees identify risks that may adversely impact on their activities. These risks typically are:
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Loss of income
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Increase in costs e.g. property and utilities costs
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Health & Safety risks
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Safeguarding
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Security
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Debtors
The Trustees are satisfied that they address risks at each trustee meeting and that the £20,000 services will support risk costs should they occur.
23. Future Plans
The CCAC plans to operate on the same basis as it currently does, it has no plans to change it aims and objectives or the way it manages its activities.
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Annual return to the Charity Commission To 30 June 2025
The Chantry Community and Arts Centre (CCAC)
Appendix A: SORP
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The Chantry Community and Arts Centre Community Interest Organisation - Registered Foundation 1202020
Statement of Financial Activities to 30th June 2025
The following accounts have been prepared in accordance with the Statement of Recommended Practice (SORP) issued by the Charity Commission to comply with the Executive Committee's obligations as the trustees of the Charity for keeping accounting records
| trustees of the Charity for keeping accounting records | |||
|---|---|---|---|
| 2024/2025 | 2024/2025 | ||
| £ | £ | ||
| Income | |||
| Donations | 3 | ||
| Commercial Leasing Sales | 13,491 | ||
| Community Groups Sales | 6,208 | ||
| Room Hire | 48,933 | ||
| CCCA Events | 3,599 | ||
| Private Parties/Functions | 4,091 | ||
| Bank Interest Received | 194 | ||
| 76,518 | |||
| Total Income | 76,518 | ||
| Expenditure | |||
| Direct Charity | |||
| Catering Purchases | 139 | ||
| CCTV Project | 1,156 | ||
| Cleaning | 1,085 | ||
| Cleaning Services | 6,625 | ||
| Hallmaster Fees | 294 | ||
| Hanover to Office Renovation | 200 | ||
| Insurance | 7,848 | ||
| Gardening Maintenance | 1,622 | ||
| Utilities | 7,320 | ||
| Office/Administration Costs | 408 | ||
| Telephone/Internet/Website | 780 | ||
| Fire Precautions | 1,197 | ||
| Fireworks Night Expenses | 1,935 | ||
| Payroll - Caretakers | 6,132 | ||
| Payroll - Office | 18,918 | ||
| Repairs & Renewals | 6,723 | ||
| Coach Hall Renovations | 9,199 | ||
| Furniture | 459 | ||
| Licences | 215 | ||
| Locking up Expenses | 1,994 | ||
| Miscellaneous Expenses | 125 | ||
| Old Office Renovation Project | 3,084 | ||
| Rates | 590 | ||
| Waste Collection | 1,033 | ||
| Total Direct Charity Costs | 79,082 | ||
| Other Costs | |||
| Bad Debt Expenses | 64 | ||
| Legal & Professional | 2,805 | ||
| Bank Charges | 3 | ||
| Total Other Costs | 2,871 | ||
| Total Expenditure | 81,953 | ||
| Surplus/(Deficit) | (5,436) | ||
| 2024/2025 | 2024/2025 | ||
| Funded By: | £ | £ | |
| Fixed Assets | 1,045,543 | ||
| Current Assets | Bank Accounts - Current | 31,961 | |
| Bank Accounts - Savings | 20,194 | ||
| Petty Cash | 127 | ||
| Debtors | 0 | ||
| Bar Float | 100 | ||
| Deposit Paid | (675) | ||
| Current Liabilities | Creditors | 0 | 51,707 |
| Total Assets less Current Liabilities | 1,097,250 | ||
| Capital & Reserves | |||
| Funded By | TDCA Transfer | 1,102,685 | |
| Current Year Surplus/(Deficit) | (5,436) | ||
| Total Funds | 1,097,250 |
Notes to the Accounts
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The accounts are prepared on a receipts and payments basis and no account has been taken of accrued/ prepaid income or expenditure
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The organisation became a Community Interest Organisation on 1st July 2024 therefore Assets & Liabilites were transferred on that date.
Independent Examiners Report to the Trustees of The Chantry Community and Arts Centre.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the charities act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act
to follow the procedures laid down in the general Direction given by the Charity Commission (under section 145(5)(b) of the Charities Act) and
to state whether particular matters have come to my attention
Basis of Independent Examiners Statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be required in in audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below,
Independent Examiners Statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act to prepare accounts which accord with the accounting records and comply with the with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
M J Bowles
MJIB Accounting Ltd
8th May 2026