## **FRIENDS OF GIBSIDE SCHOOL** **REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2025** **Charity Number 1202003** ## **FRIENDS OF GIBSIDE SCHOOL** ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** For the year ended 31 March 2025 |**Contents**|**Page**| |---|---| |Trustees' annual report|1 to 3| |Independent examiners report|4| |Statement of Receipts and Payments|5| |Statement of Assets and Liabilities|6| |Notes to the financial statements|7 to 12| **FRIENDS OF GIBSIDE SCHOOL TRUSTEES ANNUAL REPORT** For the year ended 31 March 2025 The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the period 31 March 2025 The financial statements comply with the Charities Act 2022, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective October 2019) ## **1. Objectives and Activities** FOGS objective is to support Gibside School via fundraising to purchase specialised equipment, state of the art technology, resources and other activities that help our children achieve their very best. This is done by working closely with the school to fundraise to enable us to deliver on our aim of inspiring, motivating and challenging all of our children and building confident, cooperative, independent learners. ## **2. Public Benefit Statement** The trustees have paid due regard to the Charity Commission guidance on public benefit and are confident that the CIO’s aims, objectives and activities are in accordance with the guidance on public benefit. Our activities and achievements as outlined above demonstrate our commitment to ensuring that the organisation’s resources and activities advance education while considering the benefit to our local community. ## **3. Contribution by Volunteers** Volunteers have supported FOGS throughout the year. They have helped at all the fundraising events. They have sourced and donated many prizes and items for the stalls and given up their time to help set up and man stalls at the Fayres. ## **4. Achievements and Performance** FOGS have raised funds via sponsorship of staff and parents competing in the Great North Run on our behalf and by holding fayres and raffles. FOGS continues to support Gibside School by holding a Fun Day at the end of term for all pupils and staff which included a performance from Aukestra Band where some of the band members where past students of Gibside School and a visit from the Ice Cream Van. We have purchased ‘Leaver Bears’ for our year 6 pupils and continue to support celebrations at Easter, Halloween, Christmas, Dance Festival costumes and other events. We have funded two specialist Theatre Groups, Timberdash and M&M Productions. Fogs also continues to fund the purchase of staff fleeces. We will continue to fundraise in the future to help support the pupils and staff who benefit greatly from our efforts. ## **5. Financial review** ## **Review of the year** The results for the year and the charity's financial position at the end of the year are shown in the attached financial statements. During the year the Charity had income of £31,016 (2024: £nil) of which £20,000 was restricted (2024: £nil) and expenditure of £14,229 (2024: £nil) of which £nil was restricted (2024: £nil). There was an operating surplus of £16,787 (2024: £nil) of which £20,000 was restricted (2024: £nil). At 31 March 2025 the Charity had cash funds of £33,128 (2024: £16,341) of which £20,000 was restricted (2024: £nil). 1 **FRIENDS OF GIBSIDE SCHOOL TRUSTEES ANNUAL REPORT** For the year ended 31 March 2025 ## **Reserves policy/Going concern** The Trustees consider the level of reserves, £13,128 (2024: £16,341), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually. ## **6. Risk Management** The Trustees have assessed the risks to which the charitable company is exposed, in particular those related to the operations and finances of the charitable company and are satisfied those systems and procedures are in place to mitigate any risk. ## **7. Plans for future periods** To continue to support the school where needed which includes further development and enhancement of activity rooms and the purchase of a new minibus. ## **8. Reference and administrative details of the charity, its trustees and advisors** **Registered charity name** Friends of Gibside School **Charity number** 1202003 **Registered office** Gibside School Shipcote Lane Gateshead NE8 4JA T **rustees and Members of the Board** Peter Mulholland, Chair Margaret Morton, Treasurer Dawn Bell **Independent Examiner** Doug Maltman FMAAT Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne. NE1 4BX. **Bankers** Lloyds Bank Front Street Whickham 2 **FRIENDS OF GIBSIDE SCHOOL TRUSTEES ANNUAL REPORT** For the year ended 31 March 2025 ## **9. Structure, governance and management** ## **Governing Document** The organisation is a charity, registered on the 20 February 2023 ## **Recruitment and Appointment of the Board** Trustees are appointed by existing trustees. ## **Board Induction and Training** New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes: - A briefing by the Chair or Chief Executive - An explanation of roles and responsibilities as a Board Member - Copies of the main charity documents including the Memorandum and Articles of Association and the Financial Statements - Copy of the business plan and most recent evaluation report - Copies of recent board papers including budgets and management accounts - A copy of the Charity Commission publication "How to be an Effective Trustee" - A copy of the governance structure. ## **10. Statement of Trustee Responsibilities** The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently. - observe the methods and principles in the Charities SORP. - make judgements and estimates that are reasonable and prudent. - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees on 28.01.2026 and signed on their behalf by: Peter Mulholland Chair 3 ## **FRIENDS OF GIBSIDE SCHOOL** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES** For the year ended 31 March 2025 I report on the financial statements of Friends Of Gibside School for the year ended 31 March 2025, which are set out on pages 5 to 12. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2022 ("the Charities Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - h examine the accounts under section 145 of the Charities Act, - h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and - h to state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - h the accounting records were not kept in accordance with section 130 of the Charities Act; or - h the accounts did not accord with the accounting records; or - h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than if the requirements that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination. ## **Other matters** I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Doug Maltman FMAAT Fellow Member of the Association of Accountancy Technicians Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne NE1 4BX Date: 28.01.2026 4 Charity Number 1202003 ## **FRIENDS OF GIBSIDE SCHOOL** ## **STATEMENT OF RECEIPTS AND PAYMENTS** For the year ended 31 March 2025 **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2025 2024
£ £ £ £
Receipts:
Voluntary Receipts
Donations, gift aid and legacy 6 990 - 990 -
Charitable activities
Other trading activities 7 10,026 20,000 30,026 -
Total receipts 11,016 20,000 31,016 -
Payments:
Raising funds 8 4,364 - 4,364 -
Charitable activities
Operation of the charity 9 9,865 - 9,865 -
Total payments 14,229 - 14,229 -
Net receipts/(payments) ( 3,213 ) 20,000 16,787 -
Exceptional item 5 - - - 16,341
Reconciliation:
Net of receipts/payments ( 3,213 ) 20,000 16,787 16,341
Cash funds last year end 16,341 - 16,341 -
Cash funds this year end 13,128 20,000 33,128 16,341
Notes
**----- End of picture text -----**
The notes on pages 7 to 12 form an integral part of these accounts. 5 Charity Number 1202003 ## **FRIENDS OF GIBSIDE SCHOOL** ## **STATEMENT OF ASSETS AND LIABILITIES** As at 31 March 2025 **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2025 2024
£ £ £ £
Cash funds:
Cash at bank and in hand 12 13,128 20,000 33,128 16,341
Assets retained for charity's own
School equipment 39,156 -
Liabilities 13 526 -
28.01.2026
These financial statements were approved by the Board on:
and are signed on its behalf by: Margaret Morton
Treasurer
Notes
**----- End of picture text -----**
The notes on pages 7 to 12 form an integral part of these accounts. 6 **FRIENDS OF GIBSIDE SCHOOL** **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2025 ## 1 **Accounting Policies** The accounts have been prepared on the receipts and payments basis. An audit is not required by the charity's constitution and has not been requested by the trustees. ## 2 **Basis of accounting** ## 2.1 **Basis of preparation** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland – Charities SORP, the Financial Reporting Standard applicable in the UK and Republic of Ireland and the Charities Act 2022. ## 2.2 **Preparation of the accounts on a going concern basis** The charity reported total unrestricted funds at the year end of £13,128. The trustees are of the view that the immediate future of the charity for the next 12 months is secure and that on this basis the charity is a going concern. ## 3 **Receipts** ## 3.1 **Recognition of receipts** Receipts are recognised when the charity has received the resources, any performance conditions attached to the item(s) of receipt have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability ## 3.2 **Offsetting** There has been no offsetting of receipts and payments, unless required or permitted by SORP. ## 3.3 **Grants and donations** Receipts from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the receipt will be received and the amount can be measured reliably and is not Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met. ## 3.4 **Volunteer help** The value of volunteer help received is not included in the accounts but is described in the trustees' annual report. ## 3.5 **Fund accounting** Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity. 7 ## 4 **Payments and liabilities** ## 4.1 **Liability recognition** Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. ## 4.2 **Charitable activities** Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs. ## 4.3 **Irrecoverable VAT** Irrecoverable VAT is charged as a cost against the activity for which the payment was incurred. ## 4.4 **Liabilities** The charity has liabilities which are measured at settlement amounts less any trade discounts. 8 ## **Friends Of Gibside School** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2025 **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2025 2024
£ £ £ £
5 Exceptiona item
Transfer of funds from Charity 1147045 - - - 16,341
- - - 16,341
Analysis of receipts
Unrestricted Restricted Total Total
Funds Funds 2025 2024
£ £ £ £
6 Donations and legacies
Donations and gifts 990 - 990 -
990 - 990 -
7 Other trading activities
- -
Christmas Fayre 3,493 3,493
- -
Fundraising events 1,164 1,164
Great North Run 5,144 - 5,144 -
Summer Fayre 105 - 105 -
- -
The Watson Family Charitable 20,000 20,000
Trust
Other receipts 120 - 120 -
-
10,026 20,000 30,026
**----- End of picture text -----**
Receipts were £31,016 (2024: £nil) of which £20,000 was restricted (2024: £nil). 9 ## **Friends Of Gibside School** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2025 ## **Analysis of payments on charitable activities** |8
9|**_Raising funds_**
**_Charitable activities_**
Direct costs
Support costs
Great North Run
Staging fundraising events
Equipment
Gibside School fund
Christmas fayre
Events
Postage & carriage
Memberships and subscriptions
Legal fees
Other payments|Restricted
Funds
£
2,355
2,009
4,364
2,155
2,848
2,568
938
13
718
360
265
9,865|Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-|**Total**
**2025**
**£**
**2,355**
**2,009**
**4,364**
**2,155**
**2,848**
**2,568**
**938**
**13**
**718**
**360**
**265**
**9,865**|Total
2024
£
-
-
-
-
-
-
-
-
-
-
-
-| |---|---|---|---|---|---| Payments on charitable activities was £14,229 (2024: £nil) of which £nil was restricted (2024: £nil). ## 10 **Fees for examination of the accounts** |Outstanding independent examiner's fees for reporting on the
accounts|**2025**
**£**
**526**
**526**|2024
£
-
-| |---|---|---| ## 11 **Corporation Taxation** The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. ## 12 **Cash at bank and in hand** |Cash at bank
Cash in hand|**2025**
**£**
**33,093**
**35**
**33,128**|2024
£
-
-
-| |---|---|---| 10 ## **Friends Of Gibside School** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2025 ## 13 **Liabilities (payable within 1 year)** **----- Start of picture text -----**
2025 2024
£ £
Independent examination of accounts 526 -
526 -
**----- End of picture text -----**
## 14 **Events after the end of the reporting period** No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period. ## 15 **Analysis of charitable funds** ## **Analysis of movements in unrestricted funds** ## **For the year ended 31 March 2025** |**Unrestricted funds**
General unrestricted fund
**_Totals_**
**Purpose of unrestricted funds**
General unrestricted fund|**Fund**
**balances**
**brought**
**Incoming**
**Resources**
**forward**
**resources**
**expended**
£
£
£
-
11,016
( 14,229 )
-
11,016
( 14,229 )
The 'free reserves' of the charity|**Transfers**
£
16,341
16,341|**Fund**
**balances**
**carried**
**forward**
**£**
**13,128**
**13,128**| |---|---|---|---| ## **Analysis of movement in restricted funds** ## **For the year ended 31 March 2025** |**Restricted funds**
The Watson Family Charitable
Trust
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
-
-|**Incoming**
**resources**
£
20,000
20,000|**Resources**
**expended**
£
-
-|**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**20,000**
**20,000**| |---|---|---|---|---|---| ## **Purpose of restricted funds** Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor. The Watson Family Charitable Trust Purchase of minibus. 11 ## **Friends Of Gibside School** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 March 2025 |**Transfers between funds**
**As at 31 March 2024**
Transfer from Charity 1147045
Exceptional funds received via transfer.
**Reason for transfer**|**Amount**
**£**| |---|---| ||**16,341**| ## 16 **Capital commitments** As at 31 March 2025, the charity had no capital commitments (2024 -£nil) 12