Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 01 2024 To 31 12 2024
Section A Reference and administration details
Charity name Leavening Allotments & Gardens
Other names charity is known by
Registered charity number (if any) 1201997
Charity's principal address Madeira House York Road, Leavening Malton Postcode YO17 9SN
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|---|
| Louise Ann Hampson |
Chair | ||||
| Karen McDermott | Secretary | ||||
| Kelvin John Dudfield Hughes |
|||||
| Susan Carter- Ferris |
Treasurer | 24/12/23 – | |||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected by members of the Allotment Association at the AGM Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
The charity is affiliated with, and has been advised by, the National You may choose to include Allotments Society. We have adopted some of their model template additional information, where policies in the running of our site. This Society supports a network of relevant, about: community allotment groups and we have linked up with them as part of policies and procedures our site is given over to individual allotments. adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
TO FURTHER OR BENEFIT, PRIMARILY BUT NOT EXCLUSIVELY, THE RESIDENTS OF LEAVENING WITHOUT DISTINCTION OF GENDER, SEXUAL ORIENTATION, RACE OR OF POLITICAL, RELIGIOUS, OR OTHER OPINIONS BY PROVIDING ALLOTMENT FACILITIES, COMMUNAL GARDENING SPACE AND PROMOTING SUSTAINABLE GROWING PRACTICES IN THE INTEREST OF SOCIAL WELFARE FOR RECREATIONAL LEISURE TIME OCCUPATION WITH THE OBJECTIVE OF IMPROVING LIFE FOR THE RESIDENTS.
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
In this second year of operation, we have focused on acting upon the key priorities of our villagers as identified in last year’s consultation, and within the scope of our stated objectives. Following on from securing a suitable site and getting the necessary permissions and consents to set up the allotments and community garden space, we have focused on getting the infrastructure and buildings in place, and the orchard, beds and raised beds planted. We have also secured tenants for all the allotment plots and have recruited local volunteers to work on the community garden and public areas. We have commenced our programme of training events to develop people’s horticultural skills and build confidence. We have undertaken this with due regard to the guidance issued by the Charity Commission on public benefit, in particular by ensuring that the framework and prioritisation of our initial activities have been directed by the prospective beneficiaries, seeking consensus or the majority view in consultations, and by ensuring that our financial reporting is in accordance with SoRP FRS102.
Additional details of objectives and activities (Optional information)
We do not make grants or invest funds as all income is put back into the delivery of our objectives. We have volunteers at the heart of our activities planned for and held in the community garden and see this aspect of our work as fundamental to the health and wellbeing strand of our objectives. We have already had extensive feedback on the health and wellbeing benefits that access to the communal gardens are bringing.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
2024 has been an exciting development and consolidation year for our charity. We finally secured ownership of our site and have been able to complete the initial groundworks and erection of the community pavilion and greenhouse, as well as the installation of a water supply and the building of the raised beds.
In addition to the initial Section 106 money allocated to this project, we were able to apply for and secure funding from a range of local, national and public bodies including the National Lottery, as well as support from the Woodland Trust with trees for the site. This has enabled us to plant the perimeter hedge and small woodland, as well as planting a community orchard.
We kept the village abreast of these developments and ran an open site visit day for village residents after the village show in September 2024 and have run a range of volunteer participation days to draw new people into the organisation and maintenance of the site. We also had a stall at the village fete in July 2024 to raise awareness and offer people the opportunity to ‘adopt a tree’ in the orchard. This resulted in new people coming to the site to plant ‘their’ tree.
Naming the site “Spencer’s Field” in recognition of the outstanding support the village has received from the Spencer family who used to farm the land on which our site is located has proved very popular and a local volunteer has made us fabric bunting to hang out in the pavilion which spells out the name.
We are now in a very strong position to continue to be delivering more direct and tangible benefits to the village in our next year.
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Section E Financial review
Brief statement of the charity’s policy on reserves
The charity seeks only to maintain sufficient reserves to cover our annual outgoings with one year in hand.
Details of any funds materially in deficit
n/a
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
Our principal sources of funding are: grants from other charities and public bodies; membership income for allotment rental; local fundraising events such as the village fete.
All expenditure to date has been on setting up the site to deliver the charity’s objectives. In this second year this has been on the groundworks, parking area, paths, community pavilion, greenhouse, fencing, water supply and water harvesting, plants and raised beds.
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We do not make investments.
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) LOUISE ANN HAMPSON Position (eg Secretary, Chair, CHAIR etc) Date 02/03/2025
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Leavening Allotments & Gardens
1201997 payments accountsayments accountsyments accountsments accounts CC16a 1/1/2024 12/31/2024 To
Receipts and payments accountsayments accountsyments accountsments accounts For the period 1/1/2024 To from
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Stronger Communities Grant - NYCC Localities Grant Ryedale Communities Grant - Nation LotteryGrant - UK Shared ProsperityFund - NYCC Inspire Grant - Allotmentplot rentals 690 Bank compensation 900 Village fete fundraising 266 Loans from Trustees 220 2,076 - - Sub total - Total receipts 2,076 A3 Payments Searches & Planningfees - Membershipfees - Water installation - - Raised beds 1,131 Solicitor's fees 565 Insurance - Trees &plants 173 - Sub total 1,869 Communityshed &greenhouse - Land - Sub total - Total payments 1,869 Net of receipts/(payments) 207 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 207 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Groundworks, fencing, pipeworks, boundary hedging A4 Asset and investment purchases, (see table) |
to the nearest £ - 5,000 17,909 20,000 10,000 1,000 - - - - 53,909 - - - 53,909 1,360 45 790 24,850 2,151 6,360 291 2,465 - 38,312 17,013 10,300 27,313 65,625 - 11,716 - 11,716 - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
| - - - - - - - - - - |
- 5,000 17,909 20,000 10,000 1,000 690 900 266 220 55,985 |
1,000 | ||
| 17,909 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| 18,909 | ||||
| - - - |
- - - |
|||
| - | ||||
| - | ||||
| 55,985 | ||||
| - | 18,909 | |||
| - - - - - - - - - - |
1,360 45 790 24,850 3,282 6,925 291 2,638 - 40,181 |
1,709 | ||
| 36 | ||||
| 5,448 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| 7,193 | ||||
| - - - |
17,013 10,300 27,313 |
|||
| - | ||||
| - | 67,494 | 7,193 | ||
| - - - - |
- 11,509 - 11,716 207 |
11,716 | ||
| - | ||||
| - | ||||
| 11,716 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Nat West Current Account Details Details Details Land Community shed & greenhouse Details Loans from Trustees Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 207 - - - - 207 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted 10,300 Unrestricted 17,013 - - - - - - - Unrestricted 220 - - - - Print Name Sue Carter-Ferris Karen McDermott Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Sue Carter-Ferris | 3/1/2025 | ||
| Karen McDermott | 3/1/2025 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trustoesl members of Leavenlng Allotsnents & Gardens On accounts for the yaar ended 3111212024 Charlty no (if any) 1201997 Set out on pages 1&2 I report to the trust8es on my examination of the accounts of the above charity ('Ihe TrusV} for the year ended 3111212024. Rosponsibllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acl"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b} of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable a proper underslanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date- 1310512025 Name: Alislair Keith Wilkinson Relevant professional qualification(s) or body (if any): LLB FCA Address: Southfold, Main Slre8t Leavening Y017 9SA