## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 17 02 2023 **To** 31 12 2023 ## Section A Reference and administration details Leavening Allotments & Gardens **Charity name** Leavening Allotments & Gardens **Other names charity is known by Registered charity number (if any)** 1201997 **Charity's principal address** Madeira House York Road, Leavening Malton **Postcode YO17 9SN** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Louise Ann
Hampson|Chair||| ||Karen McDermott|Secretary||| ||Kelvin John
Dudfield Hughes|||| ||Susan Carter-
Ferris|Treasurer|24/12/23 –|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**| |---|---|---| ||**Name**|**Dates acted if not for whole year**| |||| **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected by members of the Allotment Association at the AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The charity has been advised by the Royal Horticultural Society and the You **may choose** to include National Allotments Society (NAS). We have adopted and modified the additional information, where NAS model template policies in the running of our site. The NAS supports relevant, about: a network of community allotment groups and we have linked up with local • policies and procedures allotment associations as part of our site is given over to individual adopted for the induction and allotments. We have been advised by local charities such as Ryedale Special training of trustees; Families, Carers Plus and Next Steps Mental Health in helping to design a • the charity’s organisational site that will be user friendly for residents of all ages and needs. structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 TO FURTHER OR BENEFIT, PRIMARILY BUT NOT EXCLUSIVELY, THE RESIDENTS OF LEAVENING WITHOUT DISTINCTION OF GENDER, SEXUAL ORIENTATION, RACE OR OF POLITICAL, **Summary of the objects of the** RELIGIOUS, OR OTHER OPINIONS BY PROVIDING ALLOTMENT **charity set out in its** FACILITIES, COMMUNAL GARDENING SPACE AND PROMOTING **governing document** SUSTAINABLE GROWING PRACTICES IN THE INTEREST OF SOCIAL WELFARE FOR RECREATIONAL LEISURE TIME OCCUPATION WITH THE OBJECTIVE OF IMPROVING LIFE FOR THE RESIDENTS. In this first year of operation, we have focused on identifying the key priorities of our villagers as the main beneficiaries to ensure our activities are in line with their wishes within the scope of our stated objectives. In pursuit of which we have focused on securing a suitable site and getting the necessary permissions and consents to set up the allotments and community garden space. We have undertaken this with due regard to the guidance issued by the Charity Commission on public benefit, in particular by ensuring that the framework and prioritisation of our initial activities have been directed by the prospective beneficiaries, seeking consensus or the majority view in consultations, and by ensuring that our **Summary of the main** financial reporting is in accordance with SoRP FRS102. **activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 We do not make grants or invest funds as all income is put back into the delivery of our objectives. We have volunteers at the heart of our activities planned for the community garden and see this aspect of our work as fundamental to the health and wellbeing strand of our objectives. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** 2023 has been an exciting foundation year for our charity. We achieved CC registration on 17[th] February as a CIO and continued our lobbying of North Yorkshire Council (a new unitary council) with regard to securing our site. We finally obtained agreement from NYC to purchase a piece of land in October 2023 and planning permission for change of use from agricultural land to allotments and community gardens was submitted. In addition to the initial Section 106 money allocated to this project, we were able to apply for and secure funding from Ryedale District Council, North Yorkshire County Council and The National Lottery Communities Fund, as well as support from the Woodland Trust with trees for the site. _(As part of our funding agreements, we have to name the source of the funding)_ We kept the village abreast of these developments and ran an open site visit day for village residents and any interested parties on 27[th] October to discuss plans and answer any questions. We named the site “Spencer’s Field” in recognition of the outstanding support the village has received from the Spencer family who farm the land on which our site has been approved and whose idea it was to set up the allotments on their farm. We are now in a very strong position to be delivering more direct and tangible benefits to the village in our next year. **TAR** March **2012** 5 ## **Section E Financial review** The charity seeks only to maintain sufficient reserves to cover our annual **Brief statement of the** outgoings with one year in hand. **charity’s policy on reserves** **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Our principal sources of funding are: grants from other charities and public bodies. All expenditure to date has been on setting up the site to deliver the charity’s objectives. In this initial year this has been on feasibility studies, planning application fees, groundworks to supply water to the site and to stabilise the track to the site to make it safe for vehicles and the public. We do not make investments. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** LOUISE ANN HAMPSON **Position (eg Secretary, Chair,** CHAIR **etc) Date** 10/08/2024 **TAR** March **2012** 6 I CHARITY COMfrfissioN FOR ENGLAND AND VdAI ES Receipts and payments accounts CC16a For the period from To Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nea￿st £ A1 Receipts Stronger Communities Grant Ryedale Communities Grant s106 Grant 1,000 2,909 15,000 1,000 2.909 15.000 Sub total (Gross income for AR) 18,909 18,909 A2 Asset and investment sales, (see table). Sub total Total receipts 18,909 18.909 A3 Payments Searches Planning fees Membership fees Water instaltation 288 1,421 36 288 1,421 36 5,448 Sub total 7,193 7,193 A4 Asset and investment purchases, (see table} Sub total 7,193 7,193 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 11,716 11,716 11,716 11,716 CCXX R1 accounts (SS) 1110812024 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ B1 Cash funds Nat West Current Account 11,716 Total cash funds 11.716 (agFEe balances with receipts and payments account{s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Fund to which asset belon Cost (optional) Current value tional B3 Investment assets Fund to which asset belon Cost {optional) Current value ional B4 Assets retained for the charity's own use Fund to which liabili relates Amount due tional When due tional B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of ap roval Sue Carter-Ferris 1110812024 Karen McDermott 1110812024 CCXX R2 accounts (SS) 1110812024