Charity registration number 1201978
MATHERN & DISTRICT VILLAGE HALL
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2024

MATHERN & DISTRICT VILLAGE HALL
CONTENTS
Pagg
Trustees. report
Independent examinerfs report
Statement of financial activities
Balance sheet
Notes to the financial statements
7-14

MATHERN & DISTRICT VILLAGE HALL
TRUSTEES. REPORT
FOR THE PERIOD ENDED 31 MARCH 2024
The trustee present their annual report and financial stslemenls for the Period ended 31 March 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the
financial statements and comply with thè charity's governing document, the Charities Act 2011 and Accounting and
Reporting by Charities." Statement of Recommended Practice applicable lo charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS
1021 (effective 1 January 20191.
ObJectlv&s and actlvltles
The objects of the charity are the provision of recreation room, reading room and village hall for the benefit of the
inhabitants of the Parish of Mathem, Mounlon and Pwllmeyric.
The Trustees have complied with their duty regarding the guidance on Public Benefit published by the Charty
Commission in exercising their powers and duties. The charity has continued lo provide and maintain the dub, in
furtherance of the Public Benefit given by the charty's charitable activities.
The Iruslee have paid due regard lo guidance issued by the Charity Commission in deciding what activities the
charity should undertake.
Achievements and perfom)ance
During the year the hall was successfvl in transferring its governing slrudure from a registered charity to a CIO
Icharitable incorporated organisationl. A lot of this work was undertaken in 2022-2023, and the final transfer of
assets look place In the spring of 2023. The process was lime consuming and costly, however, the organisalions
assets and ils trusteès are now fully protected under the new CIO slruclure. Becoming a CIO will also make future
fundraising easier to apply for.
The hall has had another S￿￿$$fUl year, increasing our income from hall hire, which is our prinapal activity.
Income from hall hire rose around 80h compared to the previous financial year.
We welcomed 25 regular user groups in 2023-2024,117 regular groups in 2022-20231 including some new regular
users.
We secured a £7,000 donation towards our kitchen refurbishment project. This will be used lo replace our existing
kitchen during 2024-2025.
We were successful in receiving £500 from the Tesco bags for help scheme in August 2023. This will support our
senior citizens annual dinner.
Our main events were the summer fete in September and the Bonfire Night in October. They were well attended
and profits were good.
The purchase of a van in 2022 has been an invaluable asset to the hall, particulady when planning and setting up
events. It has been Incredibly well ulilised and we hope lo replace il with a more modem larger van in 2024-2025.
The trustees, report was approved by the Board ofTruslees.

MATHERN & DISTRICT VILLAGE HALL
TRUSTEES. REPORT (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
Flnanclal revlew
On 1 April 2023, the charity Mathern and District Club, charity number 524359 transferred its activities, assets and
liabilities to the CIO Charity Malhern & District Village Hall, charity number 1201978. The funds received from
Mathem & District Club lotalled £111,871.
The Charity received income in the period lolalling £151,023. Excluding the transfer from unincorporated charity
noted above, the income tolalled £39,352. Expenditure in the period lolalled £37,478. The charity's unreslricled
reserves al the period ended were £113,545. The free reserves al the period ended were £101,545.
The trustees believe that the charity has adeqLJate reserves to finan￿ its activities for the immediate future.
There are no finds materially in deficit.
Risk Assessrnent
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in
place to mitigate exposure lo the major risks.
11 Is the policy of the charity that unrestricted funds which have not been designated for a specifie use should be
maintained al a level equivalent lo betwèen three and six month's expenditure. The trustee consider that reserves at
this level will ensure that, in the event of a significant drop in funding, they will be able lo continue the charity's
current activities while consideration is given to ways in which additional funds may be raised. This level of reserves
has been maintained throughout the Period.
Stru￿Ure. govemance and management
The charities governing document is a Constitution of a Charitable Incorporated Organisalion ICIOI.
The organisation shall be managed by a board of Iruslees who shall be elected annually al the Annual General
Meeting IAGMI, and the Iruslees are appointed by approval al said AGM.

MATHERN & DISTRICT VILLAGE HALL
TRUSTEES. REPORT (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
Reference and admlnlstratlve detslls
Mathern and District Village hall is a registered charitable incorporated organisalion, charity number 1201978 whose
address is..
Mathem Village Hall
Mathem
Chepslow
NP166JH
Trustees:
Matthew Sidwell - appointed 16102123
Matthew Pike- appointed 16102123
Victoria Sidwell-Brown- appointed 16102123
Catherine Lewis- appointed 16102123
Glenda Lewin - appointed 16102123
Elisabeth Leng - appointed 16102123
Caroline Graham appointed 16102123
Shaun 8arnsley- appointed 16102123
Amy Thatcher- appointed 16102123
Allison Powell- appointed 16102123
Committee Officials-
Chairperson..
VI￿ Chairperson
Secretsry..
Booking Secretary..
Treasurer..
Mr Matt Sidwell
Mr Matthew Pike
Mrs Catherine Lewis
Mr Matt Sidwell
Mrs Victoria Sidwell-Brown
The trustees. report was approved by the Board of Trustee.
Trusts8
25/09/2024

MATHERN & DISTRICT VILLAGE HALL
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEE OF MATHERN & DISTRICT VILLAGE HALL
I report to the trustee on my examination of the financial statements of Malhern & District Village Hall Ilhe charilyl
for the Period ended 31 March 2024.
Responsibilities and basis of report
As the trustee of the charity you are responsible for the preparation of the finanaal stslements in accordance with
the requirements of the Charities Act 2011 Ilhe 2011 Act}.
I report in respect of my examination of the charity's financial stslements carried out under secbon 145 of the 2011
Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission
under section 14515llbl of the 2011 Act.
Independent examinerfs statement
Your attention is drawn to the fact that the charity has prepared financial slalements in aCcOrda￿e wth Accounting
and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable
in the UK and Republic of Ireland IFRS 1021 in preference lo the Accounting and Reporting by Charities". Statement
of Recommended Practice issued on 1 April 2005 which is referred lo in the extant regulations bul has now been
withdrawn.
l understand that this has been done in order for financial statements to provide a true and fair view in accordance
with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act", or
the financial slalements do not a¢cord with those re¢ords,' or
the financial slalements do not comply wth the applicable requirements Con￿mIng the form and content of
accounts set out In the Charities (Accounts and Reports1 Regulations 2008 other than any requirement that the
accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concems and have come across no other mallers In connection with the examination to which attention
should be drawn in this report in order lo enable a proper understanding of the finan￿al slalements lo be reached.
Joanne Taylor FCCA DChA
Azels Audit Services
Ty Derw
Lime Tree Court
Cardiff Gale Business Park
Cardiff
CF23 8AB
Dated.
26 September 2024

MATHERN & DISTRICT VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE PERIOD ENDED 31 MARCH 2024
Unrestrlcted
funds
2024
Notes
Donations and legacies
Charitable activities
Other trading activities
Investments
121,141
19,140
10,736
Totsl Income
151,023
Raising funds
7,690
Charitable activities
29,788
Totsl expendlture
37,478
Net income for the Periodl
Net movement in funds
113,545
Fund balances al 16 February 2023
Fund balances at 31 March 2024
113,545
The ststemenl of financial activities indudes all gains and losses recognised in the Period.
All income and expenditure derive from continuing aclivilies.

MATHERN & DISTRICT VILLAGE HALL
BALANCE SHEET
AS AT 31 MARCH 2024
2024
Notss
Flxgd assets
Tangible assets
13
73,421
Current assets
Debtors
Cash at bank and in hand
14
896
41,428
42,324
12.2001
Cr9dltors: amounts falllng dug wlthln ong y9ar
15
Net current assets
40,124
Total assets less current liabilities
113,545
Income funds
Unrestricted funds
Designated funds
General unrestricted funds
17
12,000
101,545
113,545
113,545
The financial statements were approved by the Trustee on
25109/2024
Trustee

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2024
Accountlng pollcles
Charity infomiation
Malhern & District Village Hall is a charitable incorporated organisation.
1.1 Reportlng perlod
The charity was registered with the Charity Commission on 16 February 2023. The charity was dormant until
1 April 2023. The accounting period is for twelve months from 1 April 2023 10 31 March 2024.
1.2 Accounting convention
The financial $18temenls have been prepared in accordance wlh the charity's govèrning document, the
Charities Ad 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of
Ireland I'FRS 102.1 and the Charities SORP "Accounting and Reporting by Charities.. Statement of
Recommended Practice applicable lo Charities preparing their a¢￿UnIS in ac￿rdance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" leffe¢tive 1 January 20191. The
charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statanent of
Cash Flows.
The finanaal statements have departed from the Charities IAccounls and Reportsl Regulations 2008 only ID
the extent required to provide a true and fair view. This departure has involved following the Statement of
Recommended Practice foi charities applying FRS 102 rather than the version of the Ststemenl of
Recommended Practice which is referred lo in the Regulations bul which has since been withdrawn.
The financial statements are prepared In slerfing, which is the functional currency of the charity. Monetary
amounts in these financial stslemenls are rounded to the nearest £.
The finanual slalements have been prepared under the historical cost convention. The principal accounting
policies adopted are sel out below.
1.3 Going concern
Al the lime of approving the financial slatemenls, the trustee have a reasonable expectslion that the charity
has adequate resources to continue in operational existence for the foreseeable future. Thus the trustee
continue to adopt the going concern basis of accounting in preparing the financial stslemenls.
1.4 Charitable funds
Unrestricted funds are available for use al the discretion of the trustee in furtherance of their charitable
objectives.
Restricted fijnds are subject to specific conditions by donors as to how they may be used. The purposes and
uses of the restricted funds are set out in the notes to the finanaal statements.
Endowment funds are subject to specific conditions by donors that the capitsl musl be maintained by the
charity.
1.5 Incomo
Income is recognised when the charity is legally entitled to il after any performance conditions have been met,
the amounts can be measured reliably, and il is probable that Income will be received.
Cash donations are recognised on re￿ipl. Other donations are recognised once the charity has been notified
of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in
relation to donatlons received under GiftAid or deeds of covenant is recognised at the time of the donation.

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
A¢¢ounllng poll¢lg$
Icontlnugdl
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution,
the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a
contingent asset.
1.6 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a
third paty, it is probable that a transfer of economic benefits will be required in settlement, and the amount of
the Dbligalion can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of dir￿1 cost5 and
shared costs, Including support costs involved In undertaking each activity. Direct costs attributable lo a single
activity are allocated directly lo that activity. Shared costs which contribute lo more than one activity and
support costs which are not attributable to a single a¢livily are apportioned between those activitEs on a basis
consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and
depreciation charges are allocated on the portion of the asset's use.
1.7 Tangible fixed assets
Tangible fixed assets are initl8lly measured at cost and subsequently measured at cost or valuation, net of
depreciation and any impaimient losses.
Depreaation is recognised so as to write off the cost or valuation of assets less their residual values over their
useful lives on the following bases..
Hall
Grounds
Fixtures and fittings
Motor vehicles
25Q/o reducing balance
10°/0 reducing balance
200/0 reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds
and the carrying value of the asset, and is recognised in the statement of financial activities.
1.8 Impairment of fixed assets
Al each reporting end dale. the Charity reviews the Carrying amounts of its tangible assets to determine
whether there is any indication that those assets have suffered an impaimient loss. If any such indication
exists, the recoverable amount of the asset is estimated in order to determine the extent of the impaimient
loss lif any).
1.9 Cash and cash equivalents
Cash and cash equivalents indude cash in hand, deposits held at call with banks, other short-term liquid
investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown
within borrowings in current liabilities.
1.10 Flnancial instruments
The charty has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12
'Olher Financial Instruments Issues, of FRS 102 to all of ils financial inslrumenls.
Financi81 instruments are recognised in the charity's balance sheet when the charity becomes party lo the
contractual provisions of the inslrumenl.
Financial assets and liabilities are offset. with the net amounts presented in the financial statements. when
there is a legally enfor￿able right to sel off the recognised amounts and there is an intention lo sellle on a net
basis or to realise the asset and setue the liability simultaneously.

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
A¢¢ounllng poll¢lg$
Icontlnugdl
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at
transaction pricè Including transaction Costs and are subsequently carried al amortised cost using the effective
interest method unless the arrangement conslilules a financing Iransaclion, where the transaction is
measu￿￿ at the present value of the future receipts discounted al a market rale of interest. Financial assets
Classified as receivable within one year are not amortised.
Baslc flnanclal Ilabllltles
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless
the arrangement constitutes a financing transaction, where the debt instrument is measured at the present
value of the future payments discounted at a market rale of interest. Financial liabilities classified as payable
thin one year are not amortised.
Debt instruments are subsequently carried al amortised cost, using the effective interest rale method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of
operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one
year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at
transaction price and subsequenuy measured al amortised cost using the effedive interest method.
Dere¢ognilion of financial liabilities
Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or
cancelled.
1.11 Employee benefits
The cost of any unused holiday enlidement is recognised in the period in which the employee's services are
received.
Temiination benefits are recognised immediately as an expense when the charity is demonstrably committed
lo lerminale the employment of an employee or to provide termination benefits.
Critical accounting Ostimates and judgements
In the application of the charity's accounting policies. the Iruslee are required lo make judgements. estimates
and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other
sources. The estimates and associated assumptions are based on historical experience and other factors that
are considered lo be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions lo accounting
eslimales are recognised in the period in which the estimate is revised where the revision affects (￿lY that
period, or in the period of the ￿vIsion and future periods Whe￿ the ￿vIsion affects both current and future
periods.
Donatlons and legacles
Unrestricted
funds
2024
Donations and grfts
121,141

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
Donatlons and 1gga¢le$
Icontlnugdl
Donations and gifts
Donation of funds received from Mathern & District Club
Donations and gifts
111,871
9,270
121,141
Charltable actlvltles
2024
Charf(able rental income
19,140
Other tradlng actlvllles
Unrestrlcted
funds
2024
Fundraising events
10,736
Investments
Unrestricted
funds
2024
Interest received
Raising funds
Unr9$trict&d
funds
2024
Other fundraising costs
7,690
7,690
10-

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
Ral$lng fund$
Icontlnugdl
Charitable activities
2024
Depreciation and impaimienl
Rates, Vvater & Sewage
Insurance
Light & Heat
Cleaning
Repairs & Maintenance
General Expenses
Licenses
Computer Costs
Advertising
4.297
468
1,318
4,414
2,944
4,611
2,405
1,013
559
268
22,297
Share of governance costs (see note 91
7,491
29,788
Support costs
Support Governance
costs
costs
2024
Independent Examination fees
Professional fees
1,800
5,691
1,800
5,691
7,491
7,491
Analysed be￿een
Charitable activities
7.491
7,491
Governance costs includes payments lo the independent examiners of £1,800.
10 Trustee
None of the trustee lor any persons connected with them) received any remuneration or benefits from the
charity during the Period.

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
11 Employees
The average monthly number of employees during the Period was".
2024
Number
Total
There were no employees whose annual Temuneralion was Tnore than £60,000.
12 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section
252 of the Taxalionof Chargeable GainsAcl 1992 to the extent that these are applied to its charitable objects.
13 Tanglblg flx9d assgts
H811
Grounds Flxtures and Motor vehlcles
rittings
Total
Cost
Additions
44,569
4,200
25,429
3,520
7T,718
Al 31 March 2024
44,569
4,200
25,429
3,520
77,718
Depreciation and impaiment
Depreaation charged in the Period
1,050
2,543
704
4,297
At 31 March 2024
1,050
2,543
704
4,297
Carrylng amount
Al 31 March 2024
44,569
3,150
22,886
2,816
73,421
14 Debtors
2024
Amounts falling due within one year:
Other debtors
Prepayments
514
382
896
12-

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
15 Credltors: amounts falllng due wlthln one year
2024
Notes
Deferred income
Accruals
16
400
1,800
2,200
16 Deferred Income
2024
Other deferred income
400
Deferred income is included in the financial statements as follows..
Hire fees received in advance.
2024
Deferred income 1$ included ￿rithIn..
Current Iiabilrties
400
Movements in the Period.
Deferred income al 16 February 2023
Resour￿$ deferred in the Period
400
Deferred income al 31 March 2024
400
17 Designated funds
The income funds of the charity include the following designated fijnds which have been set aside out of
unrestricted funds by the Iruslees for specific purposes..
Movement
in funds
Incoming
resourc85
Movement in funds
Balance at
16 February
2023
Incoming
resource5
Transfers
Balanc8 at
31 March 2024
Kitchen fund
5.000
7,000
12,000
5.000
7,000
12,000
Kitchen fund
The income relates to the transfer to the CIO and a donation re￿ived. The ftjnd is towards a new Kitchen.
13-

MATHERN & DISTRICT VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE PERIOD ENDED 31 MARCH 2024
17 Dg$lgnat9d fund$
Icontlnugdl
18 Related party transactions
There were no disclosable related party transactions during the year.
14-