Annual Report 2024-25 A review of the last year
Registered Charity Number: 1201947
A word from our Strategic Lead, Catherine…
I am delighted to report on what has been a very positive year for Parent Carer Voice. We have received great feedback from parent carers regarding our wellness sessions, our Let’s Talk sessions, our AGM and our signposting of support either in-person, through our coffee and chat groups, or through our social media and this was reflected in our Members Survey at the end of the year.
It’s been six months since I took on the Strategic Lead role and I’ve been humbled by the willingness of our members to be involved in sharing their very personal stories, good and bad, to enable us as a forum to include their experiences in the many strategy and partnership board meetings we’ve attended. Strategic change, I’ve come to appreciate, takes time, can be frustrating and sometimes confrontational but our input is always productive. Our co-production work on the Carers Strategy and Inclusive Practice Framework this year in particular stand out as huge successes in changing the way we, as parent carers and kinship carers are seen and valued, and North Yorkshire Council embracing our findings and the recommended name change from EBSA to Barriers to School Engagement and/or Attendance (BtSEA) hopefully proves their willingness to embrace positive change.
It’s an exciting time for us as a forum as we seek to increase co-production opportunities with our strategic partners (NYC and our Integrated Care Boards for Health and Social Care), facilitate PINs2 25/26, look for ways to increase funding to support parent/carer wellbeing events so they take place in each of our localities, increase our Let’s Talk offering - and grow as a team. Our newly established quarterly newsletter will improve our feedback to members and hopefully encourage more to become involved in our activities.
Thank you for your support during the past year and the whole PCV team look forward to meeting more of our members at events throughout 2025.
What is a Parent Carer Forum?
A parent carer forum is a group of parents and carers of children with a special educational need and/ or disability, who work with local authorities, education settings, health providers and other providers to make sure the services they commission, plan and deliver meet the needs of SEND children and families in the local area.
The National Network of Parent Carer Forums (NNPCF) is composed of all the parent carer forums from across England. The NNPCF ensures that local parent carer forums are aware of national developments. It promotes opportunities for the voice of parent carers to influence at a national level.
The NNPCF works closely with the Department for Education, the Department of Health, and other partner organisations to improve outcomes for children and young people with disabilities or additional needs and their families. Parent Carer Voice is the recognised Parent Carer Forum for North Yorkshire.
What is Parent Carer Participation?
Parent carers can help highlight problems frequently experienced by families with SEND children. This knowledge is essential to practitioners to help them improve how children's services are planned and delivered so they better meet families' needs.
Parent carer participation is when parents and practitioners work together, recognising each other' s expert knowledge, to make informed decisions about children's services to ensure the best possible outcomes.
Our Team
Trustee Board:
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Sandra Bell Emma Locker Vinnie Hurst
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Parent Carer Staff:
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Catherine Ostler Sarah Williams
Strategic Lead Administrator
PPO Harrogate
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Donna Muffet Rachel Hurst Mel Hordley
PPO Hambleton PPO Yorkshire PPO Ripon
& Richmond Coast
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Our Reach
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KEY PERFORMANCE
INDICATORS
EMAIL SUBSCRIPTION
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FACEBOOK REACH FACEBOOK FOLLOWERS 14.1%
52.3K
2248
FACEBOOK PAGE VISITS
CONTENT VIEWS
64.3%
191.5K
13.6K
FACEBOOK FOLLOWERS
FACEBOOK PAGE VISITS
983 30.6%
EMAIL SUBSCRIPTION
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A snapshot of what we did in 2024/25 financial year:
Social events around the county: Breathe-easy for wellness, wreath making workshops, air fryer courses. Coffee and cake meet-ups, support group drop-ins.
School visits around the county including Summer and Christmas fairs and SEND marketplaces. Training / information sessions including: SEMH, ADHD, Sensory Processing, Legal, PforA, EHCPs.
Co-production:
Autism All Age Strategy Inclusive Practice Framework
Carers Strategy Local Area SEND Partnership Inspection
Partnership Board / Steering Groups: Preparing for Adulthood SEMH (regional) SENDIASS
Dingley’s Promise SEND Partnership Board Local Offer
York & NY Sensory Framework and Local Support Communications
Standalone:
PCV Conference - day 1 in-person, day 2 on-line featuring a host of guest speakers. PINs (Partnership for the Inclusion of Neurodiversity in Schools) training and events in 8 schools Presenting at regional SENDCo Conferences.
Co-production is an important principle in parent carer participation. Co-production is when parent carer forums play an integral and equal part in the decision-making process and are fully engaged in shaping, developing, implementing, and evaluating services and systems.
Co-production 2024-25
Preparing for Adulthood (PforA) Inclusive Practice Framework Autism Strategy 2024-27 All Age Carer Strategy 2025-30
Our key projects
Partnership for Inclusion of Neurodiversity in Schools (PINS) 2024-25
The purpose of the Partnership for Inclusion of Neurodiversity in Schools (PINS) programme in North Yorkshire is to improve the experience of mainstream school for children who may have an additional educational need. PINS will bring health and education specialists and expert parent carers into mainstream primary settings to:
-
Help shape the whole school SEND provision.
-
Provide early interventions at a whole school level.
-
Upskill school staff.
-
Support strengthening of partnerships between schools and parents and carers.
What was our role in the programme?
Our role was to co-create the Parents guide to the main framework to assist families to work cooperatively with schools to provide the most effective support for their child/ren. This included engaging with parent carers to ascertain their needs (both online and in person), meeting with the project development team to outline the guide’s format and language employed and was followed by numerous feedback reviews to ensure the final document reflected parent carer needs.
Here are just some of the workstrands that we are involved in, representing the parent voice:
SEMH locality meetings
Autism - Needs Led Pathway
Dingley’s Promise
SEND Employment Forum
NYC Early Years SEND Forum
SEND and AP Partnership Board
147
21
Hours spent representing parent carers at strategic level
Different meeting strands and boards
79
79 58 Hosted parent carer Events attended supporting local engagement events organisations & co-production
Communication and engagement group
ICB/PCF joint forum meeting
Local offer redesign
Sensory Processing resources
We attend many boards and meetings within the Local Authority and the ICB to represent our parents’ experiences and themes. We gather our input throughout the year through social media, surveys and events that we run.
Digital EHCP consultation
Our Achievements This Year!
2 Day conference held in person in Selby and online.
Speakers included:
-
Rachel Wright Founder of 'Born at the Right Time’
-
SENDIASS North Yorkshire
-
Humber & North Yorkshire ICB
-
Local Authority (various topics)
-
PDA society
Attendees enjoyed a buffet lunch and free goody bag!
Our Achievements This Year!
-
Local Area SEND Partnership Inspection
-
Successful Tender of our North Yorkshire grant which secures funding for the next three years
-
Recruitment of Strategic Lead
-
Producing 2 in-house videos to be made available for education and health professionals and linked to our website:
-
The impact having a child with BtSEA has on families
-
How school rules, policies and practices affect neurodivergent children
Forum Funding Information
Incoming Funds
----- Start of picture text -----
46%
24%
20%
4%
NHS Humber
& North
Yorkshire ICB
Partnership
for Inclusion
of ND in
Schools Department North
for Education
Yorkshire
Council
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Outgoing funds
“Your workshops are always very informative and I feel comfortable asking questions.”
----- Start of picture text -----
“Thankyou for coming
today, I feel so much
more informed about
services in my area.”
----- End of picture text -----
“Thank you so much for your support, I feel like I am not alone anymore”
----- Start of picture text -----
“We are lucky to have
such a proactive
organisation
representing our views
.”
----- End of picture text -----
Key signposting within North Yorkshire
North Yorkshire Council’s local offer. A dedicated hub for up-to-date regional SEND information, advice and offers such as: preparing for Adulthood, SEND Team contact details and information for young people - website
SENDIASS North Yorkshire provides information and advice on SEND policy, process and law to parents carers of children with special educational needs or a disability or to young people with a special educational needs or disability up to the age of 25 - website
The home of wellbeing and mental health for young people in North Yorkshire. We're here to help you find the right help and support for you, to help you stay well, whatever is going on in your life - website
We would like to take this opportunity to thank our parent carers and strategic partners for your ongoing support to the forum. We look forward to 2025, working together towards positive change!
Thankyou..
Accountancy Solutions
PARENT CARER VOICE NORTH YORKSHIRE
Financial statements for the for the year ended 31st March 2025
Charity number: 1201947
Charitable Incorporated Organisation Registered England and Wales
[Call: 07926 450 250 ] Email: info@hslaccountancysolutions.co.uk www.hslaccountancysolutions.co.uk
PARENT CARER VOICE NORTH YORKSHIRE Contents of the financial statements for the year ended 31st March 2025
| PARENT CARER VOICE NORTH YORKSHIRE Contents of the financial statements for the year ended 31st March 2025 |
PARENT CARER VOICE NORTH YORKSHIRE Contents of the financial statements for the year ended 31st March 2025 |
|---|---|
| _________________ | |
| Page | |
| Administrative Details | 1 |
| Trustees Report | 2 - 7 |
| Independent Examiners Report | 8 |
| Receipts and Payments Account | 9 |
| Statement of Assets and Liabilities | 10 |
| Notes to the accounts | 11 |
PARENT CARER VOICE NORTH YORKSHIRE Administrative details for the year ended 31st March 2025
Registered Charity number
Registered Charity number 1201947 Date of registration 14[th] February 2023 Trustees and Management Committee Sandra Kathleen Bell James Edward Koppert Emma Elizabeth Locker
Administrative address
Bankers
Independent Examiner
PCV North Yorks PO Box 116 MALTON YO17 1DS Lloyds Bank Plc P O Box 1000 BX1 1LT Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 4-6 Thorne Road Doncaster DN1 2HS
Page 1
PARENT CARER VOICE NORTH YORKSHIRE The trustees present their annual report for the year ended 31st March 2025
_____________
Governing document
The organisation is operated under the rules of its constitution which was adopted 20[th] October 2025.
Organisational structure and management
The organisation operates as a Charitable Incorporated Organisation (CIO), registered on 14th February 2023 with the Charity Commission. The organisation is governed by the Trustees, who determine strategic direction and policy. The day to day operation is carried out by employees
.
Appointment of trustees
The Trustees are appointed under the rules of the constitution. There must be a minimum of three and a maximum of nine Trustees. The current Trustees were appointed at the inauguration meeting.
Risk Management
The trustees have a duty to identify and review the risks to which the Charity is exposed to and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Objectives and activities
To relieve the needs of parents and carers of children and young people with disabilities and/or special educational needs in North Yorkshire and the surrounding area, providing information, signposting and co-production with the Local Authority, Integrated Care Boards and support services.
Main activities and Public benefit
In planning the activities during the year the Trustees have considered the Charity Commissions Guidance on public benefit. The Trustees have ensured that the organisation has worked to forward it's aims and objectives.
Activities and achievements
Please see attached annual report for information regarding activities and achievements.
Plans for the future
As a forum, throughout 2025 and 2026 we are looking to increase the support we offer parents and carers through our work with our community of carers groups, extending training and information sessions across the whole county to increase the variety in specialism of training and information available to incorporate information on more disability specific needs e.g. dyslexia, dyscalculia, SWANs, ARFID/eating disorders, etc. etc.. In addition to this we are seeking ways to reach the isolated areas of North Yorkshire through the SENDCo network and local hubs. Our two new PPOs who are due to join us at the end of June will significantly increase our impact in the Selby and Craven districts but we are mindful that there are other areas within North Yorkshire isolated through rurality and economic disadvantage which we need to support and hear the parents voices of. In order to widen professionals' knowledge of our services, we are introducing ourselves to the seven local MPs through email and in-person meeting requests in addition to all GP surgeries and Healthcare establishments. Increasing our engagement with parents, carers and professionals over the coming year will strengthen our successfully burgeoning relationship with North Yorkshire Council, Humber and North Yorkshire ICB and Bradford District and Craven ICB and ensure our members' voices are heard and accounted for at Strategic Level.
Reserves policy
The trustees have set a level equivalent to three months of full operating costs for the organisation as a desired level of reserve. This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure. It also provides a cash flow for grants and contracts that are paid in arrears.
At the year end 2025, predicted designated minimum reserves amounted to £27,887.90. These funds have been set aside in the Designated Funds in the accounts.
The policy is reviewed by Trustees on an annual basis..
Page 2
PARENT CARER VOICE NORTH YORKSHIRE The trustees present their annual report for the year ended 31st March 2025
Statement of trustees' responsibilities
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP; where applicable
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees declare that they have approved the above report. Signed on behalf of the trustees
Page 3
Independent examiners report to the trustees of PARENT CARER VOICE NORTH YORKSHIRE for the year ended 31st March 2025
I report on the accounts of the charity for the year ended 31st March 2025 which are set out on pages 5 to 8.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 4-6 Thorne Road Doncaster DN1 2HS
Date: 30/10/2025
Page 4
PARENT CARER VOICE NORTH YORKSHIRE Receipts and Payments Account for the year ended 31st March 2025
| Receipts Grants and donations Other income Total receipts Payments Advertising/Promotional Conference 22-23 Conference 23-24 Define Fine CIC Consultancy Infrastructure Meetings Meetings - Parent Carers Parent View Videos Payroll Expenses PCV Library Resources - Books Sensory resource Steering Group Expenses Training Trustee Expenses Total payments Net payments/receipts Transfers between funds Balance brought forward at 1st April 2024 Balance carried forward at 31st March 2025 |
General Designated Restricted Total Total Fund Funds Fund 2025 2024 £ £ £ £ 3,000 0 64,953 67,953 85,147 0 0 3,500 3,500 0 |
|---|---|
| 3,000 0 68,453 71,453 85,147 |
|
| 0 0 2,829 2,829 544 0 0 0 0 2,167 0 0 2,743 2,743 5,295 0 0 0 0 450 3,000 0 26,810 29,810 0 0 0 4,174 4,174 3,925 0 0 1,993 1,993 1,541 0 0 3,569 3,569 1,169 0 0 0 0 8,920 0 0 41,737 41,737 27,373 0 0 0 0 94 0 0 1,811 1,811 0 0 0 3,368 3,368 0 0 0 0 0 57 0 0 0 0 35 0 0 933 933 1,993 0 |
|
| 3,000 0 89,967 92,967 53,562 |
|
| 0 0 -21,513 -21,513 31,585 -7,182 7,206 -24 0 0 24,790 20,682 21,537 67,008 35,423 |
|
| 17,607 27,888 0 45,495 67,008 |
Page 5
PARENT CARER VOICE NORTH YORKSHIRE Statement of Assets and Liabilities for the year ended 31st March 2025
| Monetary assets Cash at the bank Represented by General funds Reserves Policy NYC - 24/25 Creditors Accountancy fees |
General Designated Restricted Total Total Funds Funds Funds 2025 2024 £ £ £ £ £ 17,607 27,888 0 45,495 67,008 |
|---|---|
| 17,607 0 0 17,607 24,790 0 27,888 0 27,888 20,682 0 0 0 0 21,537 |
|
| 17,607 27,888 0 45,495 67,008 450 0 0 450 450 |
|
| 450 0 0 450 450 |
The financial statements on pages 5 and 6 were approved by the Trustees and signed on their behalf by:
Page 6
PARENT CARER VOICE NORTH YORKSHIRE Notes to the financial statements for the year ended 31[st] March 2025
1 Accounting policies
1.1 Basis of preparation
These financial statements have been prepared under the historical cost basis and in accordance with the Charities Act 2011 and related Regulations. As the charity's level of income is below £250,000 the management Trustees have opted for the accounts to be prepared in a receipts and payment basis. This is in accordance with the Charity Commission guidelines for small charities and is seen as more appropriate for this project.
1.2 Fund Accounting
Incoming resources that may be applied for the charities general purposes are treated as unrestricted incoming resources and are credited to the unrestricted fund. Where a donation or grant is required to be used for a specific purpose, the amount concerned is treated as restricted income and is credited to the appropriate restricted fund.
2 Tangible fixed assets
There are no fixed assets during the period of these accounts.
3 Trustees remuneration, benefits and expenses
There were no trustees' remuneration in the period of these accounts.
4 Grants
5
| Grants | ||||||||
|---|---|---|---|---|---|---|---|---|
| General | Restricted | Total |
Total | |||||
| Fund | Fund |
2025 |
2024 | |||||
| £ | £ | £ | £ | |||||
| Contact DforE | 0 | 17,500 |
17,500 |
17,490 | ||||
| North Yorkshire Council - EBSA | Project | 0 | 0 | 0 | 21,537 | |||
| North Yorkshire Council | 0 | 33,120 |
33,120 |
33,120 | ||||
| NHS Humber and North Yorkshire ICB | 3,000 | 0 | 3,000 |
3,000 | ||||
| PINS Project | 0 | 14,333 |
14,333 |
0 | ||||
| Priority 23/24 - Contact a family | 0 | 3,500 |
3,500 |
10,000 | ||||
| Total 2025 | 3,000 | 68,453 |
68,453 |
85,147 | ||||
| Total 2024 | 3,000 | 82,147 |
85,147 |
|||||
| Movement of funds | ||||||||
| Balance at | Incoming | Expended |
Balance at | |||||
| 01/04/2024 | Resources | Resources | Transfers | 31/03/2025 | ||||
| Restricted funds* | £ | £ | £ | £ | £ | |||
| Contact DforE | 0 | 17,500 | -17,500 | 0 | 0 | |||
| North Yorkshire Council - EBSA Project |
21,537 | 0 | -21,537 | 0 | 0 | |||
| North Yorkshire Council | 0 | 33,120 | -33,096 | -24 | 0 | |||
| Priority 23/24 - Contact a family | 0 | 3,500 | -3,500 | 0 | 0 | |||
| PINS Project | 0 | 14,333 | -14,333 | 0 | 0 | |||
| Designated funds | ||||||||
| Reserves policy | 20,682 | 0 | 0 | 7,206 | 27,888 | |||
| Unrestricted funds | ||||||||
| General funds | 24,790 | 3,000 | -3,000 | -7,182 | 17,607 | |||
| 67,008 | 71,453 | -92,967 | 0 | 45,495 |
Page 7
PARENT CARER VOICE NORTH YORKSHIRE Notes to the financial statements for the year ended 31[st] March 2025
5 Movement of funds
*Designated funds
These funds have been set aside by the Trustees to ring fence the funds required in line with the reserves policy.
*Restricted funds
Contact DforE - 24/25 - The grant is used to strengthen parent carer forums, so that parent carers can participate in the strategic planning and decision-making around services for children and young people aged 0 – 25 with SEND in their area.
North Yorkshire Council - EBSA Project - Parent Carer Voice North Yorkshire has been commissioned by North Yorkshire Council and Humber and North Yorkshire ICB to develop guidance for schools on what was formerly known as ‘Emotion Based School Avoidance’ (EBSA) and we propose becomes known as Barriers to School Engagement and/or Attendance (BtSEA)
North Yorkshire Council - 24/25 - Support service parent participation, engagement and coproduction. Representing the voice of families with children and young people with SEND in North Yorkshire across education, health and social care.
PINS - Regularly attend and engage as an active member of the Humber and North Yorkshire PINS project group. Providing regular contact, training and support to parents and carers, measuring and ensuring effectiveness.
Contact DforE (Priority 23/24) - Produce short 'parent carer view' films on areas of SEND which can be misrepresented in schools such as; PDA, neuro-diversity, EBSA/BtSEA and school rules/policies. The emphasis on getting the voices of parent carers heard and ultimately encouraging schools to make changes that will benefit children with EBSA/BtSEA needs and the whole family and reduce parent carer blame.
Page 8
Accountancy Solutions
PARENT CARER VOICE NORTH YORKSHIRE
Financial statements for the for the year ended 31st March 2025
Charity number: 1201947
Charitable Incorporated Organisation Registered England and Wales
[Call: 07926 450 250 ] Email: info@hslaccountancysolutions.co.uk www.hslaccountancysolutions.co.uk
PARENT CARER VOICE NORTH YORKSHIRE Contents of the financial statements for the year ended 31st March 2025
| PARENT CARER VOICE NORTH YORKSHIRE Contents of the financial statements for the year ended 31st March 2025 |
PARENT CARER VOICE NORTH YORKSHIRE Contents of the financial statements for the year ended 31st March 2025 |
|---|---|
| _________________ | |
| Page | |
| Administrative Details | 1 |
| Trustees Report | 2 - 7 |
| Independent Examiners Report | 8 |
| Receipts and Payments Account | 9 |
| Statement of Assets and Liabilities | 10 |
| Notes to the accounts | 11 |
PARENT CARER VOICE NORTH YORKSHIRE Administrative details for the year ended 31st March 2025
Registered Charity number
Registered Charity number 1201947 Date of registration 14[th] February 2023 Trustees and Management Committee Sandra Kathleen Bell James Edward Koppert Emma Elizabeth Locker
Administrative address
Bankers
Independent Examiner
PCV North Yorks PO Box 116 MALTON YO17 1DS Lloyds Bank Plc P O Box 1000 BX1 1LT Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 4-6 Thorne Road Doncaster DN1 2HS
Page 1
PARENT CARER VOICE NORTH YORKSHIRE The trustees present their annual report for the year ended 31st March 2025
_____________
Governing document
The organisation is operated under the rules of its constitution which was adopted 20[th] October 2025.
Organisational structure and management
The organisation operates as a Charitable Incorporated Organisation (CIO), registered on 14th February 2023 with the Charity Commission. The organisation is governed by the Trustees, who determine strategic direction and policy. The day to day operation is carried out by employees
.
Appointment of trustees
The Trustees are appointed under the rules of the constitution. There must be a minimum of three and a maximum of nine Trustees. The current Trustees were appointed at the inauguration meeting.
Risk Management
The trustees have a duty to identify and review the risks to which the Charity is exposed to and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Objectives and activities
To relieve the needs of parents and carers of children and young people with disabilities and/or special educational needs in North Yorkshire and the surrounding area, providing information, signposting and co-production with the Local Authority, Integrated Care Boards and support services.
Main activities and Public benefit
In planning the activities during the year the Trustees have considered the Charity Commissions Guidance on public benefit. The Trustees have ensured that the organisation has worked to forward it's aims and objectives.
Activities and achievements
Please see attached annual report for information regarding activities and achievements.
Plans for the future
As a forum, throughout 2025 and 2026 we are looking to increase the support we offer parents and carers through our work with our community of carers groups, extending training and information sessions across the whole county to increase the variety in specialism of training and information available to incorporate information on more disability specific needs e.g. dyslexia, dyscalculia, SWANs, ARFID/eating disorders, etc. etc.. In addition to this we are seeking ways to reach the isolated areas of North Yorkshire through the SENDCo network and local hubs. Our two new PPOs who are due to join us at the end of June will significantly increase our impact in the Selby and Craven districts but we are mindful that there are other areas within North Yorkshire isolated through rurality and economic disadvantage which we need to support and hear the parents voices of. In order to widen professionals' knowledge of our services, we are introducing ourselves to the seven local MPs through email and in-person meeting requests in addition to all GP surgeries and Healthcare establishments. Increasing our engagement with parents, carers and professionals over the coming year will strengthen our successfully burgeoning relationship with North Yorkshire Council, Humber and North Yorkshire ICB and Bradford District and Craven ICB and ensure our members' voices are heard and accounted for at Strategic Level.
Reserves policy
The trustees have set a level equivalent to three months of full operating costs for the organisation as a desired level of reserve. This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure. It also provides a cash flow for grants and contracts that are paid in arrears.
At the year end 2025, predicted designated minimum reserves amounted to £27,887.90. These funds have been set aside in the Designated Funds in the accounts.
The policy is reviewed by Trustees on an annual basis..
Page 2
PARENT CARER VOICE NORTH YORKSHIRE The trustees present their annual report for the year ended 31st March 2025
Statement of trustees' responsibilities
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP; where applicable
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees declare that they have approved the above report. Signed on behalf of the trustees
Page 3
Independent examiners report to the trustees of PARENT CARER VOICE NORTH YORKSHIRE for the year ended 31st March 2025
I report on the accounts of the charity for the year ended 31st March 2025 which are set out on pages 5 to 8.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 4-6 Thorne Road Doncaster DN1 2HS
Date: 30/10/2025
Page 4
PARENT CARER VOICE NORTH YORKSHIRE Receipts and Payments Account for the year ended 31st March 2025
| Receipts Grants and donations Other income Total receipts Payments Advertising/Promotional Conference 22-23 Conference 23-24 Define Fine CIC Consultancy Infrastructure Meetings Meetings - Parent Carers Parent View Videos Payroll Expenses PCV Library Resources - Books Sensory resource Steering Group Expenses Training Trustee Expenses Total payments Net payments/receipts Transfers between funds Balance brought forward at 1st April 2024 Balance carried forward at 31st March 2025 |
General Designated Restricted Total Total Fund Funds Fund 2025 2024 £ £ £ £ 3,000 0 64,953 67,953 85,147 0 0 3,500 3,500 0 |
|---|---|
| 3,000 0 68,453 71,453 85,147 |
|
| 0 0 2,829 2,829 544 0 0 0 0 2,167 0 0 2,743 2,743 5,295 0 0 0 0 450 3,000 0 26,810 29,810 0 0 0 4,174 4,174 3,925 0 0 1,993 1,993 1,541 0 0 3,569 3,569 1,169 0 0 0 0 8,920 0 0 41,737 41,737 27,373 0 0 0 0 94 0 0 1,811 1,811 0 0 0 3,368 3,368 0 0 0 0 0 57 0 0 0 0 35 0 0 933 933 1,993 0 |
|
| 3,000 0 89,967 92,967 53,562 |
|
| 0 0 -21,513 -21,513 31,585 -7,182 7,206 -24 0 0 24,790 20,682 21,537 67,008 35,423 |
|
| 17,607 27,888 0 45,495 67,008 |
Page 5
PARENT CARER VOICE NORTH YORKSHIRE Statement of Assets and Liabilities for the year ended 31st March 2025
| Monetary assets Cash at the bank Represented by General funds Reserves Policy NYC - 24/25 Creditors Accountancy fees |
General Designated Restricted Total Total Funds Funds Funds 2025 2024 £ £ £ £ £ 17,607 27,888 0 45,495 67,008 |
|---|---|
| 17,607 0 0 17,607 24,790 0 27,888 0 27,888 20,682 0 0 0 0 21,537 |
|
| 17,607 27,888 0 45,495 67,008 450 0 0 450 450 |
|
| 450 0 0 450 450 |
The financial statements on pages 5 and 6 were approved by the Trustees and signed on their behalf by:
Page 6
PARENT CARER VOICE NORTH YORKSHIRE Notes to the financial statements for the year ended 31[st] March 2025
1 Accounting policies
1.1 Basis of preparation
These financial statements have been prepared under the historical cost basis and in accordance with the Charities Act 2011 and related Regulations. As the charity's level of income is below £250,000 the management Trustees have opted for the accounts to be prepared in a receipts and payment basis. This is in accordance with the Charity Commission guidelines for small charities and is seen as more appropriate for this project.
1.2 Fund Accounting
Incoming resources that may be applied for the charities general purposes are treated as unrestricted incoming resources and are credited to the unrestricted fund. Where a donation or grant is required to be used for a specific purpose, the amount concerned is treated as restricted income and is credited to the appropriate restricted fund.
2 Tangible fixed assets
There are no fixed assets during the period of these accounts.
3 Trustees remuneration, benefits and expenses
There were no trustees' remuneration in the period of these accounts.
4 Grants
5
| Grants | ||||||||
|---|---|---|---|---|---|---|---|---|
| General | Restricted | Total |
Total | |||||
| Fund | Fund |
2025 |
2024 | |||||
| £ | £ | £ | £ | |||||
| Contact DforE | 0 | 17,500 |
17,500 |
17,490 | ||||
| North Yorkshire Council - EBSA | Project | 0 | 0 | 0 | 21,537 | |||
| North Yorkshire Council | 0 | 33,120 |
33,120 |
33,120 | ||||
| NHS Humber and North Yorkshire ICB | 3,000 | 0 | 3,000 |
3,000 | ||||
| PINS Project | 0 | 14,333 |
14,333 |
0 | ||||
| Priority 23/24 - Contact a family | 0 | 3,500 |
3,500 |
10,000 | ||||
| Total 2025 | 3,000 | 68,453 |
68,453 |
85,147 | ||||
| Total 2024 | 3,000 | 82,147 |
85,147 |
|||||
| Movement of funds | ||||||||
| Balance at | Incoming | Expended |
Balance at | |||||
| 01/04/2024 | Resources | Resources | Transfers | 31/03/2025 | ||||
| Restricted funds* | £ | £ | £ | £ | £ | |||
| Contact DforE | 0 | 17,500 | -17,500 | 0 | 0 | |||
| North Yorkshire Council - EBSA Project |
21,537 | 0 | -21,537 | 0 | 0 | |||
| North Yorkshire Council | 0 | 33,120 | -33,096 | -24 | 0 | |||
| Priority 23/24 - Contact a family | 0 | 3,500 | -3,500 | 0 | 0 | |||
| PINS Project | 0 | 14,333 | -14,333 | 0 | 0 | |||
| Designated funds | ||||||||
| Reserves policy | 20,682 | 0 | 0 | 7,206 | 27,888 | |||
| Unrestricted funds | ||||||||
| General funds | 24,790 | 3,000 | -3,000 | -7,182 | 17,607 | |||
| 67,008 | 71,453 | -92,967 | 0 | 45,495 |
Page 7
PARENT CARER VOICE NORTH YORKSHIRE Notes to the financial statements for the year ended 31[st] March 2025
5 Movement of funds
*Designated funds
These funds have been set aside by the Trustees to ring fence the funds required in line with the reserves policy.
*Restricted funds
Contact DforE - 24/25 - The grant is used to strengthen parent carer forums, so that parent carers can participate in the strategic planning and decision-making around services for children and young people aged 0 – 25 with SEND in their area.
North Yorkshire Council - EBSA Project - Parent Carer Voice North Yorkshire has been commissioned by North Yorkshire Council and Humber and North Yorkshire ICB to develop guidance for schools on what was formerly known as ‘Emotion Based School Avoidance’ (EBSA) and we propose becomes known as Barriers to School Engagement and/or Attendance (BtSEA)
North Yorkshire Council - 24/25 - Support service parent participation, engagement and coproduction. Representing the voice of families with children and young people with SEND in North Yorkshire across education, health and social care.
PINS - Regularly attend and engage as an active member of the Humber and North Yorkshire PINS project group. Providing regular contact, training and support to parents and carers, measuring and ensuring effectiveness.
Contact DforE (Priority 23/24) - Produce short 'parent carer view' films on areas of SEND which can be misrepresented in schools such as; PDA, neuro-diversity, EBSA/BtSEA and school rules/policies. The emphasis on getting the voices of parent carers heard and ultimately encouraging schools to make changes that will benefit children with EBSA/BtSEA needs and the whole family and reduce parent carer blame.
Page 8