Financial Statements for the Trustees of Todmorden Food Drop In Year Ending 31st May 2024 Charity Number 1201934
Todmorden Food Drop In Charfty No 1201934 Contents of Financial Statements for the Year Ended 31 May 2024 Page Contents Report of the Trustees Independent Examination Statement of Financial Activities Balance Sheet 10 Statement of Cash Flows 11 Notes to the Accounts 12-13
TODMORDEN FOOD DROP IN Trustees, Report for the year ending 31 May 2024 Reference and administrativ• delalls of the charity, ils truste•s and advisors The trustees during the financial year and up lo and including the date the retKJrt was approved were.. Narne Position Dates Janet Garner Neil Haworth Judith Clayton Hannah Badrick Lowis Charfe Elsa Fairbanks Margarela Holmstedl John Kemp Sue Knowles Sarah Sayer June Turner Chair Treasurer Secretary 3118122 10 3018125 3118122 to 3018126 3118122 10 3018124 2215123 to 2115126 1313123 10 1213126 1313123 to 1213126 1313123 to 1213126 1313123 to 1213126 1313123 to 1213126 1313123 to 1213126 1313123 to 1213126 Charity Number 1201934 R•gi•t•r•d in England and Wales Registered and Principal address 8ank•rs Todmorden Leaming Centre and Communty Hub Burnley Rd, Todmorden OL14 7BX Wirgin Money 25 Manchester Road Bumley BB11 1HX Independent Examiner Wendy Gledhill Gledhill Accountancy 26 Halifax Rd, Todmorden OL14 5QD Structure J governance, and management The charity is a Charitable Incorporated Organisats'on (CIO) foundation. fOrnd on 13 February 2023 and governed by a Constitutn. Method of recruitment and appointment of Trustees The trustees of the charity are appointed by the members at a properly convened meeting of the trustees.
TODMORDEN FOOD DROP IN Trustees, Report (continued) for the year ending 31 May 2024 Objectives and activities The charity's objects For the public benefit, the preventson or relief of poverty or financial hardship within Todmorden and surrounding areas, primarity through the provision of food, essential items. and through the provision of signposting to support agencies and charities. The charity's main actlvities Todmorden Food Drop In is a foolbank. which runs weekly sessions for the prevention or relief of poverty or financial hardship within Todmorden and sounding areas. This is carried out primarity through the provision of food. essential items and signposting to other support agencies and charities. Public benefit statement In setting our objectives and planning our activitS the Trustees have given full consideralion lo the Charity Commission's general guidance on public benefit and in particular alleviating the effects of food povety in our area. Achievements and Perforniance Food parcels giv•n out and statlstlcal data During the year ending 31 May 2024 8064 parcels were given out, which provided food for a totsl of 12360 adults and 20424 children. The total number of service users registered as at the end of May was 364. ofwhom a small number attended each week, a greater number every 2 or 3 weeks, some very occasionally and many only once. The ages of service users varied from 16 to over 80, Ihe large majority being between 30 and 60. Service users, housing situation was mainly Council, Housing Association or prtvately rented properties. with a significant minority owning their own propety, and the remainder in hostels, refugee sponsors, homes, friends or family's homes. There were 3 rough sleepefs. The Tnaiorty were unemployed for a wide range of aSonS. including ill-health and retirement. but around 16°/0 were in some type of employment. 18Vo reported a disability. Café provision Our café is in many ways the hub of the f1bank.lI is where people sit together and wait for their food parls. In all of the surveys carried out with service users it has scored very highty in satisfaction scores. 11 s often the only time some of our people meet with and talk wth others. Run by a special team of4 volunteers each Saturday, all of the food and drink is free. We offer hol drinks and juice, ham and cheese sandwiches. quiche arKI cakes and biscuils. In the winter we do hot d¢yJs. With our increasingly high numbers it remains a challenge. We were very grateful to receive a Lottery grant of £20,000 over 2 years which will meet the costs of this. Bedding and other provisions We have aayS tried lo provide the people who come to us with extra essential items Whe possible. This includes emergency bedding, clothing and other household items.•Wilh the cost-of-living crisis, demand for warm bedding and
clothing subslantially increased which put pressure on our volunteers and our finances. We had a very good response to a public appeal for bedding and clothing and subsequently only needed to spend £4000 of our own funds to meet demand. We ran our Winler Supplies project as usual between October and February and a crowdfunding appeal raised £1900. Other donations meant that we had enough money io buy what was needed. During the winter we fulfilled 126 requests for bedding, many of which were for large families and most of which were from new service users. For the rest of the year. we have continued to deal wilh requests on a weekly basis as they've come In. We are grateful to all those who donated - both nancially and with bedding and clothing. Toiletries and other additional items The food drop-ln prOVeS a range of toiletries incI11ng soap. hair products, dental hygiene products and deodorants. People can chwse up to three of these items after they have chosen Iheir allocated amount from the food list. If someone needs more, for any particular reason, we will always try lo acComm(late them. The range includes men's shaving gel, women s sanitary items and inconb"nence wear. We also provide nappies from size 1 to 6, laundry pods for up lo four wash loads and toilet rolls Christmas parcels Chnstmas can be challenging and a ts.me of increased financial pressure, particularly for families. To support our community and spread some 'Christmas cheerf the Food Drop-in offers an additional bag of Christmas foods to each caller on the last Saturday before Christmas. The bags include a mixture of sweet and savoury foods such as Christmas cake, pudding, mince pies, biscuils. chocolates and ham. An appeal is made via Facebook and the press in the run up to Christmas, and many items are donated by local individuaLs, families, community and religious groups, schools and businesses. Other items are added to the drop-in's weekly orders. Another additional cost was incurred last year as a storage room was hired to store the bags in. Volunteers contribute additional time lo pack the packs. In 2023 the two weeks before Christmas were very busy with lotals of 200 and 199 individual orders. On 24 December 2023, 210 Chnstmas bags were given to service users. Advlce services provision Todmorden Food Drop in rents space each Saturday for different advice agencies to come in and help and support the people who come to us. They are not part of the foodbank and are completely independent, but we provide the space. Each agency omes once a month. They are Disabilty Support Cakjerdale, Tod Support and Newground Together. We've recentty been Joined by Safespace - an offshoot of Healthy Minds. Disabili Su ort They have supported 180 people dunng this year. The bulk of their work has been around benefits {56), PIP applications1561. PIP appeals112). housing1281 and energy1181. New round To ether Newground Together have seen on average 6 people each Saturday session. From
December onwards the main focus of their work has been around energy vouchers and they gave out 63. Tod Su The work of Tod Support has massively increased since taking on the monthty advice session. From March - 2023 to April 2024 there were 71 people directly helped by Tod Support via the Drop In. The was also additional support given with school uniforms and other direct financial help. We are very grateful to all the volunteers and slaff from the advice agencies for Ihe work they do to support the Drop In. Donation points and community assistan The Food Drop In is very active. including on social media {Facebook and our websilel, telling our generous community whal we need in terms of food, money and at certain times of the year. cold weather items like wam coals. We have donation points for cash and food in a variety of Socations across our catchment area of Todmorden, Hebden Bndge and Ihe surrounding areas. This includes cash donation boxes in wholefcod shops and at a popular members cooperative and music venue which regularly encourages members and guesls to make donations al their events. We also hold a regular and well supported Christmas Street Collection at Todmorden's busy market and ad hoc collections at local events to which we are invited. We publicise regularfy collect from food donation points across our area including well supported ones in Hebden Bridge Coop. the local library and the lobby of the community college where we hokl our Saturday Food Drop In. We particularly welcome the support of T¢)Jmorden supermarket Morrison's through their pre-packed food parcel programme which enables customers to purchase bags of items matched to our specific needs, as part of their weekly shop. Regular donations are also received from faith and community groups across OLsr area as well as from schools, espeaally al harvest festival time and Christmas. Volunt•ers Since opening in 2013 the Food Drop in has maintained a team of over 70 volunteers. In the period ofthis annual report. we had 75. They are drawn from a range of different backgrounds- retired at)d in work. We have roles for people of all abilities. We've been very fortunate to have a solid team of volunteers, with little turn over, although new recruits are always welcome - particularly younger people. We have no paid staff. and the volunteers undertake a range of different roles. The main thrust of the volunteer work is on a Saturday. when we need 25 people for the service to function fully. These jobs are in reCeptn and administration, regislralion of new service users, a team of runners and packers and running our café. On Fridays we need 9 volunteers lo prepare the food storage unit and café for the following day when we open. Midweek sees volunteers driving lo collect food and other purchases from a range of drfferent places. In addilion, we have the trustees who have a range of more managerial functKJns induding volunteer coordination. fundraising, administration. financbal managemenl elc. We re very proud of all our volunteers.
Financial review and reserves policy Income streams 1. Cash Donations £8,964 2. Individual Donations £28,414 3. Donations from organisations £6,036 4. Grants £112,136 5. Local Giving £56,734 6. Gift Aid £15.778 Expenditure on fcKJd, rent and insurance and other items 1.Food £172,586 2.Rent £11,951 3, Insuran £786 4. Packaging £1362 Reserves policy 6 months expenditure
TODMORDEN FOOD DROP IN Charity Reg No 1201934 I reportto the trustees ofTodmorden Food Drop In on my examination of their accounts for the year ended 31" May 2024. The Trustees have requested that an independent examination be carried out for the year ending 31st May 2024. Responsibilities of Trustees and Examiner Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'l. The trustees consider that an audit is not required for this year as their income is below I million and that an independent examination is appropriate. I report in respect of my examination of the organisation's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 1451511bl of the Act. Basis of Examination My examination included the review of the accounting records kept by the organisation and a comparison of accounts with those records. It also took consideration of any unusual items in the accounts of which there were none. The procedures carried out do not provide all the evidence required for the purposes of an audit and therefore no opinion is given on the 'true and fair view,, this is not a matter for the independent examination. Independent Examiner's Statement The general bookkeeping is carried out by the treasurer. Neil Howarth, using QuickBooks online accountin8 software. The bookkeeping is of a high standard, bank and control account5 are reconciled regularly, and financial procedures are followed at all times. The board have welcomed financial controls and agreed that all financial procedures are in line with those required by a registered charity to ensure the correct recording of financial infor mation and protect the organisation and trustees going foThvard. The organisation does not have a reserves policy but will be reviewing this during the year ending 31" May 2024. The organisation currently holds reserves that would fund its overheads and governance costs for 6.4 months. I can confirm that, in the case of my examination. no material matters have come to my attention that would give me cause to believe that accounting records were not kept in respect of the or8anisation as required by sertion 130 of the Act-. or the accounts do not accord with those records.
I have no other concems and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understandin8 of the accounts to be reached. Signed nf4 AaJLi/ Wendy Gledhill
TODMORDEN FOOD DROP IN (Reg Charity Number 1201934 Statement of Financial Activities for the p•riod 16th February 2023 to 31st May 2024 Restricted Unrestricted Funds Funds Incoming Resources Total Funds Notes 3110512024 3110512024 3110512024 From Generated Funds.. Income from Donations and Legacies Income from Grants Investment Income From Charilable Activities: 191074 70,076 447 191.074 112,137 447 42,061 Totsl Incoming Resources 42,061 261.597 303.658 Resources Expended: Charitable A1vilieS Donations Governan Costs 26,061 168.272 194,333 3,980 3.980 Total Resources Expended Net Income before Transfers Transfers between funds Net movement of Funds 26,061 172.252 198,313 16,000 89,345 105,345 16.000 89,345 105,345 RECONCILIATION OF FUNDS Total Funds Brought Forward Total Funds carried Forward 16,000 89.345 105,345
3110512024 Income Interest and investment income 303,211 447 Gross Income for the year 303.658 Expenditure interest payable 198,061 Depreciation and charges for impairment of fixed assets Total expenditure for the year 198,061 Net incomelexpenditure for the year 105,597
TODMORDEN FOOD DROP IN (Reg Charity Number 1201934} Balance Sheet as at 31st May 2024 3110512024 Fixed Assets Tangible Assets Notes Current Assets Stocks Debtors Cash al Bank 10 2,000 104.797 Creditors Amounts due within one year Net Current Assets 12 -1.200 105,597 Creditors Amounts due after one year 12 Totsl Net Assets 105.597 Funds Unrestricted Funds Restricted Funds Total Funds 89.345 16,000 105,345 Opening Balance Funds Funds Generated in Year 105,597 Totsl Net Assets 105.597 These accounts have been prepared in accordance wrth special provisions of Part 15 of the Companies Act 2006 relating lo small companies. For the year ended 31 st May 2024 the company was entrtled to exempts'on from audlt under section 477 of the companies act 2006 rdaling to small companies. The members have not required the company to obtain an audit in accordance section 476 of ihe Companies The directors acknowledge their responsibilities for complying with the requirements of the CoMpanS Ad 2006 wtth respect to accounting records and the preparts'on of accounts. Approved by the board on ia SeE¥ether 2 4- And signed on its behalf by..
TODMORDEN FOOD DROP IN (Reg Charity Number 12019341 tatement ol Gasn piows ror tne year enaing iist IAay 2u24 311512024 Cash flows from opeyating activities Net incomel{expenditure} per Statement of Finanual Activit Adjustments for.. Depreciation of Plant and Machinery IncreaselDecrease in Stock Increase in trade and other receivables Decrease in trade and other payables Net Cash provided by operating activities 105,597 -2,000 1,200 104.797 Cash flows from investing activities Payments for propety, plant and equipment Dividends, interest and rents from investments Net cash from investing activities Cash flows from financing activities Repayment of borrowings Net cash used in financing activities Net decrease in cash and cash equivalents Cash and Cash equivalents at the beginning of the year Cash and Cash equivalents at the end of the year 104,797 104.797 Components of cash and cash equivalents Cash and bank balances 104.797
TODMORDEN FOOD DROP IN {R•g Charity Number 12019341 Notes to the financial Statem•nts for the Year Ended 31 May 2024 Note 1 Accounting Policies The financial statments have been prepared under historical cost convention In accordance with Financial Reporting Standards for Samller Entrties. and the Chanties Act 2006 abd Statement of Recommended Practice Accounting and Reporting by Charities 2005. Accounting Conventions 3110512024 2. Voluntsry Income Donations Donations - P Charity Registrations Brelms Trust Grant Wind Farm Grant George Martin Trust Calder Kindness Grant VCS Support Fund Grant Cost of Living Fund Grant CFFC General Flow Through Grant Award Nattional Lottery Awards for All Grant Costs Grant Todmorden Town Coun1 Grant 117,928 73.146 6,000 9,996 2.000 4,000 10.000 13.000 1.000 1,066 18.712 34,363 12.000 303,211 3. Investment Income Bank Interest 447 4. Incoming Resources from Charitable Activities 5. Resources Expended - Charitable Activities Food and General Supplies for Dislribution Fresh Food Kitchenlcafé Supplies Packaging 172,405 19,960 605 1,363 194,333
TODMORDEN FOOD DROP IN (Reg Charity Number 12019341 Notes to the financial Statements for the Year Ended 31 PAay 2024 3110512024 6. Resources Expended - Donations Charitable Donation 7. Resources Expended - Govemance Costs Volunteer Training and Welfare Marketing and Advertising Insurance Office and General Administration Accountancy Cosls 144 617 787 1,232 1,200 3,980 8. TANGIBLE FIXED ASSETS Land & Buildings Plant & hlachinery COST 3110512024 9. Stocks Finished Goods 10. Debtors Trade debtors 2000 11. Cash at Bank Cash at Bank 104797 12. Creditors 13. Ultimate Controlling Party The Charity 15 under the control of the board of Trustees