REPORT TO CHARITIES COMMISSION ON BEHALF OF BANNERS GATE COMMUNITY ASSOCIATION/BANNERS GATE COMMUNITY HALL
REGISTERED CHARITY NUMBER : 120924
This is the second year of the Association performing as a Registered Charity and it has been a successful and enjoyable one. Policies and procedures were scrutinised at a special meeting and updated as required. The Hall is now hosting a defibrillator and our Health and Safety Officer has undertaken to test this on a weekly basis. Trustees are satisfied that we have fulfilled all obligations required for the professional management of the Community Hall. Three meetings have been held this year with the Health and Safety Officer from Birmingham City Council who, again, congratulated all Trustees on the professionalism of their policies and the hard work that they put in to ensure that the Hall is maintained in the exemplary manner that it has always enjoyed.
The Hall is managed by a committee of five Trustees, the Chair, the Treasurer, the Health & Safety Officer, the Hall User Representative and the Events Co-Ordinator. It also uses the services of an associate member who acts as the Hall Bookings Officer. All Trustees are volunteers who give their time free of charge. They ensure that the Hall is maintained to the highest of standards with a scrupulous cleaning regime necessary when the Hall has such diverse bookings as Guide Dog Puppy Training and Baby Yoga. The Trustees meet regularly, with agendas and minutes, to share in depth updates and plan forward action. The Hall is regularly redecorated and refurbished when required. Because of extremely hard usage, the floor is regularly resurfaced and this procedure was undertaken again in both May and July this year. The Hall is fitted with all necessary alarms and locks to ensure the safety of its users.
The Annual General Meeting of the Association was held on 20[th] August at the Community Hall. The Chair opened the meeting by thanking all of the Trustees for their hard work and commitment to the Hall during the past year. The Hall has been running at almost full capacity with new classes starting regularly. Activities held at the Hall include British Sign Language (7 sessions weekly), Yoga, Dance, Guide Dog Puppies, Craft classes and classes for both children and adults. Banners Gate Forum hold their regular meetings at the Hall which are open to all residents. A coffee morning is held for older residents each month. During local elections, the Hall is available for all political parties to hold drop in surgeries.
The finances of the Hall are healthy. Regular funding is provided by our regular, weekly hirers and extra funds are provided by the Hall being available to the local population for children’s birthday parties. This entails the Trustees opening and closing the Hall for parties and ensuring that the Hall is clean and ready for the next users.
BANNERS GATE COM UNITY ASSOCIATION BALANCE SHEET as at 31st March 2025 2025 2024 CURRENT ASSETS Debtors and prepayrnents m B(Ivance Cash at bank and in hand 1.022 17.396 795 15,633 18,418 16,428 CURRENT LIABILITIES Creditors and accruats 19821 15661 17,436 15,862 NET CURRENT ASSETS 17,436 15,862 REPRESENTED BY.. General Fund - balanc8 brought forward Surus for the y8ar 15,882 1,574 14.154 1,708 17,436 15,862 I have prepared thesè acctsunts from th8 books. rg¢ords and inf0miatl given to me 8nd confim that they are in accordance iherewilh. 4 Paar Tr88 Way Drakes Broughton Pershora WRIO 2FX 23 July 2025 Philip Poyngc These accounts were approvod as the Annual General Megting on ............................................................ Chaimiarb Secretary
BANNERS GATE COMMUN ASSOCIATION INCOME AND EXPENDITURE ACCOUNT for the ye8r ended 3151 March 2025 2025 2024 INCOME Room hire etc. Privatè parties D(x)*ons 11.684 2.238 10.543 537 500 13,922 11,580 EXPENOITURE Rent, rates and insurance Maintanance Utiliti'es. heat, light 8nd water SubsuiptK)ns and licences Suwjlies and sundries Cleaner, caretaker B8nk charges Profèssional fa8s Bannfjrs Gate Community Assw"alion Events 1,Cé7 4,950 1,758 997 338 2,459 229 2.434 693 1,800 122 925 1.100 550 12,348 9.872 SURPLUS FOR THE YEAR 1.574 1.708