REPORT TO CHARITIES COMMISSION ON BEHALF OF BANNERS GATE COMMUNITY ASSOCIATION/BANNERS GATE COMMUNITY HALL
This is the first year that the Association has performed as a Registered Charity and it has been a successful one. All policies and procedures were updated, including the constitution, and were presented to the landlords of the Community Hall, Birmingham City Council. They were satisfied that they fulfilled all obligations required for the safe and professional management of a Community Hall. Several meetings were held with the Health and Safety Officer of Birmingham City Council who congratulated all Trustees on the professionalism of their policies and the hard work required to ensure that the Hall was maintained in the exemplary manner that it currently enjoyed.
The Hall is managed by a committee of five Trustees, the Chair, the Treasurer, the Health and Safety Officer, the Hall User Representative and the Events Coordinator. It also uses the service of an associate member who acts as the Hall Bookings Officer. All Trustees are volunteers and give their time and effort free of charge. They ensure that the Hall is maintained to the highest of standards and meet regularly, with agendas and minutes, to give in depth updates and plan forward action. It uses the service of a cleaner twice a week regularly and more frequently if needed. The Hall has recently been totally redecorated and ballet rails fitted at the request of a Hall user. Because of hard usage, the floor is regularly resurfaced and this procedure was undertaken again in August. Having an awareness of the need to ensure user safety, inside locks have recently been attached to the entrance hall and a bell fitted on the outside. In this way, users can feel confident in the security of their sessions and their clients.
The Annual General Meeting of the Association was held on 11 July when the Chair opened the Meeting by thanking all Trustees for their hard work and commitment to the residents of Sutton Coldfield. The Chair stated that the Association had also hosted a street party for residents which had been well received and had enjoyed such good weather that tables and chairs had been erected, picnic style, on the lawns outside the Hall. The annual St. George’s Day quiz was as successful as ever and the Hall was filled to capacity with keen quizzers. The Hall has been running at excellent capacity with a wide range of activities offered ranging from line dancing, British Sign Language, Yoga, Dance Classes for children and adults, Guide Dog Puppies, Tutoring sessions including Home Schooling activities, and a variety of crafting sessions. Banners Gate Forum holds their regular committee meetings at the Hall which are open to all residents. During the election, the Hall was available for drop in surgeries for all political parties.
The finances of the Hall are healthy. This is due, in no small part, to the hard work undertaken to open and close and clean the Hall for birthday parties for the children of local residents on weekends. Future bookings and repeat bookings are very healthy and finances from these activities are used to refurbish and replace on a constant basis.
## **BANNERS GATE COMMUNITY ASSOCIATION**
## **INCOME AND EXPENDITURE ACCOUNT**
for the year ended 31st March 2024
|**INCOME**
Room hire etc.
Private parties
Donations
**EXPENDITURE**
Rent, rates and insurance
Maintenance
Utilities, heat, light and water
Subscriptions and licences
Supplies and sundries
Cleaner, caretaker
Bank charges
Professional fees
Banners Gate Community Association Events
**SURPLUS FOR THE YEAR**|**£**
**£**
10,543
537
500
11,580
644
2,434
1,954
693
200
1,800
122
925
1,100
9,872
1,708
**2024**|**£**
**£**
12,788
217
-
13,005
634
1,491
1,868
178
397
2,427
86
1,775
-
8,856
4,149
**2023**|
|---|---|---|
## **BANNERS GATE COMMUNITY ASSOCIATION**
## **BALANCE SHEET**
as at 31st March 2024
|**CURRENT ASSETS**
Debtors and prepayments in advance
Cash at bank and in hand
**CURRENT LIABILITIES**
Creditors and accruals
**NET CURRENT ASSETS**
**REPRESENTED BY:**
General Fund - balance brought forward
Surplus for the year|**£**
**£**
795
15,633
16,428
(566)
15,862
15,862
14,154
1,708
15,862
**2024**|**£**
**£**
3,880
10,406
14,286
(132)
14,154
14,154
10,005
4,149
14,154
**2023**|
|---|---|---|
I have prepared these accounts from the books, records and information given to me and confirm that they are in accordance therewith.
4 Pear Tree Way Drakes Broughton Pershore WR10 2FX ................................................... 22 May 2024 Philip Poyner These accounts were approved as the Annual General Meeting on ............................................................ ........................................................ Chairman .................................................................. Secretary