Charity Registration No. 1201907 CIO No. CE031376
BALLIOL COLLEGE EDUCATIONAL TRUST TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 JULY 2024
Wenn Townsend
Chartered Accountants
Oxford
BALLIOL COLLEGE EDUCATIONAL TRUST
Contents
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Page
Charity information 2
Trustees' report 3 to 5
Independent auditors’ report 6 to 8
Statement of financial activities 9
Balance sheet 10
Statement of cash flows 11
Notes to the financial statements 12 to 16
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BALLIOL COLLEGE EDUCATIONAL TRUST
Charity information
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Board of Trustees The membership of the board of trustees up to the date of
signing the financial statements was as follows:
V Wells (appointed 10 February 2023)
H Loughran (appointed 10 February 2023)
M Jones (appointed 10 February 2023)
C Hooley (appointed 10 February 2023)
J Lee (appointed 10 February 2023)
C Cartis (appointed 10 February 2023)
M Robinson (appointed 10 February 2023)
R Parry (appointed 10 February 2023)
G Johns (appointed 10 February 2023, retired 30 September 2024)
P King (appointed 10 February 2023, retired 9 September 2023)
M Burton (appointed 10 February 2023, retired 10 September 2023)
A Trotman (appointed 10 February 2023, retired 30 September 2024)
Auditors Wenn Townsend
30 St Giles
Oxford
OX1 3LE
Bankers Lloyds Bank plc
1 Legg St
Chelmsford
Essex
CM1 1JS
Investment advisors Charles Stanley
Ropemaker Place
25 Ropemaker Street
London
EC2Y 9LY
Registered charity 1201907
number
Address Balliol College
Broad Street
Oxford
OX1 3BJ
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BALLIOL COLLEGE EDUCATIONAL TRUST
Trustees' Annual Report
For the period ended 31 July 2024
The trustees present their report and the audited financial statements of the charity for the period from 10 February 2023 to 31 July 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities (FRS102) in preparing the annual report and financial statements of the charity.
Structure, governance and management
Governing document
Balliol College Educational Trust is a charitable incorpored organisation ("CIO") governed by its constitution dated 8 February 2023. It is registered as a charity with the Charity Commission.
Appointment of trustees
Trustee selection and appointment is governed by the CIO’s constitution. The minimum number of trustees is seven. One of those trustees is nominated by the Master and Fellows of Balliol College, and must be a Tutorial Fellow of the College. Other trustees are appointed by a resolution passed at a properly convened meeting of the trustees. The constitution requires that in selecting individuals for appointment, the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Trustee induction and training
New trustees are given documentation containing information on their legal obligations under charity law, a copy of the constitution and a copy of the latest trustees annual report and financial statements.
Key management personnel
The board of trustees are considered to be the key management personnel of the charity.
Objectives and activities
Objects
The charity's objects are:
(i) the relief or prevention of poverty or the relief of need because of financial hardship or other disadvantage, with specific regard to educational needs, by the provision of financial and nonfinancial assistance including making grants for providing or paying towards education and training to or for the benefit of the children of those educated at Balliol College, Oxford, including those children to whom such persons stand in loco parentis; and
(ii) to the extent that funds are available following expenditure on the objects above, to provide assistance with such charitable educational activities in support of undergraduate and graduate students of Balliol College, Oxford as the trustees shall deem fit.
Activities
The main activity undertaken is the making of financial grants to individual applicants.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Trustees' Annual Report (continued) For the period ended 31 July 2024
Statement on public benefit
When exercising any powers or duties to which the guidance is relevant, the trustees are aware of and have regard to the guidance issued by the Charity Commission on public benefit.
Fundraising standards information
The charity does not carry out significant public fundraising activities.
Achievements and performance
In line with its objects and with regard to the public benefit, the charity has made grants to six individuals during the period of this report.
The aggregate amount granted across the six individuals was just under £22,000. Two grants were made to families of current students of Balliol College, Oxford, and two to families of undergraduate students at other universities who are the children of someone who studied at Balliol College, Oxford. The grants were made to support educational needs, which has enabled the students to continue their education and will mean they are able to contribute to society more fully on graduating.
Financial review
Review of the charity's financial position
The charity remains in a robust financial position at the period end. The total assets were £1.18m in either cash or liquid securities or fund holdings. This allows the charity to remain in operation for the foreseeable future. The charity had no liabilities at the period end.
Reserves policy
The significant majority of the reserves are held in the charity’s investment account with Charles Stanley. Smaller amounts are held in the charity’s bank account prior to grant payments and for operational flexibility.
The total unrestricted reserves at the period end were £1.18m. The trustees have reviewed the level of reserves held at the period end and consider this to be sufficient.
Investment policy
The investments are managed in accordance with the powers available to the trustees under the constitution. The charity aims to balance income generation with retention of capital in order to preserve the future of the charity.
Risk management
The major risk to which the charity is exposed is the impact of fluctuations in the investment markets on its managed investment portfolio. The trustees mitigate this risk by using appointed professional investment managers.
Plans for future periods
The trustees do not expect any significant changes in the activities of the charity in the coming year and intend to continue to make grants from available income and capital.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Trustees' Annual Report (continued)
For the period ended 31 July 2024
Key management personnel remuneration
The board of trustees are the key management personnel of the charity in charge of directing, controlling and operating the charity. All trustees give their time freely and no trustee remuneration was paid during the reporting period.
Trustees’ responsibilities in relation to the financial statements
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing these financial statements the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP 2019 (FRS102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed; and
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prepare the accounts on the going concern basis unless it is inappropriate to assume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity, and to enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the governing document. They are also responsible for safeguarding the charity’s assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by order of the board of trustees
V Wells M Jones
Trustee Trustee
Date: 30 May 2025
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BALLIOL COLLEGE EDUCATIONAL TRUST
Independent Auditors’ Report to the trustees of Balliol College Educational Trust
Opinion
We have audited the financial statements of Balliol College Educational Trust (the 'charity') for the period ended 31 July 2024 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
give a true and fair view of the state of the charity's affairs as at 31 July 2024, and of its incoming resources and application of resources, including its income and expenditure, for the period then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting
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Practice; and
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have been prepared in accordance with the requirements of the Charities Act 2011.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the Trustees Annual Report, other than the financial statements and our auditor’s report thereon. The Trustees are responsible for the other information contained within the Trustees Annual Report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Independent Auditors’ Report to the trustees of Balliol College Educational Trust (continued
Other information (continued)
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:
the information given in the financial statements is inconsistent in any material respect with the Trustees' Report; or
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the charity has not kept adequate accounting records; or
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the financial statements are not in agreement with the accounting records and returns; or
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we have not received all the information and explanations we require for our audit.
Responsibilities of trustees
As explained more fully in the trustees’ responsibilities statement set out on page 5, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
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Independent Auditors’ Report to the trustees of Balliol College Educational Trust (continued)
BALLIOL COLLEGE EDUCATIONAL TRUST
Responsibilities of Trustees (continued)
In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
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Enquiry of those charged with governance around actual and potential litigation and claims;
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Enquiry of those charged with governance in to identify any instances of non-compliance with laws and regulations;
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Reviewing minutes of meetings of those charged with governance;
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Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with applicable laws and regulations; and
• Performing audit work over the risk of management override of controls, including testing of journal entries and other adjustments for appropriateness, evaluating the business rationale of significant transactions outside the normal course of business and reviewing accounting estimates for bias.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.
Use of our report
This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Wenn Townsend, Statutory Auditor
Date: 30 May 2025
Wenn Townsend is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Statement of Financial Activities Including income and expenditure account For the period ended 31 July 2024
| Note Incoming Resources Income from: Donations and legacies 2 Investment income 3 Total income Resources expended Expenditure on: Raising funds 4 Charitable activities 5 Total expenditure Net income before investment gains Net gains on investments 8 Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Period from 10 February 2023 to 31 July 2024 Unrestricted Funds £ 1,076,413 32,652 1,109,065 1,868 22,591 24,459 1,084,606 97,646 1,182,252 - 1,182,252 |
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BALLIOL COLLEGE EDUCATIONAL TRUST
Balance Sheet
As at 31 July 2024
| Note Fixed assets Fixed asset investments 8 |
£ | £ 1,125,061 2024 |
|---|---|---|
| Current assets Cash at bank and in hand |
1,125,061 57,191 |
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| Current Liabilities Creditors - amounts falling due within one year |
57,191 - |
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| Net current assets | 57,191 | |
| Total assets less current liabilities | 1,182,252 | |
| Net assets | 1,182,252 | |
| Represented by: Funds of the charity Unrestricted general funds |
1,182,252 | |
| 1,182,252 |
These financial statements were approved by the board of trustees on 30 May 2025 and signed on its behalf by:
V Wells M Jones Trustee Trustee
The notes on pages 12 to 16 form part of these financial statements.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Statement of Cash Flows
For the period ended 31 July 2024
Reconciliation of operating result to net cash outflow from operating activities
| Surplus for the period Investment income recognised in the statement of financial activities Fair value gains on investments Investment portfolio transferred under deed of assignment Investment management fees Net cash inflow from operating activities Net inflow from operating activities Returns on investments and servicing of finance Investment income Investment management fees Purchase of investments Proceeds from sale of investments Increase in cash Reconciliation of net cash flow to movement in net debt Net cash as at 10 February 2023 Increase in cash Net cash as at 31 July 2024 |
Period from 10 February 2023 to 31 July 2024 £ 1,182,252 (32,652) (97,646) (934,072) 1,868 119,750 119,750 32,652 (1,868) (160,919) 67,576 57,191 0.000 - 57,191 57,191 |
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BALLIOL COLLEGE EDUCATIONAL TRUST
Notes to the accounts
For the period ended 31 July 2024
1. Accounting policies
a) Basis of preparation
Balliol College Educational Trust is a charitable incorporation organisation, incorporated in England and Wales. The Charity constitutes a public benefit entity as defined by FRS 102.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The significant accounting policies applied in the preparation of these financial statements are set out below.
b) Going Concern
The charity's accounts have been prepared on the going concern assumption. The charity provides grants and would be in a position to reduce the value of the grants awarded if necessary.
c) Income recognition
Income is recognised in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources, it is more likely than not that the charity will receive the resources and the monetary value can be measured with sufficient reliability.
d) Resources expended
Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity.
e) Investment gains and losses
Investment gains and losses include any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value as at the balance sheet date.
f) Irrecoverable VAT
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Notes to the accounts (continued)
For the period ended 31 July 2024
g) Taxation
Balliol College Educational Trust is a registered charity and is not liable to income tax or corporation tax on its gains as they fall within the various exemptions available to registered charities.
h) Investments
Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the period end.
i) Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity.
j) Creditors
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
k) Charity funds
The charity’s unrestricted funds may be spent for the furtherance of the charity’s objects at the discretion of the trustees.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Notes to the accounts (continued)
For the period ended 31 July 2024
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2. Donations Period from
10 February
2023 to 31
July 2024
£
Donations 2
Transfer from Balliol Society Educational Trust 1,076,411
1,076,413
All donations for the period were attributable to unrestricted funds.
3. Investment income Period from
10 February
2023 to 31
July 2024
£
Dividends 32,652
All investment income for the period was attributable to unrestricted funds.
0
4. Costs of raising funds Period from
10 February
2023 to 31
July 2024
£
Investment management fees 1,868
All costs of raising funds were attributable to unrestricted funds.
5. Cost of charitable activities - direct costs Period from
10 February
2023 to 31
July 2024
£
Grant making - grants made to individuals eligible under the charity's objectives 21,591
All direct costs for the period were attributable to unrestricted funds.
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BALLIOL COLLEGE EDUCATIONAL TRUST
Notes to the accounts (continued)
For the period ended 31 July 2024
5. Cost of charitable activities - support costs
| ost of charitable activities - support costs Admin support All support costs for the period were attributable to unrestricted funds. |
Period from 10 February 2023 to 31 July 2024 £ 1,000 |
|---|---|
6. Staff costs
The average monthly number of employees during the period was nil.
7. Trustees remuneration and expenses
The charity considers its key management personnel to comprise the board of trustees. Trustees neither received nor waived any remuneration during the period.
The trustees did not have any expenses reimbursed during the period.
| 8. Investments Carrying value at the beginning of the period Transfer from unincorporated Trust Additions to investments in the period Disposal of investments at carrying value Net gain on revaluation Carrying value at the end of the period Analysis of investments: Listed investments and bonds 9. Net Assets by Fund Fixed asset investments Cash at bank and in hand |
2024 £ - 934,072 160,919 (67,576) 97,646 1,125,061 1,125,061 Unrestricted funds 2024 £ 1,125,061 57,191 1,182,252 |
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BALLIOL COLLEGE EDUCATIONAL TRUST
Notes to the accounts (continued)
For the period ended 31 July 2024
10. Related party transactions
On 31 July 2023, the assets and liabilities of the Balliol Society Educational Trust, an unincorporated trust, were transferred to the Balliol College Educational Trust under a Transfer Deed. The assets and liabilities transferred were as follows:
| Investments transferred at value Cash balances held at bank and investment managers |
£ 934,072 142,339 1,076,411 |
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There have been no other transactions with related parties during the period.
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.
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