Mottram St Andrew Village Hall CIO
Report for Period 6th February 2023 to 31st December 2023
This was our first period as a Charitable Incorporated Organisation (CIO).
The hire income in the period as CIO was nearly £25,500. The bonfire profit was nearly £1950. The bingo came in with an excellent £362. Now that we are protected by our CIO status the insurance required has reduced and we had a rebate of £365. Due to the provision of the new heater we had to transfer some money from savings in the sum of £6288. There was £788 interest added to our savings.
As regards expenses we had advice from Thorneycroft Solicitors and Acre to facilitate our transition to CIO costing £700. As mentioned before the electricity was quite expensive but is due to reduce. There is a new company mowing the field at £50/month which has been very successful. Most items in the list of expenditure are straightforward. The maintenance of the grounds was mainly taken up by Gary Fletcher keeping the garden and John Howe emptying the septic tank plus sundry odds in there. Maintenance of the hall consists of work on the air-conditioning, general work on the electricals and provision of flyers for concerts. We have work done regularly on the playground costing £187 in this period.
As below there were several one-off exceptional works during the period
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Work associated with Electrical Installation Condition Report (EICR) costing £1993.
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Provision of new fire extinguishers which should be more economical at £1119.
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The old gas heater was irreparable, and a replacement installed at £7028.
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There was a leakage on the roof which was repaired at a cost of £740.
There are two outstanding debts which have been caused by the late provision of invoices by PPL PRS for Music Licences and Henshaws for Bin Collection.
Considering a degree of upheaval caused by our change in status and several exceptional items presenting during the period a profit of some £1500 for is very satisfactory.
| Mottram St Andrew Village Hall CIO | Mottram St Andrew Village Hall CIO | Note 1 Note 2 Note 3 Note 4 Note 5 Note 6 Note 7 |
|---|---|---|
| Income & Expenditure forperiod 6th February 2023 to 31st December 2023 | ||
| Income | ||
| Hire | 24,882.80 | |
| Bonfire | 3,938.00 | |
| Transfer from Savings | 6,288.00 | |
| Insurance Rebate | 365.98 | |
| Bingo | 362.00 | |
| Interest on Savings | 788.48 | |
| Total Income | 36,625.26 | |
| Expenditure | ||
| Advice from Thorneycroft Solicitors | 650.00 | |
| Advice from Acre | 50.00 | |
| Bin Collection | 608.52 | |
| Bonfire | 1,995.49 | |
| Cleaning | 4,592.02 | |
| Electrical Testing | 0.00 | |
| Electricity | 7,578.00 | |
| Field Mowing | 300.00 | |
| Gas | 979.85 | |
| Hire Refund | 492.00 | |
| Insurance | 1,840.54 | |
| Maintenance - Grounds | 2,530.50 | |
| Maintenance - Hall | 1,350.36 | |
| Mobile Phone | 66.00 | |
| Music Licences | 0.00 | |
| SanitaryDisposal | 621.79 | |
| Sundries | 66.50 | |
| Water | 223.19 | |
| Windows | 150.00 | |
| EICR Work | 1,993.00 | |
| Fire Extinguishers | 1,019.93 | |
| Heater | 7,028.00 | |
| Roof Repair | 740.00 | |
| Playground | 187.29 | |
| Subtotal Expenditure | 35,062.98 | |
| Excess Income over Expenditure | 1,562.28 | |
| ~~Savings~~ | ||
| ~~Savings~~ | ||
| Redwood Bank | ~~37.500.48~~ |
| Outstanding Credits | Outstanding Credits | |
|---|---|---|
| Hire | Social Club Cash | 605.50 |
| Outstanding Debts | ||
| Bin Collection | Henshaws | 585.00 |
| Cleaning | Cleaning | 385.00 |
| Garden Upkeep | Fletcher | 360.00 |
| Maintenance Hall | Wickes Light Bulbs | 18.00 |
| Mobile Phone | Giff Gaff | 6.00 |
| Music Licences | PPL PRS | 341.82 |
| Maintenance Grounds | |||
|---|---|---|---|
| Sundry | 28.50 | ||
| Garden Upkeep | 2,070.00 | ||
| Septic Tank | 432.00 | Note 9 | |
| Maintenance Hall | |||
| Sundry | 292.16 | ||
| Aircon | 760.20 | ||
| Electricals | 140.00 | ||
| Flyer Work | 158.00 | ||
| Note 1 | Advice from Thorneycroft Solicitors for CIO transfer | ||
| Note 2 | Transfer to CIO removed need for extra insurance | ||
| Note 3 | Music Licence Invoice had not beenpresented by year's end | ||
| Note 4 | 5yearlyElectrical Installation Report Condition and work to rectify | ||
| Note 5 | New fire extinguishers with reduced maintenance costs werepurchased | ||
| Note 6 | Thegas-fueled hall heater was replaced | ||
| Note 7 | There was a repair needed topart of a flat | area of the roof | |
| Note 8 | Bin Collection byHenshaws bills werepresented late due to staff sickness | ||
| Note 9 | The septic tank was emptied at start and end of thisperiod |