## **Trustees’ Annual Report for the period** **From** _**1[st] December 2022**_ **Period start date To** _**30[th] November 2023**_ **Period end date** ## **Charity name: KELSALL YOUTH GROUP** ## **Charity registration number: 1201833** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_For the public benefit, to advance in life_
_and help young people living in Kelsall and_
_surrounding rural areas by providing them_
_opportunities to participate in the Duke of_
_Edinburgh’s Award Scheme and other_
_related youth development schemes and_
_initiatives, so that they may develop their_
_skills, character and capabilities that they_
_may grow to full maturity as individuals and_
_responsible members of society._| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|_The Youth Group has a Licence to operate_
_as a Directly Licenced Centre for the_
_running of the DofE Award scheme at all_
_levels – Bronze, Silver and Gold. We_
_provide training for and organise the_
_Expedition Section of the scheme as well_
_as facilitating participants to engage in the_
_Volunteering, Physical and Skills sections._| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_The trustees confirm they have had regard_
_to the guidance issued by the Charity_
_Commission on public benefit._| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|_The charity has not made any grants and_
_does not currently have a policy._| |Policy on social investment
including program related
investment|Para 1.38|_N/a_| |Contribution made by
volunteers|Para 1.38|_The Group is run entirely by volunteers_
_who take no payment for their services._
_Volunteers may claim expenses incurred_
_directly in connection with the group’s_
_activities and in accordance with the_
_expenses policy. _| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|_As of 30th November 2023, 85 young_
_people aged approximately 13 to 19 are_
_enrolled as participants wIth the DLC on_
_eDofE. They comprise the following_
_groups:_
_Gold 20: 6 participants of whom 2 have_
_completed their award._
_Gold 21: 10 participants of whom 3 have_
_now completed their award._
_Gold 22: 11 participants_
_Gold 23: 11 participants_
_Silver 23: 10 participants_
_Bronze 23: 15 participants_
_Bronze 24: 22 new participants enrolled_
_November 2023._
_As it states in the introduction to the_
_DofE scheme: “DofE is about helping_
_participants along the path to a productive_
_and prosperous future. As many of our_
_participants say, it’s life-changing._
_Achieving an Award gives skills, confidence_
_and an edge over others when applying for_
_college, university or a job.”_
_We believe this doesn’t just benefit_
_participants, but wider society by enabling_
_young people to make a positive_
_contribution both whilst doing the scheme_
_(particularly by volunteering) and also on_
_an on-going basis._| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|_One of our objective is to enable_
_participants to achieve their chosen level of_
_award. To this end the year has been very_
_successful._| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|_We do not have specific fund raising_
_objectives or activities._| |Investment performance
against objectives|Para 1.41|None| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|_For the club’s financial year to 30/11/23 the_
_club started the year with an opening_
_balance on 1/12/22 of £2388 and ended_
_with a balance on 30/11/23 of £3336 an_
_increase of £948. However, this includes_
_enrolment receipts of £880 and cost of_
_welcome packs of £561 for the Bronze 24_
_group which would normally be received_
_and incurred in the next financial year to_
_30/11/24. Excluding these figures, the club_
_ended the year with an increased balance_
_of £629._| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|_Reserves are primarily to ensure there is_
_always sufficient funds in the bank account_
_to meet on-going budgeted expenditure_
_plus a reserve to cover un-budgeted_
_expenditure._| |Amount of reserves held|Para 1.22|_There is normally at least a £2,000 balance_
_inthe bank._| |Reasons for holding zero
reserves|Para 1.22|_N/a_| |Details of fund materially in
deficit|Para 1.24|_N/a_| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|_The charity’s day to day and committed_
_overhead expenditure such as DLC fees,_
_staff training, DBS and insurance is_
_covered partly by enrolment and the rest_
_from expedition fees. Equipment_
_maintenance and renewal and any other_
_payments are supported by the Expedition_
_fees and any small donations we may_
_receive from local groups. So, the main_
_financial risk is not having enough paying_
_members to support the operation as above_| |**Additional information (optional)**
Youmay choose toincludefurtherstatements||whererelevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|-
Enrolment Fees
-
Expedition Fees
-
Donations from local groups or
events.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|The charity is financially stable with the
financial risk as above.
The only other risk is recruitment of
sufficient leaders and helpers to sustain the
work but recently we have been successful
in recruiting some new volunteers and there
is no immediate cause for concern.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The trustees comprise 5 of the 6 leaders at
the time the charity was set up in February
2022.
Efforts are underway to identify further
trustees who are not leaders and will be
selected in accordance with the skills,
knowledge and experience needed for the
effective administration of the CIO| |**Additional information (optional)**
Youmay choose toincludefurtherstatements|**Additional information (optional)**
Youmay choose toincludefurtherstatements|whererelevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|None.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has a Licence from The Award
Scheme Limited (having its registered
address at Gulliver House, Madeira Walk,
Windsor, Berkshire, SL4 1EU) to operate
as a Directly Licensed Centre to run the
DofE award scheme .| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Kelsall Youth Group| |---|---| |Other name the charity uses|| |Registered charity number|1201833| |Charity’s principal address|c/o 21 Hallows Close, Kelsall, CW6 0QF| ||| **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Peter Moore|Chair||A properly
convened
meeting of the
charity
trustees.| ||PhilipManley|||| ||Stephen Sheard|||| ||David Morton|Treasurer||| ||Elaine Shakspeare|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |20||||| Corporate trustees – names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees' report above.** **Signed on behalf of the charity's trustees** **Signature(s** ) **Full name(s)** Peter Moore **Position (eg** Chair **Secretary, Chair, etc) Date** _6/12/23_ , fWttY(OhlM15510N K•l$all Youth Group Ro¢elpts and paym•nts a¢¢ounts 1201833 ¢¢181 0111*022 3011112023 Soclioii A Recoipts Jiid pJymeilts unra*tI￿r￿fuh￿ TDl*l Al L1 EnUpvJTh4 lA•Wtsr￿*41•t1h* B* L￿1mlI S¥Md