th?rfty rewslThllon nUffi￿r 1201825 IEnKland and Walosl Company wlsiTrtlon numberCE031509 HASTINGS EMERGENCY AcfioN RESPONSE TEAM ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025 HASTINGS EMERGENCY AcfioN RESPONSE TEAM LEGAL AND ADMINISTRATIVE INFORMATION Trustees E Crew D Easterby L Roberts L Levane (Appointed 20 June 20241 Secretsry L Levane Charlty number IEn8l•nd and Wales 1201825 Company number CE031309 Reslstered offl<• The Ma8net Centre Alfred street St Leonard5-on-Sea East Sussex TN380HD Independenl examlner Price & Companv 3fy32 Gildredge Road Eastbourne East Sussex BN214SH HASTINGS EMERGENCY AcnoN RESPONSE TEAM CONTENTS Page Trustees, report Independent exominer's report Statement of financlal a¢tivitie5 Balance sheet Note5 to the flnancial statements 8-19 HASTINGS EMERGENCY AclloN RESPONSE TEAM TIIUSTEES, REPORT (INCLUDING DIRECTOIiS' REPORn FOR THE YEAR ENDED 31 MAY 2025 The Tru5tee5 have pleasure In P￿SentIng their Annual Report and financial statements for the year ended 31st May 2025. The financial statements comply with the Charities Act 2011, the Memorandum and Articles of A550ciation, and Accountlng and Reporting by Charities.. Statement of Retommended Practlce Icharltles SORP FR51021 effective january 2015. Incorporatlon The charitable company was Incorporaled on 3 February 2023. The flnanclal statement5 have been prepared Sn accordance wlth the accountln8 pollcSes set out Sn note I to the flnanclal statements and comply with the tharlty'5 governlng document, the Companles Act 2006, FRS 102 "The Flnanclal Reportin8 Standard applicable in the UK and Republlc of Ifeland" and the Charitie5 SORP 'AccountSn8 and Reportlng by Charlties.. Statement of Recommended Practlce applicable to char5tie5 preparin8 thelr accounts in accordance wlth the Financlal Reportlng Standard applicable In the UK and RepublSt of Ireland IFRS 1021.. Obledfve$ •nd •¢tlvltles The Objects of HEART, as Set out In its Constitutlon, are 'The rellef of those In need by reason of youth, age, 111-health, d15abllity, flnancial hardship in Ihe communlty of Hastlngs & St. Leonard5 for the public beneflt,, It seeks to achleve the Objects throu8h two powers, namelv.. • The provlslon of a volunteer servlce to provlde practlcal asslstsnce servlces, support and advlce, transport, companlonshiplsoclal interaction.. Slgnpostlng to approprlate support or8anls*lons when requlred. In establi5hlng the cha￿tY. HEARfs Trustees pald close attentlon in Its Oblects to the Charlty Commlsslon's eneral 8uidance on public benefrt when reviewing the alms and oblectlves for the ¢harltable incorporated organlsation and in planning any futu￿ actlvities. Throu8hout. Trustees are satlsfled that HEART fully comp11es wlth the guidance as set out by the Commission. HEART'S servlces are therefore also cons15tent wlth the achlevement of the Objects through a varlety of ways. Flrst, our core servlce, whirh formed the Inltl31 work the organisatlon undertook, involve5 a range of practlcal support for people In need. Services include carrying out shoppin8 for people who can't Sèt out or who are recently dlscharged from h05Pital,' transportlng people wlthout access to thelr own transport, or who would lind the use of PLFbllc transport unafftjrdable due to financial hardship or inaccessible due to disability or inflrmlty Ipartlcularly to NHS appointments), telephone advlce, ￿ferra1$ and other Informatlon for people unable to acce5S the charity's Community Info Hub in person, and the provision of acce55 Iboth physical and through Informat5onl to a wide range of companionshlp andlor social interaction progfdmmes Ilncluding our ownl for people who may be experiencing loneliness and/or isolation. The second field of servlce ha5 now grown from the first and Is largely (though not excluslvelyl dellvered vla the ¢harlty's Q*mmunlty Info Hub at Hastings Town Hall. HAsfiNGS EMERGENCY AcfioN RESPONSE TEAM TRusfEES' REPORT {INCWDING DIRECTORS, REPORn (CONTINUED) FOR THEYEAR ENDED 31 MAY 2025 A slgnlflcant aspect of HEART'S activtties, which has continued throughout the reporting perSod, Is the extent to which HEART engages In collaborative projetts wlth both statutory and non-5tatutory partner organlsatlons, frequently b￿akIng new ground in tems of innovative and efficient service delivery. For example, this ￿pOrting period his seen HEART engage wlth partners Inclvding Hastlngs Borough Councll, Hastln8s Voluntary Action, the NHS, Citlzens Advice 1066, East Sussex County Council, Sussex Resillence Forum, Su55ex Police, Sussex Mental Health Action Group, Orbit Housln& and the National Dlgltal Incluslon Network. Struclure* iovernanco •nd mana8ement Slruclyre, Governance an Manaiement The Trustees, who are also the dlrectors for the purpose of company law, and who served durln8 the year and up to the date of slgnature of the flnancial statements were-. E Crew (Appolnted 20 June 20241 D Easterby L Robert5 L Levane Trustees The Trustees of thé Charlty are also Its Member5. They are indlvlduals drawn from the local rommunity and they normally resSde In the distric15 of Hastlngs & St Leonards. The￿ is no maxlmum Ilmit on the number of Trustee5 whlch may be appointed but there is a minimum requirement for three Trustees to be appolnted at any one time, As a new Charltyi Tru51ees were appolnted by way of election at the Ilme of adoptlon of the ConstSiutlon to serve for a varyln8 number of years, namtly Lesley ILe4hl Levane for an Inltlal three year5, Davld Easterby and LorraSne Roberts for two years. At meeting of 20th June 2024, the TnJstees formally (Tropted a fourth Trustee, Ellzabeth Crew. All four current Trustees were re.appolnted by way of election at the CharW5 first AGM on Thursday 12th December 2024. In futu￿ Trustees wlll seel or not seek re*lectlon at the Charity's AGM and will serve lor one year at a tlme untll re-election. Trustees a￿ entitled to ctropt additional Trustees at any Trustee meeting provided the number of co-opted Trustees does not ex￿ed one thlrd of the total number of Trustees. No other persons or bodies external to the CIO are entitled lo appoint persons to the Trustee Board. A reglster of Tru5tee5 is avaSlable at the Charlty Commlsslon and is available to the public to view. Senlor Offl¢ers durlni ihe year During the reportlng period, the Trustees dele8ated day-to-day management of the charity to the follDwlnB personnel.. Klm Batty as Chlef Offlcer and Alastair Fairley a5 Finance & Fundraislng lead. Goveman¢e The Charlty is governed by its Constitution as adopled on 29th Juty 2022 and amended on 21st January 2023. Trustees agreed to observe the Charity Commission guldance wSth regard to their duty and responslbilltle5 as Trustees of a Charity under UK law. HASTINGS EMERGENCY AcnoN RESPONSE TEAM TRUSTEES, REPORT IINCWDING DIREcfoRS' REPORTI ICOPITINUEOI FOR ThE YEAR ENDED 31 MAY ZOZ5 Struclure & former IncorporalloTh •$ • Comwry Umlted by Guarantee Hastlngs Emergency Actlon Response Team IHEARn The Comparry Limited by GuaTrntee was formaSly struck off from the reglster at Companles House in February 2024. Porlod of Acwunlln8 & Flnandal year•end On 5th Au8ust 2024. the Charity received confirmation from the Charities Commi55ion that It5 period of accounting and financial year*nd was pem)ltted to be changed for future years and, for the year 2024125, the flnanclal year for which accounts should be presented will be from 1st June 2024 to 31st May 2025. Oryanlsatlonal 5trudure The buslness of the charlty Is managed by the Trustees who may exercise all the powers of the tharity. The Trustee Board meet5 In formal ses51on at least quarterly to determlne overall pollcy and superv15e the furtheranee of the charlty'5 objects. Where appropriate. the Trustees also dellberate and make declslons by electronlc commynScatlL)ns outside formal meetings. Day to day oryanlsatlonal declslons are delegated to the Chlef Officer and Flnance and Fundra15in8 Lead. Oat• Protr¢tlon The Trustees take the protection of personal dala seriously. They are alert to the risks of data 1055, rnISU5e, cyber-attacks and other external threats and also to the chan8lnB regulatory envlronment. They have adopted a robust Confldentiality and Privacy policy to safe8uard the personal data of cllen15, volunteers and pald staff and to ensure compllance wlth the Data Protectlon Act 2018 and the UK General Data Protectlon Re8ulations. Equallty, Dlverslty & Inelus5on The Trustee Board re8ards dlverslty as an important stren8th for the charity. The Charity has an Equal Opportunltle5 Pollcy and, In Its recrultmeni practice. is committed to ￿fletting the Communlties It serves. to falrness, and to enablln8 people lo overcome barrlers to partlclpatlon. It actlvely seek5 a wlde Tange of skllls and Ilfe experlence5 in both the composltlon of its Board. Its staff and Its volunteers. Staff and Vclunteers The charity ha5 a core of 6 employed staff12 full-time & 4 part-timel but it also relies upon the servlces of large number of volunteers for the delivery of its seNlces. To date It maintains a roster of 336 approved volunteers of whlch IS7 are available for assignments and have appropriate Di5c105ure and Barrln8 Service learance. The work of volunteer5 15 fundamentsl to Heart and they brlnB a broad di¥er5ity of skills to the charlty In all its work. The monelary value of thelr support cannot be Included In the Flnèntlal Statements and Indeed this monetary value Inadequately expresses what they bring to the charity. However, based on a 2024 livlng wage of £11.44 per hour thi5 has an estimate total financlal value of some £33,176. HA5fiNGS EMERGENCY ACTION RESPONSE TEAM TRUSTEES, REPORT IINCWDING DIREcfoRS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MAY 2025 Rlsk Manalement & Complalnts The Truslees regularly revlew theSr procedure5 in the Ilght of charity governance contained in 'Accountin8 & Reportlng by Charltles: the ststement of Recommended Practice,. The funding envifonment In whlch HEART opÈrates Is sublert to constant and frequently rapld 5hift5 and chan8es. As a result, the ri$k$ which the charity faces, the activities by which It seek5 to deliver Its charitable Objects, and Sts Internal orBanlsation are constantly evolvlng. Heart's sutvlval depends in part from successful rlsk takln8 and the abillty to seize and develop new revenue opportunitles as they arlse. The purpose of Internal control Is not to ellmlnate rlsks but to Identwy, manage and control them appropriitelv. Trustees revlew the rfsks presentSn8 to the organisation each qLbarter at their regular Trustee rneetlngs. These can Involve potentlal chan8es to the Ilnancial cllmate and to the framework of social policy whlch affect Heart, as well as other technological OT legal developments which can impact the charlty'5 5eTvlces. The followln8 measures are adopted to help mlnlmlse rlsks Inherent In any voluntsry or8anlsatlon whlch relie5 on a dSverse range ol fundlng to meet all its comrnltments. l. The management team and staff reco8nlse that they operale under the authorlty of the Trustèè Board, whlch has the ultimate responslbility for the organisation. 2. Effective appralsal of the Chief Officer and Management Team. 3. Internal management and supervisory controls which minSmlse rlsk of faillng to dellver on exlstin8 8rant agreements and contracts. 4. Staff awareness of sources of funding and the consequences artsin8 from any failure to dellvÈr servlces In Ilne wlth grant a8reement5 and contract5. 5. The effective use of probatlonary periods, Job Person Role SpeCIfl￿tIonS, staff superwslon and HR pollcles to promptly identify and deal wlth issues of concern. 6. Informal and formal stsff ￿vIews.. trainin8 to ensure quality. 7. Workln8 toward the securing of external quality control accredltations. 8. Regular revlew and analysls of performance statistlcs to ensure tar8et5 are met. 9. Developlng adequate financial reserves and cultivating 8ood ￿tatIonshIpS wSth funder5 to Identify potential future fundlng problems and potential fundlng opportunitles. 10. Quarterly financial monltorinÉ. 11. Good communlcation between volunteers, Staff. the Management Team and the Trustee Board. 12. Maintaining independence. pollti¢al neutrality and avoidance of conflict5 of interest the Charity also maintsins a Complalnts Re8lSter and can report no complalnts. The Trustees, report was approved by the Board of Trustees. Ellzabeth Crew Trustee Date.. 17th March 2026 HASTINGS EMERGENCY AcfioN RESPONSE TEAM INDEPENDENT EXAMINER'5 REPORT TO THE TRusfEES OF HAsfiNGS EMERGENCY ACTION RESPONSE TEAM l ￿port to the Trustees on my examination of the financial statements of Hastings Emergency Action Response Team Ithe charltyl for the year ended 31 May 2025. Responsibllh1¢5 and basls ot report As the Trustees of the charity land also its director5 for the purposes of company lawl, you are ￿spOnSIble for the preparatlon of the flnanclal 5tstements In accordance with the requirements of the Componle5 Act 2006. Havin8 satlsfied myself that the financlal statements of the charlty a￿ not requlred to be audlted under Part 16 of the Companles Act 2006 and are ellglble for independent examlnatlon. I report Sn respert of my exam1natlon of the charity's financlal statements carried out under sectlon 145 of the Charltles Act 2011. In carryin8 Out my examlnatlon I have followed the Directlons given by the Charity Commission under 5ertlon 1451511bl of the Charltles kt 2011. Independent eMaffllner'5 Statement I have completed my examination. I confirm that no matters have come to my attention In connertion wlth the examinatlon 8ivSn8 me cause to bÈlleve that in any material respect: accountin8 records were not kept In respect of the charlty as required by sertion 386 of the Companies Act 2006. the flnanclal staiements do not accord wlth those records; or the financlal statements do not comply wlth the accountln8 requirements of sertlon 396 of the Companles Act 2C¥J6 other than 4ny ￿qUIreMent that the financial statements glve a true and falr vlew, which15 not a matter consldered as part of an independent examinatlon: or the flnancSal statements have not been prepared In aCCOfdance with the method5 and prlnclples of the Statement of Recommended Practlce for accountin8 and reporting by charltles appllcable to charitles preparln8 theSr flnancial statements in accordance with the Financlal Reporting Standard appllcable In the VK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connection wlth the examlnation to which attentlon should be drawn In this report in order to enable a proper understandln8 of the flnanclal statements to be reached. Nathan Coker FCCA Prl¢e & Company 30-32 Glldredge Road Eastbourne East Sussex BN214SH Date. ..11..m￿l.4U.èG HASTINGS EMERGENCY AcfioN RESPON5ETEAM srATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE AccouKr FOR THE YEAR ENDED 31 MAY ZOZ5 Unrestrlrted Restrlcted funds funds 2025 2015 Total Unrestrlrted Restrlrted funds funds 2024 2024 Total 2025 2024 Notes Income from.. Donatlons and legacles CharStable actlvltles Other tradln8 actbvltles Investments 23,900 13.464 132,951 156,851 13.464 26,577 38,350 75,417 101,994 38,350 544 17 544 17 73 73 Totsl In¢om• 37.437 132.951 170,388 65,488 75,417 140,905 EXpend￿Ure on: Charltable aclivltles Other 55.947 72.754 128.701 58,979 60.133 167 119,112 167 Totsl expendllurn 55,947 72.754 128.701 58,979 60,300 119,279 Net Intorne/lexpendlturel •nd movement In funds 118,510} 60,197 41,687 15,117 21,626 A•condllatlon of lunds.. Fund balances at l June 2024 6,509 15,117 21,626 Fund balances at 31 Mav 2025 112,IXIII 75,314 63,313 6,509 15,117 21,626 The statement of financl?l actlvitSe$ Includes all gains and losses recognised in the year. All Income and expendlture dertve from continuin8 actwities. HASTINGS EMERGENCY AcfioN RESPONSE TEAM BALANCE SHEEr AS AT 31 MAY 2025 ZOZ5 2024 Notes Flxed assets Tan8ible assets li 41.220 1,019 Current assets Debtors Cash at bank and In hand 12 3,673 20,270 57,536 15,117 23,943 72,653 Credllors: amouTht$ f•llln8 due wlthln one ye•r 13 11.8501 152,0461 Net current assets 22,093 20,607 Totsl assets less ¢urrent Ilabllltlej 63,313 21,626 The fvnds ofth• tharlty Restrlcted Income fvnds Vnrestrlcted funds 15 16 75,314 112,CKJII 15,117 6,509 63,313 21,626 The company is entitled to the exemptlon from the audit requlrement contalned In 5ertlon 477 of the Companles Act 2006. for the year ended 31 Mty 2025. The directors acknowletlge thelr rÈspon51bllltle5 for complylng wlth the requirements of the Companles Act 2006 wlth respect to accountin8 records and the preparation of financial statements. The members have not requlred the company to obtaln an audit of its flnancSal ststements for the year In questlon In accordance with section 476. These flnanclal ststements have been prepared in accordance with the prowsions applicable to companles subject to the small companies regimÈ. 17th March 2026 The flnanclal statement5 were approved by the Trustees on ............. Ellzabeth Crew Trustee Company registratlon number CE031309 IEn8land and Wales) HASTINGS EMERGENCY ACTION RESPONSE TEAM NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025 A¢¢ountln8 policies Charity informatlon Ha5tings Emergency Action Response Team 15 a private company limited by guarantee incorporated In En8land and Wales. The reg1ste￿d office is The Magnet Centre, Alfred Street, 5t Leonards-on-sea, East Sussex, TN38 OHD. 1.1 ReportlnB perlod The previous flnanclal ststements a￿ Presented for a perlod longer than one year, owln8 to the fact that they are drawn in Irom Incorporation. The￿10￿ the comparallve amounts presented in the flnanclal Statements Ilncludln8 the related noted) are not entlrely comparable. 1.2 A￿OUntIng conventlon The financial statements have been prepared In accordance wlth the chartty's 8overnln8 document, the Companles Act 2￿6. FRS 102 'The Flnancial Reporting Standard appllcable in the UK and Republlc of Ireland" an¢J the Charities SORP "A¢countin8 and Reportlng by Charltle5.' Statement of Recommended Practlce appllcable to charltles preparln8 thelr accounts in Jccordance wilh the Flnanclal Reportln8 Standard appllcable in the UK and Republic of Ireland IFRS 1021" The charlty Is a Publlc 8eneflt Entlty as deflned by FRS 102. The charity has taken advantage of the provlslons in the SORP for chadtles not to prepare a statement of cèsh flow5. The ff nanclal statements a￿ prepared In sterllnL whlch Is the fvnctlonal currenry of the charlty. Monetary amounts in these flnanclal ststements are rounded to the nearest £. The flnanclal 5talements have been prepared under the historlcal cost conventlon. The prlnclpal accountSn8 policies adopted are set out below. 1.3 Goln8 concem At the time of approvln8 the financial statements, the Trustees have a reasonable expertatlon that the charlty has adequaie resources to continue in operational existence for the foreseeable future. Thus the Trustees contlnue to adopt the going concern basls of a¢counllng In preparin8 the flnanclal statements. 1.4 Charltable funds Unre5trided funds a￿ avallable for use at the discretion of the Trustees in furtherance of their charltable objectives. Restricted funds are 5ubjert to speclflc condltions by donors or Brantors as to how they may be used. The purposes an(J uses of the ￿StrIcted funds are set out in the notes to the financial statements. Endowment funds ire subject to speclflc condltlons by donors that the capital must be malntslned by the charity. HA5TINGS EMERGENCY AcfioN RESPONSE TEAM N(yfES TO THE FINANCIAL 5fATEMENTS ICONnNUED) FOR THE YEAR ENDED 31 MAY 2025 Accountlng polities Icarflnuedl 1.5 Incom¢ Income Is recognised when the charity is legally entltled to ￿ after any performance condltlons have been met, the amounts can be measured reliably, and it Is probable that Income will be recelved. Cash donatlons are recognlsed on receipt. Other donations a￿ recognised once the charity ha5 been notified of the donation, unle55 performance conditions requlre deferral of the amount. Income tax recoverable In relatlon to donatlons received under Glft Aid or deeds of covenant Is reco8nlsed at the tlme of the donatlon. Legacles are recogn15ed on recelpt or otherwise If the charlty has been notified of an Impending dlstrlbution, the amount is known, and receipt Is expected. If the amount Is not known, the legacy Is treated as a contingent asset. 1.6 Exp¢ndhuT• Expenditure Is recognlsed once there is a le8al or construrtlve obllgatlon to transfer economlc beneflt to a thlrd party, It 5$ probable that a transfer of economlc benefit5 wlll be requlred Sn Settlement, and the amount of the obli8atlon can be measured reliably. Expenditure Is classlfled by actlvlty. The costs of each attlvlty are made up of the total ol dirèct costs and shared costs, Includlng 5UPPQrt costs Involved in undertaking each activlty. Dlrect cost5 attrlbutable to a single activlty are allocated dlrectly to that actlvity. Shared costs whlch contribute to more than one a¢tlvlty and sUPPOrt costs whlch are not attrlbutsble to a sin8le activity are apportloned between those actlvlties on a basis conslstent wlth the use of resource5. Central staff costs are alloc*ed on the bas15 of tlme spent. and dep￿cTation charge5 are allocated on the portion of the asset's use. 1.7 Trn￿ble flxed assels Tan8lble fixed a55et5 are InStlally measured at CQ5t and subsequently measured at cost or v3luatlon. net of depre¢lation and any Impairment losses. Depreclatlon Is retO8nlsed so as to wrlte off the tost or valuation of assets less thelr resldual values over their useful1Sve5 on the followin8 ba5e5: Fixtures and fittinBs Computers 20% of cost 33% of cost The gain or loss arising on the dl$posal of an asset is determlned as the dlfference between the sale proceeds and the carrying value of the asset, and 15 recognised in the statement of flnanclal actlvlties. 1.8 Impa1rn￿nt of fixed assets At each reporting end date, the charity reviews the carryin8 amounts of its tsnglble assets to determlne whether there Is any indicatlon that those assets have suffered an impairment loss. If any such Indicatlon exists. the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss lif anyl. HASTINGS EMERGENCY AcfioN RESPONSE TEAM NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MAY 2025 A