Charity registration number 1201781 (England and Wales)
POLLINATING LONDON TOGETHER
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
POLLINATING LONDON TOGETHER
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees Mr J Burton (Chairman) Mrs H Barrett-Mold (Vice Chair) Mr S Smith Mr D Bickmore Mr S Emmins Mr D Sales Mrs V Bond Ms J Griffiths (Appointed 12 July 2024) Mr M Huxley (Appointed 8 February 2025) Mr P Cuomo (Appointed 30 March 2025) Charity number (England and Wales) 1201781 Principal address 2 Chawley Park Cumnor Hill Oxford OX2 9GG Independent examiner DSA Prospect Limited First Floor 1 Des Roches Square Witan Way Witney OX28 4BE
POLLINATING LONDON TOGETHER
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Statement of trustees' responsibilities | 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 14 |
POLLINATING LONDON TOGETHER
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2025
The trustees present their annual report and financial statements for the year ended 31 March 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing policies, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
Financial review
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. It should be noted however that as this is our first year as a Charity, we have not achieved the desired level of reserves and it could take some time to do so.
Structure, governance and management
The trust is a charitable incorporated organisation (CIO) incorporated on 31 January 2023. It is governed by the constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees (i.e. Foundation Model Constitution).
The trustees who served during the year and up to the date of signature of the financial statements were: Mr J Burton (Chairman) Mrs H Barrett-Mold (Vice Chair) Mr R Casey (Resigned 20 August 2024) Mr S Smith Mr D Bickmore Mr A Blaxland (Resigned 30 November 2024) Mr S Emmins Mr D Sales Mrs V Bond Ms J Griffiths (Appointed 12 July 2024) Mr M Huxley (Appointed 8 February 2025) Mr P Cuomo (Appointed 30 March 2025)
Recruitment and appointment of trustees
Trustees' are recruited based on the skills, knowledge and experience that the Board requires to ensure that the charity is well governed. If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
Organisational structure
Pollinating London Together has been set up as a charitable incorporated organisation. It is managed by the trustees' of the charity.
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POLLINATING LONDON TOGETHER
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
The trustees' report was approved by the Board of Trustees. John R Burton (Aug 28, 2025 07:24:13 GMT+1) .............................. ~~John R Burton~~ Mr J Burton (Chairman) 28-Aug-2025 Date: .............................................
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POLLINATING LONDON TOGETHER
STATEMENT OF TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 31 MARCH 2025
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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POLLINATING LONDON TOGETHER
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF POLLINATING LONDON TOGETHER
I report to the trustees on my examination of the financial statements of Pollinating London Together (the charity) for the year ended 31 March 2025.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice.
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I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011.
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
DSA Prospect Limited
DSA Prospect Limited (Aug 28, 2025 09:51:26 GMT+1)
DSA Prospect Limited
Mr Gary John McHale FCCA First Floor 1 Des Roches Square Witan Way Witney OX28 4BE Date: ............................ 28-Aug-2025
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POLLINATING LONDON TOGETHER
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2025
| Unrestricted Restricted funds funds 2025 2025 Notes £ £ Income and endowments from: Donations and legacies 3 29,224 130,000 Other trading activities 4 19,188 - Investments 5 782 - Other income 6 5,213 - Total income 54,407 130,000 Expenditure on: Raising funds 7 27,869 - Charitable activities 8 20,443 132,932 Total expenditure 48,312 132,932 Net income/(expenditure) and movement in funds 6,095 (2,932) Reconciliation of funds: Fund balances at 1 April 2024 18,166 4,202 Fund balances at 31 March 2025 24,261 1,270 |
Total Unrestricted Restricted funds funds 2025 2024 2024 £ £ £ 159,224 69,338 117,500 19,188 17,839 - 782 - - 5,213 563 - 184,407 87,740 117,500 27,869 20,980 - 153,375 48,594 113,298 181,244 69,574 113,298 3,163 18,166 4,202 22,368 - - 25,531 18,166 4,202 |
Total 2024 £ 186,838 17,839 - 563 |
|---|---|---|
| 205,240 | ||
| 20,980 161,892 |
||
| 182,872 | ||
| 22,368 - |
||
| 22,368 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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POLLINATING LONDON TOGETHER
BALANCE SHEET
AS AT 31 MARCH 2025
| 2025 Notes £ Current assets Debtors 13 7,623 Cash at bank and in hand 27,440 35,063 Creditors: amounts falling due within one year 14 9,532 Net current assets The funds of the charity Restricted income funds 16 Unrestricted funds The financial statements were approved by the trustees on ......................... ~~..............................~~ Mr J Burton (Chairman) Trustee John R Burton (Aug 28, 2025 07:24:13 GMT+1) ~~John R Burton~~ 28-Aug-2025 |
£ 25,531 1,270 24,261 25,531 |
2024 £ 935 62,420 63,355 40,987 |
£ 22,368 |
|---|---|---|---|
| 4,202 18,166 |
|||
| 22,368 | |||
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1 Accounting policies
Charity information
Pollinating London Together has been set up as a charitable company limited by guarantee. It is managed by the board of directors which forms the body of charity trustees'.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.7 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
1 Accounting policies
(Continued)
1.8 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
1.9 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Income from donations and legacies
| Unrestricted Restricted funds funds 2025 2025 £ £ Donations and gifts 29,224 - Grant income - 130,000 29,224 130,000 |
Total Unrestricted Restricted funds funds 2025 2024 2024 £ £ £ 29,224 69,338 - 130,000 - 117,500 159,224 69,338 117,500 |
Total 2024 £ 69,338 117,500 |
|---|---|---|
| 186,838 |
Other
The charity received £130,000 during the year from City of London, Community Infrastructure Levy Neighbourhood Fund. This was the first balance of a two year grant totalling £270,000 and are restricted funds. At the period end, the balance of restricted funds was £1,270.
4 Income from other trading activities
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2025 | 2024 | |
| £ | £ | |
| Fundraising events | 19,188 | 17,839 |
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
5 Income from investments
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Interest receivable | 782 | - | |
| 6 | Other income | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Other income | 5,213 | 563 | |
| 7 | Expenditure on raising funds | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Fundraising and publicity | |||
| Seeking donations, grants and legacies | 23,016 | 18,891 | |
| Promotional activities | 4,853 | 2,089 | |
| 27,869 | 20,980 |
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
8 Expenditure on charitable activities
| Charitable | Charitable | ||
|---|---|---|---|
| expenditure | expenditure | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Direct costs | |||
| Staff costs | 89,163 | 89,610 | |
| Outreach work | 19,350 | 7,814 | |
| Goods purchased for donation to sites | 1,724 | 3,114 | |
| Rent | - | 3,017 | |
| Travel | 8,980 | 3,535 | |
| Printing | 1,141 | 664 | |
| Postage and carriage | - | 9,045 | |
| Refreshments | 1,510 | 1,500 | |
| Bank charges | 385 | 275 | |
| Staff training | 1,832 | 1,133 | |
| Casual wages | 11,995 | 12,153 | |
| IT | 6,817 | - | |
| Accounting | 1,980 | - | |
| Bookkeeping | 4,397 | - | |
| 149,274 | 131,860 | ||
| Share of support and governance costs (see note 9) | |||
| Governance | 4,101 | 30,032 | |
| 153,375 | 161,892 | ||
| Analysis by fund | |||
| Unrestricted funds | 20,443 | 48,594 | |
| Restricted funds | 132,932 | 113,298 | |
| 153,375 | 161,892 | ||
| 9 | Support costs allocated to activities | ||
| 2025 | 2024 | ||
| Governance costs comprise: | £ | £ | |
| Accountancy | - | 2,778 | |
| Bookkeeping | - | 4,245 | |
| Legal and professional | 4,101 | 14,369 | |
| Consultancy | - | 8,640 | |
| 4,101 | 30,032 |
10 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
11 Employees
The average monthly number of employees during the year was:
| 2025 | 2024 | |
|---|---|---|
| Number | Number | |
| 2 | 2 | |
| Employment costs | 2025 | 2024 |
| £ | £ | |
| Wages and salaries | 81,375 | 81,225 |
| Social security costs | 3,719 | 3,699 |
| Other pension costs | 4,069 | 4,686 |
| 89,163 | 89,610 |
There were no employees whose annual remuneration was more than £60,000.
12 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
13 Debtors
| Debtors | ||
|---|---|---|
| Amounts falling due within one year: Other debtors Prepayments and accrued income |
2025 £ 6,280 1,343 7,623 |
2024 £ 500 435 |
| 935 |
14 Creditors: amounts falling due within one year
| Other taxation and social security Trade creditors Other creditors Accruals and deferred income |
2025 £ 2,253 4,547 587 2,145 9,532 |
2024 £ 2,347 1,774 558 36,308 |
|---|---|---|
| 40,987 |
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
15 Retirement benefit schemes
| Retirement benefit schemes | ||
|---|---|---|
| 2025 | 2024 | |
| Defined contribution schemes | £ | £ |
| Charge to profit or loss in respect of defined contribution schemes | 4,069 | 4,686 |
16 Restricted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
| At | 1 | April | Incoming | Resources | At | 31 | March | |
|---|---|---|---|---|---|---|---|---|
| 2024 | resources | expended | 2025 | |||||
| £ | £ | £ | £ | |||||
| 4,202 | 130,000 | (132,932) | 1,270 | |||||
| Previous period: | At | 1 | April | Incoming | Resources | At | 31 | March |
| 2023 | resources | expended | 2024 | |||||
| £ | £ | £ | £ | |||||
| - | 117,500 | (113,298) | 4,202 |
17 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 1 April | Incoming | Resources | At 31 March | |
|---|---|---|---|---|
| 2024 | resources | expended | 2025 | |
| £ | £ | £ | £ | |
| General funds | 18,166 | 54,407 | (48,312) | 24,261 |
| Previous period: | At 1 April | Incoming | Resources | At 31 March |
| 2023 | resources | expended | 2024 | |
| £ | £ | £ | £ | |
| General funds | - | 87,740 | (69,574) | 18,166 |
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POLLINATING LONDON TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
18 Analysis of net assets between funds
| Unrestricted Restricted funds funds 2025 2025 £ £ At 31 March 2025: Current assets/(liabilities) 24,261 1,270 24,261 1,270 Unrestricted Restricted funds funds 2024 2024 £ £ At 31 March 2024: Current assets/(liabilities) 18,166 4,202 18,166 4,202 |
Total 2025 £ 25,531 |
|---|---|
| 25,531 | |
| Total 2024 £ 22,368 |
|
| 22,368 |
19 Related party transactions
There were no disclosable related party transactions during the year (2024 - none).
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