## Trustees' Annual Report for - **CYMDEITHAS CHWARAEON YSTRAD FFLUR SPORTS ASSOCIATION** Year Ending: 5th April 2024 ## **1. Introduction** The trustees present their annual report and financial statements for the year ending 065/04/20254] in accordance with the Charity Commission's requirements. This report outlines our activities, achievements, financial performance, and governance during the year. ## **2. Objectives and Activities** ## **Charitable Objectives** The charity’s objectives, as outlined in its constitution, are: _To provide facilities for recreation and leisure time occupation for the inhabitants of Ystrad Fflur Community and surrounding Communities (the area of benefit), in the interests of social welfare with the objective of improving their conditions of life._ ## **Main Activities** - Community Sports Sessions: We ran weekly sports sessions for different age groups, including netball, football and tennis. - Engagement: We engaged over 100 young people through our activity sessions aimed at reducing social isolation. - Facility Maintenance: We continued the maintenance and development of the community sports courts, making them accessible and safe for all users. - Our charitable activities are open to everyone in the community and designed to promote physical activity and social inclusion. ## **3. Achievements and Performance** During the year, we achieved the following: - Increase in Participation: Attendance at our community sessions grew by approximately 10% compared to the previous year, engaging over 100 participants. - Facility Improvements: Thanks to donations, we have managed to maintain the courts and the site to a high standard, enhancing the usability of the sports courts. - We also had a successful funding raising activity at Sioe Bont. ## **4. Financial Review** The charity received an income of £1,531 and had expenditures of £1,783 during this first reporting period 19/01/2023 to 05/04/2024. ## **Income Breakdown:** - Donations - £350 - Fundraising Events: £1,181 1 ## **Expenditure Breakdown:** - Insurance - £550 - Electricity - £442 - Maintenance (lines) - £775 - Equipment - £16 We ended the financial year with a net deficit of £252.00, leaving us in a stable financial position to continue our charitable activities. ## **Reserves Policy** The trustees aim to maintain reserves equivalent to 12 months of operational costs to ensure the sustainability of the charity. At year-end, reserves stood at £2,110. ## **5. Structure, Governance, and Management** ## **Governance** CYMDEITHAS CHWARAEON YSTRAD FFLUR SPORTS ASSOCIATION is governed by a board of trustees who are responsible for the overall direction and management of the charity. The trustees meet quarterly to review activities and ensure compliance with the charity's objectives and regulatory requirements. ## **Trustees and Management** During the year, the following individuals served as trustees: - James D Cowie - Sian E Lloyd - Clare C Hughes - Lisa S McFall New trustees are appointed in accordance with the charity's governing document, and training is provided to ensure they are up to date with their legal responsibilities. ## **Risk Management** The trustees have considered the major risks faced by the charity and have implemented policies and procedures to mitigate these risks. This includes safeguarding policies, health and safety checks, financial oversight. ## **6. Future Plans** Our plans for the next year include: - Expanded Youth Engagement: We plan to attract additional sessions for young people. - Environmental Sustainability: Following the approval of a grant for recycling and waste bins, we will focus on promoting environmentally friendly practices among our users. - Continued Maintenance: Continue to maintain the court to a high level with particular attention to the eradication of moss on the courts surface in some areas. 2 ## **7. Statement of Trustees' Responsibilities** The trustees are responsible for ensuring that proper accounting records are kept and for the preparation of financial statements that give a true and fair view of the charity's financial position. The trustees are also responsible for safeguarding the charity's assets and taking reasonable steps to prevent fraud and irregularities. ## **8. Approval** This report was approved by the trustees on 21/09/2024 and signed on their behalf by: Lisa McFall Chairperson of the Trustees Date: 23/09/2024 3 ## **Cymdeithas Chwaraeon Ystrad Fflur - Sports Association 2023-2024** **----- Start of picture text -----**
RECEIPTS
Date Detail Amount Date Detail # Bank Cash Credit Card
30-Aug-23 Transferred from Old Barclays Acct £1,170.67 £0.00
04/08/2023 Deposit £450.00 2-Feb-23 Ansvar Insurance D/D £55.95
5-Jun-23 WMS Firearms Donation £300.00 16-Feb-23 E-On Electricity D/D £48.45
5-Sep-23 Bont Show Fundraising £300.00 2-Mar-23 Ansavar Insurance D/D £55.95
5-Sep-23 Donation - hat sales £30.00 31-Mar-23 Mana Design (finakl50% line marking) 183 £775.00
25-Sep-23 Deposit £126.00 04-Apr-23 Ansvar Insurance D/D £55.95
23-Oct-23 Deposit £275.00 03-May-23 Ansvar Insurance D/D £55.95
7-Nov-23 Y RE £50.00 18-May-23 E-On Electricity D/D £16.23
06-Jun-23 Ansvar Insurance D/D £55.95
16-Jun-23 E-On Electricity D/D £16.23
06-Jul-23 Ansvar Insurance D/D £55.95
9-Aug-23 Ansvar Insurance D/D £55.95
16-Aug-23 E-On Electricity D/D £24.88
4-Sep-23 Ansvar Insurance D/D £55.95
13-Sep-23 Netball net replacements BACS £15.95
19-Sep-23 E-On Electricity D/D £26.54
17-Oct-23 E-On Electricity D/D £37.07
16-Nov-23 E-On Electricity D/D £35.58
4-Dec-23 Ansvar Insurance D/D £52.64
19-Dec-23 E-On Electricity D/D £32.55
3-Jan-24 Ansvar Insurance D/D £52.55
18-Jan-24 E-On Electricity D/D £31.50
2-Feb-24 Ansvar Insurance D/D £52.55
16-Feb-24 E-On Electricity D/D £32.55
4-Mar-24 Ansavar Insurance D/D £52.55
19-Mar-24 E-On Electricity D/D £32.55
£1,531.00 £1,782.97 £0.00 £0.00
£1,782.97
Profit EBITDA -£251.97
Opening Bank Balance £1,426.93
Increase in Funds (Profit) -£251.97
Closing Bank Balance £1,174.96
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PAYMENTS
Marketing Legal Sundries Stat/Postage Room Hire Donations Construction Electricity Travel Insurance Sports Equip Misc Comments
£55.95
£48.45
£55.95
£775.00
£55.95
£55.95
£16.23
£55.95
£16.23
£55.95
£55.95
£24.88
£55.95
£15.95
£26.54
£37.07
£35.58
£52.64
£32.55
£52.55
£31.50
£52.55
£32.55
£52.55
£32.55
£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £442.63 £0.00 £549.39 £15.95 £775.00
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_£1,782.97_