2024-12-31-accounts - Cloud Nine Musical Theatre Group

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Trustees’ Annual Report for the period

From 1[st] January 2024 To 31[st] December 2024

Charity name: Cloud Nine Musical Theatre Group

Charity registration number: 1201649

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	For the public benefit, to promote public appreciation of the art of musical theatre (singing, dancing and acting) and technical show production, including sound and lighting, stage management and backstage activities and to stage a variety of theatrical works for the public benefit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We staged 3 original shows in this period, all devised, written, directed, taught and produced by Cloud Nine. “A Night at the BAFTAs” was a Song & Dance show telling, through song dance and comedy, the history of this institution and the awards, “The End of the Pier Show” is a traditional variety “music hall” style show with sketches, comedy, songs and dance. “Aladdin” was a traditional family pantomime the only such show within a 20 mile radius of our base.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	At every stage of leadership, direction, creativity and delivery to achieve our purpose and objectives, we have considered and worked within the structure and requirements of the Charities Commission.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	Volunteers support us in delivering the breadth of services we need to deliver a full show experience, and the trustees and leadership team themselves give up 100s of hours to create, train, direct, promote and produce each show, as well as investing hours supporting other community or charitable organisations e.g. RNLI, Arts Dream Selsey, Selsey Community Forum, with time, expertise, free equipment hire and set-up, as well as production creation, support and expertise for community events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Selsey is a small town at the end of the Manhood peninsular with a relatively small, mixed demographic population with generally low incomes and poor transport connectivity. Our shows have provided entertainment, escapism, mental health benefits and artistic opportunities, as well as learning and a sense of shared community supporting particularly the elderly audiences who either cannot afford or are unable to travel for entertainment or social purposes. Our cast for each of our shows in this period had an age range of 16 to 79 years old, with mixed ability, mixed mobility and one with autism. The opportunity we provide for this broad church of people to be part of a creative, artistic and expressive performance production is unparalleled and, were we not to exist, unavailable locally, and possibly even regionally. We look to reach out to a wider audience since other local groups and societies have closed down, and with local venues being closed for long term renovation, and with our ticketing delivering balanced value between low-cost for our audience but enough revenue for us to continue to and produce the next show.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We have been unable to apply for grants as many offers now require at least 2 years of signed-off accounts, so we have focussed our financial efforts on generating the optimal revenue from our objective activities while tightly managing costs. We had several donations which assisted our start-up and have ensured we remain solvent into our second year and to help with cashflow. We have generated £38,252 in revenue across all incomes streams, and have spent/invested £32,587 to deliver current activities and underpin future works. We have also worked hard to generate interest in the Group in support of growth and to demonstrate our community value ahead of grant applications in next financial year. Due to timings, the bulk of our ticket sales revenue from our Christmas Pantomime is not sent by TicketSource (our ticket provider) until the first week of our new Financial year so this year we had 2 pantomime’s worth of revenue received, boosting our cashflow enabling our ongoing charitable objectives.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to enable the investment and cashflow required to create and produce the next show.
Amount of reserves held	Para 1.22	At the end of this period we held £9,034 in the bank and £250 in cash
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about future continuation at this time, and although the cost of living challenges to the UK are clearly affecting everyone, we are confident that we can continue, particularly given we will now be able to apply for grants having completed and signed-off a full year of accounts.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Ticket Sales to shows, raffles, licensed bar sales, and membership fees generate the majority of our funds.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Our social investment is offering free entertainment, free equipment hire, planning and production support to other small groups, charities and/or community events or organisations.
A description of the principal risks facing the charity	Para 1.46	Risks that face us are increasing rental costs for our storage facilities, less grant availability for the Arts and/or Artistic groups, and an aging population who like real entertainment as opposed to a newer generation who prefer virtual entertainment. This risk awareness does provide the potential to review the delivery mechanisms for some of our community services.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	We are a CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The core/original trustees identified people with expertise in risk management, local connectivity, and with trustworthy reputations as well as a passion for delivering outstanding productions for the community benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Cloud Nine Musical Theatre Group
Other name the charity uses	N/A
Registered charity number	1201649
Charity’s principal address	47 Robinson Close, Selsey, West Sussex PO20 0FD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Stephen Newman	Chairperson	02/04/23
Simon Townsend	DeputyChair	19/01/23
Rebecca Townsend	Treasurer	19/01/23
Madeleine Butler- Townsend		19/01/23
Susan Graves		31/01/23
JeremyGraves		31/01/23
Roland Robinson		31/03/23

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Steve Newman Simon Townsend Full name(s) Stephen Harley Newman Simon John Townsend Position (eg Secretary, Chairperson Deputy Chairperson Chair, etc) Date 31[st] January 2026

Cloud Nine Musical Theatre Group 1201649 Receipts and payments accounts CC16a For the period 01/01/2024 To 31/12/2024 from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 28 657 1 935 3 165 1 145 532 1 346 352 1 121 - 38 252 - - - 38 252 5 400 7 890 1 825 1 750 - 473 957 2 170 288 268 2 473 463 893 92 1 378 2 518 28 836 3 116 615 3 731 32 567 5 685 3 599 9 284	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Ticket Sales	28 657	- - - - - - - - -	28 657 1 935 3 165 1 145 532 1 346 352 1 121 - 38 252	15 881
Raffles	1 935			2 227
Bar Sales	3 165			3 683
Membership/Fees	1 145			769
After Show fees	532			532
Donations	1 346			508
Fundraising	352			744
Other	1 121			200
	-			-
*Sub total*(Gross income for AR)	38 252			24 544

A2 Asset and investment sales, (see table).
	-	- - -	- - -
	-			-
*Sub total*	-			-
*Total receipts* A3 Payments
		-	38 252	24 544

Rent - Costume/PropStore	5 400	- - - - - - - - - - - - - - - - - -	5 400 7 890 1 825 1 750 - 473 957 2 170 288 268 2 473 463 893 92 1 378 2 518 - 28 836	4 420
Rent - SelseyAcademy	7 890			4 972
Rent - SelseyMethodist Church Hall	1 825			525
Choreographer	1 750			1 800
Fixtures & Fittings	-			1 876
Insurance	473			667
Subscriptions(website,Dropbox,NODA,Adobe)	957			792
Printing	2 170			2 249
Marketing	288			431
Music Tracks	268			264
Bar Stock	2 473			2 975
Raffle Prizes	463			526
Van Hire	893			647
Fuel	92			162
Sundries/Gratuities	1 378			1 093
Other	2 518			900

**Sub total **	28 836			24 299

A4 Asset and investment purchases, (see table)
Costumes, Props etc.	3 116	- - -	3 116 615 3 731	3 745
Sound and Light	615			1 583
**Sub total **	3 731			5 328
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
		-	32 567	29 627

	5 685	-	5 685	- 5 083
		- -	- 3 599	-
	3 599			9 284
	9 284	-	9 284	4 201

Section B Statement of assets and liabilities at the end of the period

CCXX R1 accounts (SS)

Categories Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B1 Cash funds B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	*Total cash funds* Details Cash in Bank Cash held/in Floats (agree balances with receipts and payments account(s)) Details Details Details Details Costumes Props Sound equipment Lighting Rent(1 months notice) AcademyHall Hire Rehearsal Hall Hire Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 9 034 - 250 - - - 9 284 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which Amount due 480 2 978 1 825 - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			10 000
			500
			1 200
			1 000
			-
			-
			-
			-
			-
			When due

			01 March 2025
			01 February 2025



			Date of approval

CCXX R2 accounts (SS)

	CHARITY COMMISSION Ind	CHARITY COMMISSION Ind	CHARITY COMMISSION Ind	pendent examiner's report on the
	FOR ENGLAND AND WALES			accounts
SectionA			Independent Examiner's Report
Report to the trustees			Cloud Nine Musical	heatre Group
On accounts for the year ended			31st December202	Charity no 1201649 (if any)
Set	out	on pages
				the
			I report to the truste	s on my examination of the accounts ofthe above
			charity ("the Trust")	r the year ended 31/12/2023
Responsibilities and			As the charity's trus	es, you are responsible for the preparation of the
basis of report			accounts in accorda	ce with the requirements of the Charities Act 2011
			("the Act").
			I report in respect o	my examination ofthe Trust's accounts carried out
			under section 145 0	the 2011 Act and in carrying out my examination, I
			have followed all th	applicable Directions given by the Charity Commission
			under section 145(5	(b) of the Act.
	Independent		I have completed m	examination. I confirm that no material matters have
examiner's statement			come to my attentio	in connection with the examination which gives me
			cause to believetha	in, any material respect:
			the accountin	records were not kept in accordance with section 130
			ofthe Chariti	s Act; or
			the accounts	id not accord with the accounting records; or
			the accounts	id not comply with the applicable requirements
			concerning th	form and content of accounts set out in the Charities
			(Accounts an	Reports) Regulations 2008 other than any requirement
			thatthe acco	nts give a 'true and fair' view which is not a matter
			considered a	part of an independent examination.
			I have no concer	s and have come across no othermatters in connection
			with the examina	on to which attention should be drawn in this report in
			order to enable a	roper understanding ofthe accounts to be reached.
			* Please delete the	rds in the brackets iftheydo not apply.
		Signed:		Date: 04/10/24
		Name:	Lisa Roberts (BSC)
Relevantprofessional			Financial Manager	d Clerk/RFO
qualification(s)or body			ICB Leve13
		(ifany):
		Address:	2b Hillfield Road, S	sey West Sussex P020 OJX
IER				1 Oct 2018

Section B	Disclosure
	Only complete if the examiner nee	s to highlight material matters of concern
	(see CC32, Independent examina	on ofcharity accounts: directions and
	guidance forexaminers).
Give here brief details of
any items that the	N/A
examiner wishes to
disclose.