Trustees’ Annual Report for the period
From Period start date 6/4/24 To Period end date 5/4/25
Charity name: Victoria Hall Organ Proms Charity registration number: 1201588
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | ‘Advancing education for the public benefit in the art, science and heritage of the concert hall pipe organ, appreciation and study of the art of music with specific reference to organ, orchestral and choral music, when played upon a grand concert organ such as the historic 1888 four manual Conacher Willis concert organ in the Victoria Hall Hanley, Stoke-on-Trent, in Staffordshire.’ |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of regular concerts using the organ in the Victoria Hall, Hanley together with introductions to the music played. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We have taken due note of Charity Commission guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We do not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | Volunteers help to distribute our advertising. |
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have organised ten concerts each year during our existence and received favourable reports from our audiences. We have attracted many donations to help with our work. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Good, we can cover anticipated expenses. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Surplus funds are put into an interest producing deposit account. This will help with the cost of paying eminent players. |
| Amount of reserves held | Para 1.22 | Currently £8099. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO (foundation model) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By the existing trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Victoria Hall Organ Proms |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1201588 |
| Charity’s principal address | 2 St Chad’s Rd Tunstall Stoke-on-Trent ST6 6EL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Christopher Willis Machin |
Chairman | |||
| Clive ParryRoberts | Trustee | |||
| Maurice Alfred Greenham |
Trustee | |||
| David Burrows | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Christopher Willis Machin
Position (eg Secretary, Chair Chair, etc) Date 11-Oct-2025
Charity Name No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from 4/6/2024 4/5/2025
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Subscriptions 270 General donations 7,551 Fund raisingevents 2,625 Gift Aid 581 800 Interest 99 Purchase of Season Tickets 1,460 - 13,386 - - Sub total - Total receipts 13,386 A3 Payments Season Tickets to ATG 1,445 Cost of events 5,639 1,515 Insurance 378 - - - - - Sub total 8,977 - - Sub total - Total payments 8,977 Net of receipts/(payments) 4,409 A5 Transfers between funds - A6 Cash funds last year end 7,756 Cash funds this year end 12,165 Unrestricted funds to the nearest £ Donation from North Staffs and District Organ Society Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Advertising, stationary, programmes, website A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 270 7,551 2,625 581 800 99 1,460 - 13,386 - - - 13,386 1,445 5,639 1,515 378 - - - - - 8,977 - - - 8,977 4,409 - 7,756 12,165 |
Last year to the nearest £ |
| - - - - - - - - - |
270 | - | ||
| 7,551 | - | |||
| 2,625 | - | |||
| 581 | - | |||
| 800 | - | |||
| 99 | - | |||
| 1,460 | - | |||
| - | - | |||
| 13,386 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 13,386 | - | ||
| - - - - - - - - - - |
1,445 | - | ||
| 5,639 | - | |||
| 1,515 | - | |||
| 378 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 8,977 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 8,977 | - | ||
| - | - - - - |
4,409 | - | |
| - | - | - | ||
| - | 7,756 | - | ||
| - | 12,165 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Nat West bank account Nat West business reserve account Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 4,066 8,099 - 12,165 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| - | ||||
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| OK | ||||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Name | Date of approval |
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|---|---|---|---|