The Dawber Garden Communlty Trust UK Charlty reglstration No.. 1201573 Arbnual Report and audlted Financiaf Statements forthe perfod ended 31. March 2024 The Dawber Garden Community Trust CONTENTS Page Referente and admini5tratrve details of the charity and Sts Trustees Trustees. report 24 Ir¢dependent auditors, report on the financial statemerrts Statemer)t of financial aclivities 6-8 Notes to the financlal ststements The Dawber Garden Community Trust Reference and Admlnistrative Intormatlon of the charlty, Its Trustees and Advisors for the period ended 31 Marth 2024 Trustees Lynn Ritson Chair Phllip Cragg Alison Griffrths Andrew Francis Wright - Resigned February 2024 Matthew Robert Corrigan Robert Parker Resigned November 2023 Paul Whitelam - Appointed February 2024 Charlty Number 1201573 Charlty ReBlgtered Name The Dawber Garden Community Trust Princlpal Address 5, Lawn Cottages Castle Lane Lincoln LN13BH Email dawberBarden@gmall.¢om Telephone 07795 604996 Website www.dawbe ardèn.co.uk Independent Examiner Wrlght Vlgar Ltd Bankers Natwest Mar￿t Place Louth LNII 9NX The Dawber Garden Communlty Trust Trustees Report lor the year ended 315t March 2024 The accounts have been prepared in accordance with the accountire policies set out in note I to the accounts and comply wlth the charf(y'5 Memorandum and Articles of Associatlort, and"Accounting and Reporting by Charities.. Statement of Recommended Practice appllcable to charities preparin8 their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" (effective I ' January 20191. Charltable oblerti￿ and actlvitles To promote the conservation, protertion, and Impn)vement of the physical and natural environment of The john Dawber Gardens for the benefr( of the local community of Lincoln and visitors, primarily but not exclusivety by the maintenance and improvement of the walled garden. Achievements and perfomiance The main achievements of the charty durln8 the period ended 31 March 2024 have been to obtain funding to enable the pond to have been totally refurbished together with the erection of fencing around the pond and many of the paths. Re-planting and improvement works continue to take place. The local community have been encouraged to help in the grounds and, together with the trustees, regular volunteerin8 takes place twlce week￿. A tulip project took place which encouraged local people to engage with the charity by the making and purchasin8 of ceramic tulips by way of a monetary donation. Volunteers The charity relies conslderably on the hard woth of a dedicated team of Voluntee￿ who work at the Earden on a regular basis, we cur￿nt￿ have a team of up to 12 volunteers In Kind Contributions As well as the expenditure recorded within the accounts the following financial in-kind contrlbutlons totalling £2,318.27 were made by the twstees and others Lynn Ritson Pond Liner £1,137. Lynn Ritson Plants to thevalue of £205.83 Lynn Ritson Bench to the Value of £193.20 Phil Cragg WSldlffe Camera to the Value of £95.99 Matt Corrigan Website and Hostin8 to the Value of £86.25 Wright Vigar Ltd independent examination and advice to the Value of £600 The Dawber Garden Communlty Trust Trustees Report {contlnuedl for the perlod ended 31s1 March ZOZ4 Flnanclal Review Going contern Thè Trustees have a reasonable expectation that the charily has adequate resource5 to continue in operational existence for the foreseeable future. During the financial period the Trust beneffted a substantlal inftlal grant, of £IO,LNX), from the John Dawber Charity and significant ongoing support of £23,OLKJ from Investors in Lincoln. Additional grant5 were given by The Lincolnshlre Gardens Trust, Lincoln Rgtary, Lincolnshire Cooperative and the City of Lincoln Council in additlon to individual donatSons have enabled the work of the charity to make considerable progress in the period to 31 March 2024. Reserves Poliiy It is the intention of the trustee5 to Set aside IO% of annual income each year to build a reSe￿e totalling approximately a typical years expenditure over a period of time. This has been met this year. Structurei 8overnan¢e, and management Constitution The Dawber Garden Community Trustls a registered charity, number 1201573, and is COT15tttuted under a Charity Commission Scheme. The charity is 8overned by a governing document. The charity was established a5 a Charitable Incorporated Organi5alion ICIOI on 13 January 2023. The charity is recognised by HM Revenue and Customs for gift aid. Policies and procedures odoptedfor trustees Trustees have. to datè, been appointed by invitation. Organisutiontsl structure onddeclslon-maklng policie5 The trustees have ￿gUlar meetin8s and record minutes. There is on80in8 communication, in pèrson, by email and telephone bètween the trustees. The Trustees also have a dedicated WhatsApp group. The Dawber Garden Community Trust Trustees Report (contlnuedl for the period ended 31st Mar¢h 2024 5tatemenl of trustees, responslbilltles The law applicable to charities In England & Wales requires the trustee5 to prepare a financlal statement for each flnancial period which give a true and fair view of the charity's financial activltles during the period and of its financlal positlon at the end of the period. In preparlng financial statements giving a true and fair vlew, the Trustees should follow best practice and: select surf(able accounting policies and then applythem consistently. obseNe the rnethods and prlnclpals in the Charlties SORP. • make judBements and estlmates that are reasonable and prudent. state whether applitable UK Accourrting Standards and statements of recommended practice have been followed, subject to any materlal departures dlsclosed and explained in the financial statements. prepare the financial 5t3temènts on the going Con￿rn basis unle5S it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping adequate accounting records that disc105e with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements wmply with the Charitles Act 2011. They are also responsible for safeguarding the assets of the charfcy and hence fortaking reasonable steps for the preventlon and detection of fraud and other irre8ularitie5. The Trustees are responsible for the maintenance and Integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and di5semSnation of flnancial Statements may differ from le8islatlon in other jurisdittions. Approved by the Board of Trustees and signed on its behalF by: Lynn Rrison Dated: Chair The Dawber Garden Communlty Trust Independent Examlner's Report to the Trnslees of The Dawber Garden Communlty Trust I report to the charity trustee5 on my examination of the accounts of The Dawber Garden Community Trust for the year ended 31 March 2024 Responsibilitles and ba515 of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordancewith ihe requlrements of the Charitles Act 2011 Ilhe Act'}. I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examirbation I have followed all applicable Direciions given by the Chariiv Commlssion under Sertion 14515llbl of the Act. Independent examlner'5 Statement I have completed my examination. I confirm that no material matters hwe come to my attention in connection with the examination glving me cause to believe that in any material re5pect- accounting records were not kept in respect of the Trust as ￿qUired by Sectlon 130 of the Act,. or the accounts do not accord wlth those records; or the actounts do not comply with the applicable requirements concernlng the form and content of accounts set out in the Charities (Accounts and Report5) Regulations 2C¥)8 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examlnation to whi¢h attention should be drawn in this report in order to enable a propel understandinÉ of the accounts to be reached. Paul Colcomb FCCA Dated 2E 1011 Wright Vigar Limited Chartered Accountsm5 & Busine55 Advise IS Newland, Lincoln, Lincolnshire, LNI IXG The Dawber Garden Community Trust Summary of s1gnifica￿ auountlng policles lal General Infomiation and basis of preparatkn The Dawber Garden Community Trust is an unincorpor*ed registered charity in England I Wales. In the event of the charity being wound up, the liability in ￿$pert of the guarantee is limited lo £1 per member of the charity. The address of the re8iStered office 15 given in the charity information on page 3 of these flnancial statements. The nature of the charity's operation5 and principal activities are to promote the conservation, protection, and improvement of the physical and natural environment of The john Dawber Gardens for the benefit of the local communlty of Lincoln and visitors, prlmarlly but not exclusive￿ by the Maintenan￿ and Improvement of the walled garden. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Ststement of Recommended Practice applicable to charitles preparin8 thelr accourrt5 in accordance with the Financial Reporting Standard applicable In the UK and Republic of Ireland issued in October 2019. the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021, the Charitie5 Act 2011 and UK Generally Accepted Accounting Practice. IThe financial statements have been prepared to give a 'true and falrf view and have departed from the Charities (Accounts and Reports) Regulations 2￿8 only to the extent required to pro- vide a 'true and fair vie￿. This departure has involved followin8 the Accounting and Reporting by Charities.. Statement of Recommended Pr3rtice applicable to charities preparing their ac- counts in accordance with the Flnancial Reporting Standard applicable in the UK and Republic of Ireland issued in Ortober 2019 rather than the Accounting and Reporting by Chari(ies'. State- ment of Recommended Practice effective from l April 2005 which ha5 since been withdrdwn.I The financial 5tatement5 are prepared on a going concern basls under the historical cosl convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the funrtional turrency of the charsty and rounded to the nearest £1. The significant accountlng policies applied in the preparation of ihese financial statements are set out bebw. These policles have been consistently applied io all years presented unle55 otherwise stated. {bl Funds All income and expenses are unrestricted. The Dawber Garden Community Trust Summary of signiflcant accounting policles (¢ontlnued) Icl Inconie recognltlon All incoming resources a￿ induded In the Statement of Financial Artivities ISOFAI when the tharlty is le8ally entltled to the income after any perforn)ance condltions have been met, the arnount can be measured reliably and it is probable that the Income wlll be received. For I￿natIonS to be reco8nised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requlres a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is withln the control of the chadty and it is probable that they will be fuwilled. Donèted facilities and donated professional services are recognised in income at their fairvalue when their economic benefit is probable, it Can be measured rellably and the charity has control over the ttem. Fair value is detemiined on the basis of the value of the gift to the Charity. For example, the amount the charity would be willing to pay in the open market for such facilitles and services. A corresponding amount is recognlsed in expenditure. No amount is included In the financial statements forvolunteer tlme in line with the SORP. Further detail is given in the Trustees, Annual Report. Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the flnancial statements upon receipt. If it is impracticable to asse55 the fair value at receipt or rf the costs to undertake such a valuation outweigh anv benefits, then the falr value Is reco8nlsed a5 a component of donatlon5 when it 15 disirlbuted and an equivalent amount recognlsed as charitable expendlture. Gifts in kind donated for resale are included at fairvalue, being the expected proceeds from sale le55 the expecied costs of sale. whe￿ estimating the fairvalue is practicable UPDn receipt It is recognlsed in stock and 'lncome from other trading activities,. Upon sale, the value of the stock is charged a8ainst'lncome from other trading activwiies, and the proceed5 are recogni5ed a5'1ncorne from othertrading activities,. Where it 15 impractlcable to fair value the items due to the volume of low value items they are not retognised In the financial statements untll they are sold. This income is recognlsed within 'lncome fiom other trading artivities,. Fixed asset glfts in kind are ￿COsn￿ed when T￿1Vable and are Included at falr value. They are not deferred over the lrfe of the asset. For legacies, entitlement is the earlier of the char￿V being notrfied of an impending distribution or the legacy being received. At this point incorne 55 recogni5ed. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be di5trlbuted. On these occasions, the legaty is treated as a contingent asset and disclosed. The Dawber Garden Community Trust Summary of slgnlficant accountlng policies Icontinuedl Ic} Income recognltlon l¢(xrtirtued) Income from trading atttvities Includes income earned from hjndraising events and trading artivities to raise funds forthe charlty. Income is received in exchan8e for supplying goods and services in order to raise funds and Is recognised when entitlernent has occurred. The charity recefves Bovernment grdnts in respect of improvement and maintenance of the garden. Income from government and other grants are recognised at fair value when the charity has entitlernent after any performance condltion5 have been met, it 15 probable that the income wlll be received and the amount can be measured reliabty. If entitlement is not met then these amounts are deferred. Idl Expenditure recognltlon All expendlture is accounted for on an accruals basis and ha5 been classified under headin8S that aggregate all cosls related to the cate80ry. Expenditure is recognlsed where there is a lega5 or constructive obligation to make payments to third partles, it is probable that the settlement will be required and the amount of the obligation can be measured reliab￿. It is categorised under the following headings.. Costs of ralsing funds includes of £383.40 for the purchase for resale of tulip5. Expenditure on charitable activities illtludes £35,986.59 as set out in the financial 5tate- ments above and Other expenditure represents those items not falling into the categorie5 above. Irrecoverable VAT is charged as an expense 08ainst the activity for which expendtture arose. (el Tax The charity is an exempt charity withln the meaning of schedule 3 of the Charities Act 2011 and is collsidered io pass the tests set out in Paragraph I Schedule 6 Finance Act 2010 and therefore it meets the definitlon of a charrtable company for UK corporation tax purposes. If) Goin8 ¢¢)ncern The financial statements have been prepared on a going concern basls a5 the trustees beI￿ve that no material uncertainties exist. The trustees have considered the level of fund5 held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. The Dawber Garden Community Trust Statement of Financlal Artlvltles For the perlod ended 31 March 2024 Unrestrlcted Funds 2024 Restrlcted Funds 2024 Total PeYitxI 2024 Income from: Grants from tyustees and loundations 35,8LK).00 35,800. Grants from businesses 1.360.93 1,360.93 Public donations 1,504.76 1,504.76 Refund 29.94 29.94 Donations from Trustees 10.00 io.c Sales of tulip5 1.743.00 1,743.1)0 In Kind Contributions 2,318.27 2,318.27 Totsl Income: 42.766.90 42,766.90 Expendlture on: Capital projects 29.487.97 29,487.97 Charbtable aLtivwties 4.180.35 4,180.35 In Kind Activity 2,318.27 2,318.27 Total expenditure 35,986.59 35,986.59 Net (expenthturellln¢ome 6,780.31 6,780.31 Net mo¥ement in funds 6.780.31 6,780.31 Net movèment in funds Total funds carried forward 6.780.31 6,780.31 6,780.31 6,780.31 The Dawber Garden Community Trust Statement of Flnancial Aclivitles For the period ended 31 March 2024 ststement of Finandal ktlvlties For the period ended 31 March 20Z4 2024 Current assets Debtor5 Cash at bank Cash held in hand 36.18 6,384.13 360.00 Net current assets 6,780.31 Related party transactlons During the period personal expenses of £61.18 were Mistaken￿ incurred by one of the trustees using the Trust bank account. These funds are included as a debtor in these accounts and have subsequently been repaid following the year end. There was no trustee remuneration in the current or previous year. The Dawber Garden Community Trust Notes For the perlod ended 31 March 2024 Capital projects Pond, fencing and paths Art wtsrk Signage Totsl 29,046.76 251.32 189.89 29,487.97 Charitsble artivltles PuTchase of plants Purchase of fertiliser Tulips Insurance 2,362.34 413.25 383.40 157.LK) Launch C(￿tS General Website 203.68 516.82 143.86 Total 4,180.35