Elland And District Foodbank Charity No. 1201549
| Summary of Accounts Year | 3 - 11th January 2025 to | 10th January 2026 | |
|---|---|---|---|
| Opening Balances | |||
| Current Account | £5,738.70 | ||
| Savings Account | £40,317.96 | ||
| Totals | £46,056.66 | ||
| Income | £20,529.75 | ||
| Total Monies | £66,586.41 | ||
| Expenditure | £11,466.81 | ||
| Total Monies - Expenditure | £55,119.60 | ||
| Closing Balances | |||
| Savings Account | £50,000.00 | ||
| Current account | £5,119.60 | ||
| Totals | £55,119.60 |
Breakdown of Income -Year 3 - 2025 Summary - 11th January 2025 to 10th January 202
| Date | Monthly Donations | Other Donations / Monies |
Grants | Interest on Savings Account |
|---|---|---|---|---|
| January 11th - 31st | 400.00 | 190.00 | ||
| February | 152.50 | 693.00 | ||
| March Gift Aid CO-OP Grant Interest on Savings Account Total |
252.50 252.50 |
339.05 514.32 853.37 |
500.00 500.00 |
142.60 142.60 |
| April | 232.50 | 243.00 | ||
| May | 537.50 | 60.00 | ||
| June Interest on Savings Account Total |
232.50 232.50 |
2,272.50 2,272.50 |
144.98 144.98 |
|
| July | 532.50 | 135.00 | ||
| August | 187.50 | 221.34 | ||
| September ASDA Foundation Grant Interest on Savings Account Total |
282.50 282.50 |
339.30 339.30 |
600.00 600.00 |
146.56 146.56 |
| October The Neighbourly Forum CO-OP Grant 2nd Payment Total |
537.50 537.50 |
140.00 140.00 |
500.00 1,188.81 1,688.81 |
|
| November | 167.50 | |||
| December Enterprise rent-a-car Interest on Savings Account Total |
302.50 302.50 |
2,395.19 2,395.19 |
5,500.00 5,500.00 |
129.75 129.75 |
| January 1st to 10th January 2026 | 117.50 | 199.35 | ||
| Totals | 3,935.00 | 7,742.05 | 8,288.81 | 563.89 |
26
Totals 590.00 845.50 591.55 514.32 500.00 142.60 1,748.47 475.50 597.50 2,505.00 144.98 2,649.98 667.50 408.84 621.80 600.00 146.56 1,368.36 677.50 500.00 1,188.81 2,366.31 167.50 2,697.69 5,500.00 129.75 8,327.44 316.85 20,529.75
Page 1 of 2
Breakdown of Expenditure - Year 3 - 2025 - 11th January 2025 to 10th January 2026
| Bank Charges |
Rent | Insurance | Mobile | Stock / Food |
Other Expenses |
Totals | |
|---|---|---|---|---|---|---|---|
| January 13th January Flowers Cerys 14th January Morrisons 22nd January Morrisons 27th January Lebara Mobile 29th January Morrisons 31st January Bags Aldi 31st January Milk Aldi Totals |
1.50 1.50 |
127.97 106.98 135.27 30.84 401.06 |
26.00 16.25 42.25 |
26.00 127.97 106.98 1.50 135.27 16.25 30.84 444.81 |
|||
| February 3rd February Bank Charges 3rd February Printer Cartridges 5th February Southgate - Rent 7th February Morrisons 14th February Morrisons 21st February Morrisons 26th February Lebara Mobile 26th February Cleaning Materials 27th February Cleaning Materials Morrisons 28th February Morrisons Totals |
12.13 12.13 |
356.00 356.00 |
1.50 1.50 |
88.08 98.53 62.52 75.06 324.19 |
46.00 10.00 5.25 61.25 |
12.13 46.00 356.00 88.08 98.53 62.52 1.50 10.00 5.25 75.06 755.07 |
|
| March 4th March Southgate - Rent 7th March Bank Charges 7th March Morrisons 12th March Asha Food Safety Course 14th March Morrisons 18th March Morrisons 26th March Morrisons 28th March Lebara Mobile Totals |
9.04 9.04 |
356.00 356.00 |
1.50 1.50 |
83.34 133.62 172.56 110.23 499.75 |
10.80 10.80 |
356.00 9.04 83.34 10.80 133.62 172.56 110.23 1.50 877.09 |
|
| April 2nd April Southgate - Rent 4th April Bank Charges 4th April Morrisons 11th April Morrisons 16th April Morrisons 22nd April PIB Risk Services (Insurance) 23rd April Morrisons 28th April Lebara Mobile Totals |
13.41 13.41 |
445.00 445.00 |
796.49 796.49 |
4.90 4.90 |
148.16 78.20 62.51 131.72 420.59 |
445.00 13.41 148.16 78.20 62.51 796.49 131.72 4.90 1,680.39 |
|
| May 1st May Morrisons 6th May Southgate - Rent 7th May Morrisons 7th May Robertshaws New Fridge 8th May Bank Charges 21st May Morrisons 23rd May Currys Printer Cartridges 27th May Lebara Mobile 29th May Morrisons Totals |
9.42 9.42 |
368.00 368.00 |
4.90 4.90 |
97.16 94.41 85.32 96.84 373.73 |
129.99 33.99 163.98 |
97.16 368.00 94.41 129.99 9.42 85.32 33.99 4.90 96.84 920.03 |
|
| June 4th June Southgate - Rent 4th June Morrisons 5th June Bank Charges 18th June Morrisons 25th June Morrisons 26th June Lebara Mobile Totals |
8.86 8.86 |
460.00 460.00 |
4.90 4.90 |
85.35 54.45 79.47 219.27 |
460.00 85.35 8.86 54.45 79.47 4.90 693.03 |
||
| July 2nd July Morrisons 4th July Southgate -Rent 7th July Bank Charges 9th July Morrisons 9th July Photocopying 9th July Photocopying 9th July Flowers Volunteer of the Month 22nd July Morrisons 28th July Lebara Mobile 29th July Morrisons Totals |
10.78 | 368.00 368.00 |
4.90 | 25.16 72.25 89.53 45.44 |
21.60 2.00 12.00 |
25.16 368.00 10.78 72.25 21.60 2.00 12.00 89.53 4.90 45.44 651.66 |
|
| 10.78 | |||||||
| 4.90 | 232.38 | 35.60 | |||||
| Totals January To July | 63.64 | 2,353.00 | 796.49 | 6,022.08 | |||
| 24.10 | 2,470.97 | 313.88 |
Trustees’ Annual Report for the period
Period start date 11/01/2025 Period end date 10/01/2026
Charity name: Elland and District Foodbank
Charity registration number: 1201549
Objectives and Activities
| SORP reference | ||||
|---|---|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To prevent or relieve poverty in the HX4 and HX5 Elland and District area by: ● Providing emergency food and basic essential items to individuals and families in need, and /or other charities and organisations working to prevent or relieve poverty for their distribution ● Providing support, advice or signposting to the relevant information or advisory services ● Working in partnership with other organisations in the relief of food poverty ● Giving emergency assistance to anyone seeking help and signposting as a one-off provision, at the discretion of the trustees. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Weekly food provision to people in poverty from HX4 or HX5 every Saturday. In addition to food, we provide pet food each week and toiletries/cleaning products once a month. A coffee bar is available for clients to use for social support. Local councillors and other community groups are present to provide additional support and guidance to clients on housing, finance, and other matters. On Fridays each week, volunteers pick up food donations from local supermarkets/donors. We also have a network of individuals, schools, church |
|---|---|---|
| groups, businesses, and organisations that regularly donate to us. We collaborate with other charities and voluntary groups across Calderdale to ‘trade’ items, utilising our collective resources to benefit the wider community in need. The Trustees identify and make grant applications to financially support the running of the Foodbank. |
||
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are aware of, and have regard to, the Charity Commission's public benefit guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The volunteers are organised into 6-week rotas for every Friday and Saturday of the year. On Fridays, three teams of volunteers (two in each team) collect from our local supermarket donors. An additional 4 volunteers help unload, sort and pack staple provisions and fresh produce bags ready for distribution on Saturday mornings. The Saturday team of 10 volunteers carry out a range of tasks from welcoming the clients; registering new clients; distributing the food bags; providing refreshments and signposting clients to other organisations as appropriate. Volunteers are encouraged to provide feedback on the effective operation of the Foodbank, and many good ideas have been implemented. We also have the support of 3 local councillors who either attend on Saturday mornings to give advice or bring food donations each week. |
Achievements and Performance
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|SORP reference|
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 On average, 54 households attended the Foodbank each week, feeding 71 adults and 55 children. We provided 59,076 meals at a value of over £28,000. The actual spend on food was £4,904, which was a 29% increase on last year - reflecting higher prices. We provided food to 10 clients who lived outside HX4 and HX5 and directed many more who contacted us by telephone or email to their relevant Foodbank. We collected from 8 local supermarkets/food suppliers each week. We have 41 committed and active volunteers. This year, we have worked with the Youth Justice Service to welcome younger volunteers (16-18 years) and their support worker. The volunteers receive a written monthly update following the Trustees' meeting, and a Safeguarding training course was provided in May 2023. We have provided a monthly ‘Volunteer of the Month’ award during 2025 to recognise those volunteers who go above their usual commitment. In the last 2 years, an Annual General Meeting was held for donors and the public to hear about the work of the Foodbank in the previous year. A newsletter is circulated to everyone on the Foodbank’s circulation list. From this year, we will hold the AGM in March, which will allow us to present the final financial reports, which will also be submitted to the Charity Commission. We continue to be aware of our users' feedback. This year, we completed a survey of 37 households. The feedback was informative and positive regarding the food and environment provided by EDFB and particularly highlighted the effective contribution of volunteers. |
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|---|---|
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Achievements against objectives set |
Para 1.41 |
N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | When we became a charity in 2023, we applied for and received funding from the National Lottery, which helped secure our financial future In 2024, we received grants totalling £4,372 to support the day-to-day operation of the Foodbank. In 2025 we received Grants of £8,288 from Enterprise Rent-A-Car, the Co-op, Sainsburys and Asda |
| Investment performance against objectives |
Para 1.41 | N/A |
Financial Review
| Financial Review | |||
|---|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | 2025 /2026, our 3rd year as a charity, was another successful year for the Elland and District Foodbank. In 2025/2026, our income more than covered our expenditure. Our expenditure on Food and Stock, Bank Charges, Rent, Insurance, Mobile phone and other expenses were virtually the same as those incurred in 2024/2025. This was due to increases in non-financial donations of food and our rigorous control of stock and reviews of our income, expenditure and Financial Policies and Procedures. In the next financial period we will continue to apply for available grants and monies to cover our expected expenditure and keep our current level of reserves intact. |
|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserves we are holding cover our expected expenditure levels for the next 3 years which guarantees the financial future of the Elland and District Foodbank Should our income levels fall or expenditure levels rise, our current levels of reserves are |
| there to ensure we can maintain our current level of support to our clients |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £35,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Donations and grants |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | A significant reduction in our financial and food donations |
| Other |
Structure, Governance and Management
Description of charity’s trusts:
Description of charity’s trusts: |
Description of charity’s trusts: |
Description of charity’s trusts: |
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | ‘Foundation’ model constitution |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Potential new trustees are approached to become a trustee following agreement at a trustee meeting. Consideration is given to the skills, knowledge and experience needed for the effective administration of the CIO. The role is fully explained to them. |
The potential new trustee is invited to a trustee meeting, following which they confirm their acceptance of the role.
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Each new trustee is provided with ● a copy of the current version of the constitution, policies and risk register ● a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts ● the Volunteer handbook, which details the operational roles of Duty Manager and Registration Manager - both of which are carried out by Trustees. ● support in taking on new roles by existing Trustees. |
| The charity’s organisational structure and any wider network with which the charity work |
Para 1.51 | The Foodbank has 10 Trustees who manage the affairs of the CIO as per the constitution. 41 volunteers are organised into a 6-week rota to ensure the service is provided every Friday and Saturday. The Foodbank has a Trustee representation on the Calderdale Food Poverty Forum, which brings together charities and voluntary organisations related to food poverty. It meets every 6 weeks. We also have representation on the Volunteer Managers Group. |
| Relationship with any related parties |
Para 1.51 | N/A |
Reference and Administrative details
| Charity name | Elland and District Foodbank | |
|---|---|---|
Other name the charity uses |
N/A | |
| Registered charitynumber | 1201549 |
Charity’s principal address Springfield House Forest Hill Road Elland Huddersfield Yorkshire HD3 3FB
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Moira Ann Mansfield |
Safeguarding Lead | ||
| 2 | Brian Denis Mansfield |
|||
| 3 | ChrisMorton | Storage | ||
| 4 | Joanne Miller | Secretary and Vice-Chair | ||
| 5 | Maria Neary | Chair | ||
| 6 | Trevor Hicks | Stock Control Lead | ||
| 7 | MaryHamilton | Treasurer | ||
| 8 | AshaBrunkard | Grantapplications | ||
| 9 | Jayne McNulty | Deputy Safeguarding Lead |
||
| 10 | Sarah Gething | Grant applications |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the
assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information) N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details N/A
Other optional information
Declarations
| Signature(s) | |||||
| Full name(s) | Maria Neary | Mary Hamilton | |||
| Position (eg Secretary, Chair, etc) |
Trustee Chair | Trustee Treasurer | |||
| Date | 3.3.26 |