## **Trustees’ Annual Report for the period** ## **Period start date 11/01/2024 Period end date 10/01/2025** ## **Charity name: Elland and District Foodbank** ## **Charity registration number: 1201549** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To prevent or relieve poverty in the HX4 and**
**HX5 Elland and District area by:**
**● Providing emergency food and basic**
**essential items to individuals and families in**
**need and /or other charities and**
**organisations working to prevent or relieve**
**poverty for their distribution**
**● Providing support, advice or signposting to**
**the relevant information or advisory services**
**● Working in partnership with other**
**organisations in the relief of food poverty**
**● Giving emergency assistance to anyone**
**seeking help and signposting as a one-off**
**provision, at the discretion of the trustees.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Weekly food provision to people in**
**poverty from HX4 or HX5 every**
**Saturday. In addition to food, we**
**provide pet food each week and**
**toiletries/cleaning products once a**
**month. A coffee bar is available for**
**clients to use for social support. Local**
**councillors and other community**
**groups are present to provide additional**
**support and guidance to clients on**
**housing, finance, and other matters.**
**On Fridays each week, volunteers pick**
**up food donations from local**
**supermarkets/donors. We also have a**
**network of individuals, schools, church**| |||**groups, businesses, and organisations that**
**regularly donate to us.**
**We collaborate with other charities and**
**voluntary groups across Calderdale to**
**‘trade’ items, utilising our collective**
**resources to benefit the wider community**
**in need.**
**The Trustees identify and make grant**
**applications to support the running of the**
**Foodbank.**| |---|---|---| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|**The Trustees are aware of, and have regard to,**
**the Charity Commission's public benefit**
**guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |||| |Contribution made by
volunteers|Para 1.38|**The volunteers are organised into**
**6-week rotas for every Friday and**
**Saturday of the year.**
**On Fridays, three teams of 6 volunteers**
**collect from our local supermarket donors.**
**An additional 4 volunteers help unload, sort**
**and pack staple provisions and fresh**
**produce bags ready for distribution on**
**Saturday mornings.**
**The Saturday team of 10 volunteers**
**carry out a range of tasks from**
**welcoming the clients; registering new**
**clients; distributing the food bags; providing**
**refreshments and signposting clients to**
**other organisations as appropriate.**
**Volunteers are encouraged to provide**
**feedback on the effective operation of the**
**Foodbank and many good ideas have**
**been implemented.**
**We also have the support of 3 local**
**councillors who either attend on**
**Saturday mornings to give advice or**
**bring food donations each week.**| |---|---|---| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|**On average, 55 households attended the**
**Foodbank each week, feeding 73 adults and**
**58 children. We provided 61,000 meals at a**
**value of over £30,000. The actual spend on**
**food was £4,231, which was a 40% reduction**
**on last year.**
**74% of clients are from HX5 and 26% from**
**HX4.**
**We provided food to 10 clients who lived**
**outside HX4 and HX5 and directed many**
**more who contacted us by telephone or email**
**to their relevant Foodbank.**
**We collected from 8 local**
**supermarkets/food suppliers each week.**
**We have 41 committed and active**
**volunteers. This year, we have worked**
**with the Youth Justice Service to**
**welcome younger volunteers (16-18**
**years) and their support worker.**
**The volunteers receive a written monthly**
**update following the Trustees' meeting, and a**
**Safeguarding training course was provided in**
**May 2023.**
**We had a volunteer social event in November**
**2024 to thank our volunteers for their time,**
**effort and commitment.**
**In January, an Annual General Meeting is held**
**for donors and the public to hear about the**
**work of the Foodbank in the previous year. A**
**newsletter is circulated to everyone on the**
**Foodbank’s circulation list.**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**When we became a charity in 2023, we**
**applied for and received funding from the**
**National Lottery, which will secure our**
**future for at least the next two to three**
**years.**
**In 2024, we received grants totalling £4,372**
**to support the day-to-day operation of the**
**Foodbank.**| |||| Investment performance Para 1.41 **N/A** against objectives ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
the period|Para 1.21|**2024 /2025, our 2nd year as a charity, was**
**another successful year for the Elland and**
**District Foodbank.**
**Though our other donations and grants were**
**significantly down compared to 2023/2024,**
**mainly due to the £20,000 National Lottery**
**Grant we received in 2023/2024, our income**
**more than covered our expenditure in that**
**period.**
**Our rent increase was as expected. Our**
**insurance cost increased by 71% due to the**
**changes in cover we required for our current**
**operation. However our expenditure on food**
**and stock were less than in 2023/2024 due to**
**e.card donations, increases in non-financial**
**donations of food and our rigorous control of**
**stock.**
**We continue to review our income and**
**expenditure and policies procedures on a**
**monthly basis and take actions for change**
**/improvements wherever this is appropriate.**
**Closing our previous bank account has made**
**our financial reporting more effective.**
**Our reserves also remain intact which**
**guarantees the financial future of the Elland**
**and District Foodbank.**| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|**The reserves we are holding cover our**
**expected expenditure levels for the next 3**
**years. This will enable us to put plans in place**
**should our income levels fall, yet at the same**
**time help maintain our clients' current levels**
**of support.**
**In the next financial period and future years,**
**we will apply for available grants to cover our**
**expected expenditure and keep our current**
**level of reserves intact.**| |Amount of reserves held|Para 1.22|**£35,000**| |Reasons for holding zero|Para 1.22|**N/A**| |reserves||| |---|---|---| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|**None**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Donations and grants**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**A significant reduction in our financial and**
**food donations**| |Other||| |||| ## **Structure, Governance and Management** |**:**|| |---|---| |Para 1.25|**‘Foundation’ model constitution**| |Para 1.25|**Charitable Incorporated Organisation**
**(CIO)**| |Para 1.25|**Potential new trustees are approached to**
**become a trustee following agreement at a**
**trustee meeting.**
**Consideration is given to the skills,**
**knowledge and experience needed for**
**the effective administration of the CIO.**
**The role is fully explained to them.**
**The potential new trustee is invited to a**
**trustee meeting, following which they**
**confirm their acceptance of the role.**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Each new trustee is provided with**
**● a copy of the current version of the**
**constitution, policies and risk register**
**● a copy of the CIO’s latest Trustees’ Annual**
**Report and statement of accounts**
**● the Volunteer handbook, which details**
**the operational roles of Duty Manager and**
**Registration Manager - both of which are**
**carried out by Trustees.**
**● Each new Trustee is supported in taking on**
**new roles by existing Trustees.**| |The charity’s organisational
structure and any wider
network with which the
charity work|Para 1.51|**The Foodbank has 10 Trustees who manage**
**the affairs of the CIO as per the constitution.**
**41 volunteers are organised into a**
**6-week rota to ensure the service is**
**provided every Friday and Saturday.**
**The Foodbank has a Trustee**
**representation on the Calderdale Food**
**Poverty Forum, which brings together**
**charities and voluntary organisations**
**related to food poverty. It meets every 6**
**weeks.**| |Relationship with any related
parties|Para 1.51|**N/A**| |||| ## **Reference and Administrative details** |Charity name|Charity name|Charity name|Elland and District Foodbank|Elland and District Foodbank|Elland and District Foodbank| |---|---|---|---|---|---| |Other name the charity uses|||N/A||| |Registered charity number|||1201549||| |Charity’s principal address|||Springfield House
Forest Hill Road
Elland
Huddersfield
Yorkshire
HD3 3FB||| ||||||| ||Trustee name|Office (if any)||Dates acted if not
for whole year|Name of person (or
body) entitled to
appoint trustee (if
any)| |1|Moira Ann
Mansfield|Safeguarding Lead||| |---|---|---|---|---| |2|Brian Denis
Mansfield|||| |3|Chris Morton|Storage||| |4|Andrew Jacobs|Vice-Chair and GDPR
Lead|January - December
2024|| |5|Joanne Miller|Secretary and Vice-Chair||| |6|Maria Neary|Chair||| |7|Trevor Hicks|Stock Control Lead||| |8|Mary Hamilton|Treasurer||| |9|Asha Brunkard|Grant applications|April 2024 - present|| |10|Jayne McNulty|Client survey and Deputy
Safeguarding Lead|April 2024 - present|| |11|Sarah Gething|Grant applications|April 2024 - present|| Corporate trustees – names of the directors at the date the report was approved **Director name N/A** |Name of trustees holdingtitle topropertybelongingto the charity|Name of trustees holdingtitle topropertybelongingto the charity|Name of trustees holdingtitle topropertybelongingto the charity| |---|---|---| |**Trustee name**|**Dates acted if not for whole year**|| |**N/A**||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**N/A**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**N/A**| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **N/A** ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of adviser Name Address N/A** **Name of chief executive or names of senior staff members (Optional information) N/A** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **----- Start of picture text -----**
Signature(s)
Full name(s) Maria Neary Mary Hamilton
Position Trustee Chair Trustee Treasurer
(eg Secretary, Chair, etc)
Date 31.10.25
**----- End of picture text -----**
## **Elland And District Foodbank Charity No. 1201549** ## **Summary of Accounts Year 2 - 11th January 2024 to 10th January 2025** ## **Opening Balances** New Account £ 40,937.59 Old Account £ 2,513.61 **Totals £43,451.20 Income £13,969.72 Total Monies £57,420.92 Expenditure £11,364.26 Total Monies - Expediture £46,056.66 Closing Balances** Savings Account £ 40,317.96 Current account £ 5,738.70 **Totals** £46,056.66 **Income -Year 2 - 2024 Summary - 11th January 2024 to 10th January 2025** |**Date**|**Monthly Donations**|**Other Donations /**
**Monies**|**Grants**| |---|---|---|---| |January
February
March
April
April Gift Aid
May **
May The Neighbourly Forum
June
Adjustments
Interest on Savings Account
July
August
September
Interest on Savings Account
October
ASDA Foundation Grant
Calderdale MBC Banners
November
December
Interest on Savings Account
North Halifax Partnership
1st to 10th January 2025
Arnold Clark Grant|360.00
37.50
102.50
117.50
477.50
77.50
512.50
202.50
227.50
457.50
112.50
207.50
62.50|411.19
222.43
270.00
497.13
634.47
333.40
61.00
151.00
18.08
119.50
44.00
820.52
149.66
394.12
1168.00
717.00
150.22
160.00|280.00
1000.00
192.00
400.00
2500.00| |Donations Old Account 11th January to 15 May 2024
11th January to 23rd January
24th January to 23rd February
24th February to 22nd March
23rd March to 23rd April
24th April to 15th May|30.00
75.00
50.00
121.00
45.00||| |**Totals**|**3276.00**|**6321.72**|**4372.00**| ** The Old Account was closed on 15th May 2024 £40,000.00 was transferred from the new account to the savings account on 23rd May 2024 ## **Totals** 771.19 259.93 372.50 614.63 634.47 810.90 280.00 138.50 151.00 18.08 632.00 246.50 1048.02 149.66 851.62 1000.00 192.00 1280.50 924.50 150.22 400.00 222.50 2500.00 30.00 75.00 50.00 121.00 45.00 **13969.72** ## **Breakdown of Expenditure - Year 2 - 2024 - 11th January 2024 to 10th January 2025** |||||||||| |---|---|---|---|---|---|---|---|---| ||~~Bank~~
Charges|~~Rent~~|~~Insurance~~|~~Mobile~~|~~Stock /~~
Food
|~~Other~~
Expenses|~~Totals~~
|~~**Total**~~
**for Month**| |~~12th January Milk~~
12th January Sausages|||||~~41.40~~
90.00||~~41.40~~
90.00|**896.40**| |
12th January Rent November 2023
12th January Rent December 2023||340.00
425.00|||||340.00
425.00|| |||||||||| |~~5th February~~
5th February
19th February
26th February
Flowers for Hilary
|~~6.32~~|||5.00
5.00
5.00||25.60
|~~6.32~~
5.00
5.00
5.00
25.60
|**46.92**| |~~5th March Book Token~~
6th March Bank Charges
8th March Printer Cartridges
8th March Printer Cartridges
21st March Lyca Mobile
25th March Morrisons Milk
26th March Morrisons Milk
|3.14|||5.00|8.12
13.64|~~20.00~~
29.99
50.48|~~20.00~~
3.14
29.99
50.48
5.00
8.12
13.64
|**130.37**| |~~2nd April Rent January~~
2nd April Rent February
2nd April Rent March
5th April Lyca Mobile
6th April Bank Charges
12th April Morrisons
17th April Aldi
22nd April
29th April
|0.75|~~340.00~~
340.00
425.00||5.00
5.00
5.00|108.96
102.72||~~340.00~~
340.00
425.00
5.00
0.75
108.96
102.72
5.00
5.00
|**1332.43**| |~~2nd May PIB Risk services (Insurance)~~
7th May Bank Charges
9th May Morrisons
13th May Lyca Mobile
16th May Morrisons
21st May Lyca Mobile
29th May Rent April
29th May Rent May
31st May Morrisons
31st May Lyca Mobile
|1.08
|356.00
445.00|~~775.50~~|5.00
5.00
5.00|5.20
77.52
44.71||~~775.50~~
1.08
5.20
5.00
77.52
5.00
356.00
445.00
44.71
5.00
|**1720.01**| |~~4th June Bank Charges~~
5th June Banners
6th June Morrisons
6th June Stationery
7th June Morrisons
10th June Banners
13th June Lyca Mobile
14th June Morrisons
17th June Lyca Mobile
21st June Nantar
21st June Morrisons
24th June Lyca Mobile
26th June Morrisons
|~~4.03~~|||5.00
5.00
5.00
|39.60
91.80
119.74
51.38
60.36|96.00
45.98
192.00
55.00|~~4.03~~
96.00
39.60
45.98
91.80
192.00
5.00
119.74
5.00
55.00
51.38
5.00
60.36
|~~**:**~~
**770.89**| |~~1st July Lyca Mobile~~
2nd July Lyca Mobile
5th July Lyca Mobile
5th July Bank Charges
5th July Morrisons
12th July Morrisons
15th July Lyca Mobile
19th July Morrisons
22nd July Lyca Mobile
24th July Morrisons
30th July Morrisons
30th July Expenses - Asha *
30th July Expenses - Jo *
30th July Expenses - Maria & Trevor
31st July Morrisons
|0.88
|||~~5.00~~
5.00
5.00
5.00
5.00|||~~5.00~~|**623.36**| ||||||||5.00
5.00
|| ||||||||0.88
138.16
145.26
5.00
108.98
5.00
53.78
7.45
35.10
38.40
9.90
60.45
|| ||||||138.16
145.26
108.98
53.78
7.45
60.45|35.10
38.40
9.90||| |~~5th August Bank Charges~~
7th August Morrisons
9th August Lyca Mobile
12th August Carrier Bags
20th August Morrisons
27th August Lyca Mobile
28th August Morrisons
|~~0.94~~|||5.00
5.00|71.71
83.20
24.56
|65.00|~~0.94~~
71.71
5.00
65.00
83.20
5.00
24.56
|**255.41**| |~~4th September Morrisons~~
5th September Rent - June, July & August
6th September Lyca Mobile
9th September Lyca Mobile
11th September Flying Flowers
12th September Morrisons
16th September Food For Families
17th September Morrisons
23rd September Lyca Mobile
23rd September Lyca Mobile
25th September Morrisons
30th September Lyca Mobile
||1157.00||5.00
5.00
5.00
5.00
5.00|~~48.17~~
54.30
120.00
55.84
88.68|30.00|~~48.17~~
1157.00
5.00
5.00
30.00
54.30
120.00
55.84
5.00
5.00
88.68
5.00
|**1578.99**| |~~7th October Bank Charges~~
8th October Rent September
8th October Morrisons
16th October Morrisons
18th October Lyca Mobile
22nd October Currys Printer Cartridges
24th October Morrisons
28th October Lebara Mobile
28th October Thwaites Butchers
30th October Morrisons
|~~0.24~~
|356.00||5.00
1.50|78.46
48.06
52.02
105.00
33.12|62.48|~~0.24~~
356.00
78.46
48.06
5.00
62.48
52.02
1.50
105.00
33.12
|**741.88**| |~~4th November Bank Charges~~
8th November Morrisons
12th November Morrisons
12th November RS & W Williams - CC Report
12th November Rent October
19th November Morrisons
25th November Currys Printer Cartridges
28th November Lebara Mobile
28th November Lidl
29th November Morrisons|~~3.39~~|356.00||1.50|64.32
64.59
138.90
97.12
66.24|200.00
57.49|~~3.39~~
64.32
64.59
200.00
356.00
138.90
57.49
1.50
97.12
66.24|**1049.55**| |4th December Morrisons
Bank Charges
12th December Morrisons
17th December Morrisons
17th December Flying Flowers (Hilary)
23rd December Morrisons
23rd December Thwaites Butchers
30th December Lebara Mobile|5.22|||1.50|88.42
100.48
109.50
64.74
580.00|36.00|88.42
5.22
100.48
109.50
36.00
64.74
580.00
1.50|**985.86**| |3rd January Morrisons
3rd January Rent November
3rd January Rent December
6th January Coopers Kitchen
9th January Morrisons
9th January Bank Charges|10.90|445.00
356.00|||71.79
98.50|250.00|71.79
445.00
356.00
250.00
98.50
10.90|**1232.19**| |Totals|36.89|5341.00|775.50|134.50|3776.95|1299.42|11364.26|**11364.26**|