Trustees’ Annual Report for the period
From 1[st] January 2023 Period start date To Period end date 31[st] December 2023
Charity name: A Helping Paw – Pet Food Bank
Charity registration number: 1201480
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | We aim to ensure that no pet in Northumberland goes to sleep hungry. We provide pet food parcels for struggling households |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We complete raise donations both financial and physical pet food to provide as much pet food support as we can. This is typically 1 week’s worth of food for each pet in the household up to a maximum of once per month. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The board of trustees have had consultation regarding this guidance. This was supported by a one day visit to Glasgow for free consultancy on how to manage inline with this guidance and general advice on managing the charity. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A – The charity currently doesn’t have the size or funds available to consider grant making. |
| Policy on social investment including program related investment |
Para 1.38 | N/A – The charity currently doesn’t have the size or funds available to consider social investment. |
| Contribution made by volunteers |
Para 1.38 | Volunteers primarily support organising & distributing the pet food parcels at our locations supported by the board trustees. All other activities are managed by the board |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has achieved the below Supported hundreds of pets in our first year to not go to bed hungry. In the process supporting struggling households Obtained national and local press to raise awareness of pet poverty Created a strong local social media presence Raised enough in donations and support to provide continued service, hold reasonable reserves ready for delivering our growth plans in 2024 Built strong relations with local businesses to establish us in the community Set up 4 drop off points in Northumberland for pet food donations |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Our main objective was to provide continued stable service, build a base of donations from a handful of collections points and have as strong as possible financial reserve at year end in addition to have a working, fair platform. We feel as a board we have met if not exceeded our hopes in 2023 |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | With not operating for very long, our hope was that our fundraising would allow us to meet the demands set by our users. We feel that while we can always do more and will set higher aims for the future we hit our goal of providing a consistent service. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Finishing the year with over £1,000 in our account means that we can afford rent for 10 months, or operate the charity in full for a minimum of 4 months without any additional donations based on current expenditure. We are delighted that because of this the charity can continue to provide its services to struggling pet owners. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our policy for reserves is to work towards having a total of 6 months total expenditure cover or rent for 12 months to enable the charity to continue operating without risk. |
| Amount of reserves held | Para 1.22 | £1000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A – due to holding £1000 reserves as of year end |
| Details of fund materially in deficit |
Para 1.24 | N/A – no funds held in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No significant risk, unless our storage container rent increase exponentially however this is unlikely. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
All funds raised for 2023 are through direct donations. Majority of fundraising has been done digitally via social media. We are looking to do events in 2024 but aren’t looking to grants while the charity donations alone are supporting our strategy. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A – we are too small for social investment at this stage |
| A description of the principal risks facing the charity |
Para 1.46 | Our largest risk is pet food price inflation but all economic factors such as the cost of living etc will increase our demand and also costs. Reliance on our storage unit has enabled us to avoid high rent costs and keep overheads low, if this changes we would be significantly impacted however we feel this risk is not great at this time. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The board appoints trustees based on an electoral system where 50% of the board must agree to the appointment. Criteria will vary subject to the needs and strategy of the charity however professional background, availability, commitment and familiarity to the board will all be considered |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustee training will be provided by the chair of the board directly in order to maintain a consistent onboarding process. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity structure is contained of the chair, the treasurer/co-chair and 2 other trustees. |
| Relationship with any related parties |
Para 1.51 | N/A – we are supported by various local businesses but have no formalised agreements with them. |
| Other |
Reference and Administrative details
| Charity name | A Helping Paw–Pet Food Bank |
|---|---|
| Other name the charity uses | A Helping Paw |
| Registered charitynumber | 1201480 |
| Charity’s principal address | 21-31 Park View Whitely Bay Tyne & Wear NE26 2TP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Tyesha Muncaster | 3/1/2023 – Ongoing | |||
| Michael Brannighan |
3/1/2023 – Ongoing | |||
| AmyElliott | 3/1/2023 – 23/2/2023 | |||
| Sophie Mason | 3/1/2023 – Ongoing | |||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/a – No assets held held in this capacity Name and objects of the N/a – No assets held charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a – No assets held safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| Consultant | Simon Taylor | 44 Aurs Drive, Barhead, Glasgow, Scotland, G78 2LW |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
T Muncaster Signature(s) M Brannighan Tyesha Muncaster Full name(s) Michael Brannighan Position (eg Secretary, Treasurer & Vice Chair Chair of the board of Trustees Chair, etc) Date 10/10/2024
Charity Name No (if any) A Helping Paw - Pet Food Bank 1201480 Receipts and payments accounts CC16a For the period 1/1/2023 12/31/2023 To from 1/1/2023 12/31/2023
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Donantion - Towards rental for 1year - Donations - Facebook campaign forpet food - Donations - General unrestricted donations 3,970 Expense Error Corrections 154 - - - - 4,124 N/A - - Sub total - Total receipts 4,124 A3 Payments Pet Food & Service Packages 1,196 Fuel Payments 705 Rent 1,000 Glasgow ConsulancyTripExpenses 247 Set upoperational costs 401 Marketingmaterials & Costco membership 131 Expenses - Animal Food & Fuel 111 Expenses - Error 77 Sub total 3,868 - - Sub total - Total payments 3,868 Net of receipts/(payments) 256 A5 Transfers between funds - A6 Cash funds last year end 222 Cash funds this year end 478 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ 1,200 702 - - - - - - 1,902 - - - 1,902 702 - 200 - - - - 902 - - - 902 1,000 - - 1,000 Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,200 702 3,970 154 - - - - 6,026 - - - 6,026 1,898 705 1,200 247 401 131 111 77 4,770 - - - 4,770 1,256 - 222 1,478 |
Last year to the nearest £ |
| - - - - - - - - - |
1,200 | - | ||
| 702 | - | |||
| 3,970 | - | |||
| 154 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 6,026 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 6,026 | - | ||
| - - - - - - - - |
1,898 | - | ||
| 705 | - | |||
| 1,200 | - | |||
| 247 | - | |||
| 401 | - | |||
| 131 | - | |||
| 111 | ||||
| 77 | - | |||
| 4,770 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 4,770 | - | ||
| 1,000 | - - - - |
1,256 | - | |
| - | - | - | ||
| - | 222 | - | ||
| 1,000 | 1,478 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Unrestricted for operational costs e.g Food Rent reserves Details Details N/A - sought no investment Details Tablet Card Reader Details N/A Signature M Brannighan T Muncaster Total cash funds (agree balances with receipts and payments account(s)) N/A - as a policy we hold £0 outside of our ~~bank account. Any cash is depositied into~~ |
to nearest £ to nearest £ 478 - - 1,000 - - 478 1,000 OK OK to nearest £ to nearest £ - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted 132 Unrestricted 95 - - - - - - - - - - - - Print Name Michael Brannighan Tyesha Muncaster Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| >132 | |||
| >95 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| M Brannighan | Michael Brannighan | 10/10/2024 | |
| T Muncaster | Tyesha Muncaster | 10/10/2024 |