Annual Report and Accounts Sixpenny Handley Village Hall CIO For the year ended 31 March 2024
Registered Charity Number: 1201429 (England and Wales) Prepared by CBA Services Limited
Contents
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3 Reference and Administration Details
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4 Trustees' Report
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6 Accountants' Report
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7 Receipts and Payments
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9 Statement of Assets and Liabilities
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Annual Report and Accounts Sixpenny Handley Village Hall CIO
Reference and Administration Details
Sixpenny Handley Village Hall CIO For the year ended 31 March 2024
Registered Charity Number
1201429
Principal Address
Common Road, Sixpenny Handley, Salisbury, SP5 5NJ
Trustees
Paul Jamieson Syles, Chair (Appointed 21 December 2022)
Penelope Jane Margaret Mansergh, Secretary (Appointed 21 December 2022) Karen Adams, Treasurer (Appointed 21 December 2022) Rosalie Adams (Appointed 21 December 2022)
Janice Vivienne Bicker (Appointed 21 December 2022)
Brigitte Cooper (Appointed 21 December 2022)
Shellie Amanda Cooper (Appointed 18 October 2023)
Charlotte Humberstone (Appointed 21 December 2022)
Gillian Mott (Appointed 21 December 2022, Resigned 18 October 2023)
Timothy Robert Reynolds (Appointed 21 December 2022)
Angela Gordon Snape (Appointed 21 December 2022)
Colin Taylor (Appointed 21 December 2022)
Bankers
National Westminster Bank Plc 48 Blue Boar Row, Salisbury, SP1 1DF
Advisers
CBA Services Limited
45 East Street, Blandford Forum, DT11 7DX
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Annual Report and Accounts Sixpenny Handley Village Hall CIO
Trustees' Report
Sixpenny Handley Village Hall CIO For the year ended 31 March 2024
Objectives and Activities
Purpose
The provision and maintenance of a village hall for the use of the inhabitants of Sixpenny Handley and the surrounding area without distinction of political, religious or other opinions, including use for:
A) meetings, lectures and classes, and
B) other forms of recreation and leisure-time occupation,
with the object of improving the conditions of life for the inhabitants.
Activities
For such charitable purposes for the public benefit in the parish of Sixpenny Handley and Pentridge. To maintain, manage and co-operate with any statutory authority in the maintenance and management of the village hall for activities promoted by the charity.
Public Benefit
The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and Performance
After much discussion, form filling and determination the new Charitable incorporated organisation was accepted by the charity commission in 2022. The old charitable trust was finally dissolved at the end of last year, a new lease with the parish council agreed and we have just completed our first financial year of the CIO.
The trustees are delighted to report that the Hall has had another busy year. Bookings remain strong and we thank our wonderful user groups for their support.
All of the trustees have worked incredibly hard over the last year, especially our entertainment committee. Hosting another sell out children’s Artsreach show in the February half term, again raising some funds for the hall but more importantly, great for our community and social cohesion.
The entertainment committee will be speaking to the school, shops, church and wider community to involve as many as possible in the lead up to the upcoming show in October.
The entertainment committee has worked hard to build goodwill amongst a core audience of community regulars who are genuinely grateful for what they’re doing. Those who attend the Artreach events from all around Dorset have also commented on how wonderful it is to see such a varied programme of events going on at the hall.
The New Year’s Eve Party was a great success . We had 90 paying guests and made a profit.
The fund-raising quarterly Craft fairs started well last month with a bumper number of stall-holders and good turnout of support.
Our Community Cinema continues to be well received and supported. It has now established itself as a regular feature of the Winter months and as an asset to the community and our working relationship with the team at St Mary's PCC which goes from strength to strength.
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Annual Report and Accounts Sixpenny Handley Village Hall CIO
Trustees' Report
The trustees have once again been delighted to offer the hall to groups that support and benefit our community free from charge. The church team recently held a fantastic D-day longest yarn event which was extremely well supported. It’s lovely to see the hall used as a centre for the community to gather.
We have again liaised with the Parish council and completed maintenance and repairs. Thank you to the Parish council for funding the installation of our solar panels and the recent costly repairs to the heating system.
The trustees have undertaken a huge number of improvements and maintenance, too many to list, but we are delighted with the refurbishment of the foyer with new plaster, paint, locally made sign and notice boards.
Structure, Governance and Management
Governing Document
CIO - ASSOCIATION Registered 21 December 2022
Constitution
Charitable Incorporated Organisation
Declaration
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees
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Paul Jamieson Styles
Chair
3 May 2024
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Annual Report and Accounts Sixpenny Handley Village Hall CIO
Accountants' Report
Sixpenny Handley Village Hall CIO For the year ended 31 March 2024
In accordance with our terms of engagement, we have prepared for your approval the financial information of Sixpenny Handley Village Hall CIO for the period ended 31 March 2024 from the entity's accounting records and from information and explanations you have given us.
This report is made solely to you, in accordance with the terms of our engagement. Our work has been undertaken solely to prepare for your approval the financial information of Sixpenny Handley Village Hall CIO and state those matters that we have agreed to state to you in this report. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than you for our work or for this report.
You have approved the financial information for the period ended 31 March 2024 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial accounts.
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CBA Services Limited
45 East Street, Blandford Forum, Dorset, DT11 7DX
3 May 2024
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Annual Report and Accounts Sixpenny Handley Village Hall CIO
Receipts and Payments
Sixpenny Handley Village Hall CIO For the year ended 31 March 2024 Cash Basis
| Receipts and Payments Sixpenny Handley Village Hall CIO For the year ended 31 March 2024 Cash Basis |
Receipts and Payments Sixpenny Handley Village Hall CIO For the year ended 31 March 2024 Cash Basis |
|---|---|
| NOTES 2024 UNRESTRICTED FUNDS |
|
| Receipts | |
| Donations and legacies | |
| Donations 30 |
|
| Grant Income 356 |
|
| Total Donations and legacies 386 Charitable activities |
|
| Hall Hire - Adhoc 2,523 |
|
| Hall Hire Fees - Regular 8,990 |
|
| Use of Bar License 40 |
|
| Total Charitable activities 11,553 Other trading activities |
|
| Fund Raising Events 9,342 |
|
| Other Revenue 445 |
|
| Total Other trading activities 9,787 |
|
| Total Receipts 21,726 Payments |
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| Bank Fees 31 |
|
| Bar License 91 |
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| Charitable and Political Donations 74 |
|
| Cleaner 2,344 |
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| Cleaning Products 303 |
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| Electricity 2,625 |
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| Fund Raising Expenses Incurred 5,204 |
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| Gas 882 |
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| General Expenses 279 |
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| Insurance 68 |
|
| IT Software and Consumables 493 |
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| Music Licence 207 |
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| Printing & Stationery 58 |
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| Repair & Maintenance - Electrics 114 |
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| Repair & Maintenance - Heating 516 |
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| Repair & Maintenance - Kitchen Equipment 821 |
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| Repairs & Maintenance - Property 5,154 |
|
| Subscriptions 20 |
|
| Telephone & Internet 544 |
|
| Waste Removal 174 |
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Annual Report and Accounts Sixpenny Handley Village Hall CIO
Receipts and Payments
| 2024 | ||
|---|---|---|
| NOTES | UNRESTRICTED | |
| FUNDS | ||
| Water | 113 | |
| Sub Total | 20,116 | |
| Asset and Investment Purchases | ||
| Kitchen equipment | 252 | |
| Sub Total | 252 | |
| Total Payments | 20,368 | |
| Net of Receipts/(Payments) | 1,357 | |
| 2024 | ||
| NOTES | UNRESTRICTED | |
| FUNDS | ||
| Funds of The Charity | ||
| Cash Funds Last Period End | 22,154 | |
| Cash Funds This Period End | 23,512 |
The total value of grants received from central government or local authorities during the period was £nil (2022: £8,000). The value of the single highest value donation received from an individual during the period was £117 (2022: £nil). No donations were received from corporate donors or related parties.
No trustees receive any remuneration, payments or benefits from the Charity.
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Annual Report and Accounts Sixpenny Handley Village Hall CIO
Statement of Assets and Liabilities
Sixpenny Handley Village Hall CIO As at 31 March 2024 Cash Basis
| Sixpenny Handley Village Hall CIO As at 31 March 2024 Cash Basis |
||
|---|---|---|
| NOTES | 31 MAR 2024 | |
| Cash Funds | ||
| Events Float | 214 | |
| Events Petty Cash | 88 | |
| Current Account | 22,773 | |
| Treasurer Petty Cash Tin | 437 | |
| Total Cash Funds | 23,512 | |
| Total Net Assets/(Liabilities) | 23,512 |
| Total Net Assets/(Liabilities) | 23,512 |
|---|---|
| Funds of the Charity | |
| Funds Last Period End | 22,154 |
| Net of Receipts/(Payments) | 1,357 |
| Total Funds of the Charity | 23,512 |
The accounts have been prepared on the receipts and payments basis in accordance with the Charities Act 2011. The Charity does not have any trading subsidiaries.
The Charity is not registered for Gift Aid or VAT.
The Charity incorporated as a Charitable Incorporated Organisation on 21 December 2022; commenced charitable activities on 1 April 2023; and received all funds from Sixpenny Handley Village Hall on 22 November 2023.
Approval
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the period end the Charity did not have any outstanding guarantees to third parties nor any debts secured on assets of the Charity.
Signed on behalf of all the trustees
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Paul Jamieson Styles Chair 3 May 2024
Registered Charity No. 1201429
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Annual Report and Accounts Sixpenny Handley Village Hall CIO