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2024-12-31-accounts

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

REGISTERED COMPANY NUMBER: CE031006 (England and Wales) REGISTERED CHARITY NUMBER: 1201397

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2024

for

The British Hip Society

Bennett Brooks & Co Ltd Chartered Accountants Suite 1, First Floor Coachworks Arcade Northgate Street Chester Cheshire CH1 2EY

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Contents of the Financial Statements for the year ended 31 December 2024

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 12
Detailed Statement of Financial Activities 13

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Report of the Trustees for the year ended 31 December 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

History aims and activities of the Society

The British Hip Society was originally established as an unincorporated association in 1989 with the following aims:

1) To foster and advance the science and practice of hip care through scientific meetings, educational programs and by encouraging research.

2) To organise regular interdisciplinary scientific meetings.

3) To strive to standardise assessment, scoring of disability, and nomenclature relevant to the hip.

4) To improve quality of care by encouraging the national collection of scientific data and functional outcomes.

5) To function as an educational society to further learning through scientific meetings, educational fellowships, and both knowledge-based and skills-based educational courses.

6) To foster research through scientific meetings, fellowships and by encouraging research collaboration between members.

7) To cultivate international relationships in the field of hip surgery.

The Society became a Charitable Incorporated Organisation ("CIO") on 20 December 2022.

Review of activities and future developments

The Society holds an annual event comprising an instructional course and annual scientific meeting to which all members are entitled to attend. In the financial year under review, the three-day annual scientific meeting and instructional course was held at the ICC in Belfast, from 28th February to 1st March 2024.

The meeting focused on various aspects of hip surgery from sports injuries to joint replacement. The instructional course focussed on basic science, trauma around the hip and revision hip surgery. In 2025 the Instructional course will cover all aspects of sports injury and conditions that would cause pain in the young population. It will be held in Harrogate from 5th to 7th March 2025.

The meeting in Belfast had special educational programmes for medical students and physiotherapists to educate them on hip problems and encourage the next generation of clinicians to develop an interest in dealing with hip problems. 20 medical students were provided with free places for the conference and two were provided with bursaries to cover travel expenses.

The BHS Culture and Diversity Committee Schools Engagement Programme aims to support the widening of participation with respect to socio-economic groups in medical and surgical careers. We ran our inaugural annual Schools Engagement Session at the BHS meeting in Edinburgh 2023 where more than 100 non-selective state schools were invited to send students to the participate in a session to introduce them to medicine and surgery, which was very well received and subsequently had a similar session in Belfast in March 2024. Information about the Edinburgh session was published in the Journal of Trauma and Orthopaedics. (https://issuu.com/britorthopaedic/docs/boa_jto_v11_i02/s/25871721).

The Society has prudently built significant reserves which were transferred to the CIO on 20 December 2022 and has been used for providing research grants or other forms of assistance in the furtherance of its aims and objectives. These reserves are shown in the brought forward total funds.

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Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Report of the Trustees for the year ended 31 December 2024

OBJECTIVES AND ACTIVITIES

Public benefit

The trustees have taken the Charity Commission's general guidance on public benefit into consideration in preparing their statements on public benefit contained within this Trustees' Report.

The trustees confirm they have complied with their duty in Section 17 of the Charities Act 2011 to have regard to the public benefit guidance published by the Charity Commission for England and Wales.

Benefits and beneficiaries

As stated above, in accordance with its charitable objectives, the CIO strives to support education, research and clinical excellence in the speciality of elbow and shoulder surgery. The CIO's ultimate beneficiaries are therefore patients, and benefits to patients are provided through advancing knowledge of, practice in and setting standards for the speciality.

ACHIEVEMENT AND PERFORMANCE

The Instructional Course and Annual Scientific Meeting

The Instructional Course and Annual Scientific Meeting is the largest annual educational event that the Society organises and hosts. In February 2024 , the event was held at the ICC Belfast.

Medical equipment companies attend the medical and trade exhibition which runs in parallel with the Annual Scientific Meeting.

The British Hip Society Forum and other events

The BHS Forum allows senior trainees to get the opportunity to spend time with BHS Executives and leaders in the field of Hip surgery to learn about leaderships skills, networking for collaborative work and opportunities for complex case discussion. It was held at the Royal College of Surgeons premises in Glasgow in Jan 2024. It was funded by the society. The trainees were recommended by the Training Programme Directors of the various deaneries in the UK (approximately 20) and has received positive feedback.

Webinars are held every two months with international Guest societies and are popular amongst the members. Content may be viewed here https://britishhipsociety.com/midweek-special-webinars/

We also hold Basic Hip Arthroplasty courses for the junior trainees to teach them the basics of hip replacement surgery. This is held 2-3 times a year and attended by 16 trainees at the time.

Mentorship Programme

The society runs a well-acclaimed mentorship programme for Trainees and Consultants to guide them through their career in Orthopaedic Surgery.

British Hip Society fellowships

The British Hip Society is fully committed to education and, as part of this offers several fellowships to assist members in developing their knowledge and skills. The awards are made at the annual meeting and are given on the basis of an interview by members of the Education Committee and Past Presidents of British Hip Society.

We run several fellowship programmes that fund travelling fellowships to the centre of choice for trainees (two fellowships for trainees of £2,500 each); physiotherapists (two fellowships of £750 each) and a medical student electives bursary (two of £750 each).

We run two PhD research fellowships with ORUK to encourage the next generation of surgeons to perform research. This pays for the salary of two researchers (£55,000 each) with 50% contribution from Orthopaedic Research UK (ORUK), a medical charity, to take time out of training to perform research relevant to the Hip society.

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Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Report of the Trustees for the year ended 31 December 2024

FINANCIAL REVIEW

Introduction

This is the first full year that the Society has operated under its CIO status (it previously operated as an unincorporated association since its establishment in 1989).

Overall, the Society generated a surplus of £82,559 in the year (2023: loss of £26,081). A number of historic balances have been written off to ensure that the CIO accounts are in order going forward.

Incoming Resources

Total incoming resources for the year ended 31 December 2024 were £475,622.

The Society's two principal income streams are membership subscriptions and the income generated from the annual scientific meeting and other meetings.

Current subscription rates may be viewed on the CIO's website at https://britishhipsociety.com/join-bhs/

Interest income from bank deposits was £4,111 in the year (2023: £3,482) and accrued interest from fixed bond investments totalled £8,063 for the year.

Resources expended

Overall, total resources expended for the year ended 31 December 2024 were £405,237 (2023: £442,260).

The single largest expense is the cost relating to the Annual Scientific Meeting (shown as "conference and dinner costs" in the accounts) which was £277,014 in the year (2023: £286,200).

The Society makes taxable and exempt supplies for VAT purposes, this means that it is classed as being 'partially exempt'. Following HMRC VAT legislation, the Society must carry out an annual partial exemption calculation, paying back any input VAT previously claimed that is deemed to have related to it's exempt supplies. This calculation was carried out for the year ended 31 December 2023 and was included on the VAT return for the VAT quarter ended 31 December 2024. This adjustment is shown within the accounts as "partial exemption annual adjustment' and totals £30,877.

Principal funding sources

As noted above, the CIO receives its funding from members in the form of annual subscriptions and from any surplus generated from running an Annual Scientific Meeting.

Investment policy and objectives

The CIO's Constitution states that monies for investment shall be deposited or invested in the name of the CIO by the trustees in any investments permitted by law for the investment of Trust Funds under the Trustee Act 2000 https://www.legislation.gov.uk/ukpga/2000/29/2001-02-01?view=extent&timeline=true

The Trustees may at any time and from time to time vary such investments for others of like nature. We have investments held on varying timeframes to benefit from the best interest rates available. We have sufficient short-term funds available to be realised within a short space of time to meet unforeseen commitments incurred by the CIO, such as legal, other consultancy or professional expenses.

Available interest rates are compared with others in the marketplace to ensure they are competitive.

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Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Report of the Trustees for the year ended 31 December 2024

FINANCIAL REVIEW

Reserves policy

The Trustees regard it as prudent to retain sufficient reserves to cover the costs of the Annual Scientific Meeting plus any future contractual commitments, and in addition covering about six months of operation expenditure under normal circumstances. On this basis, accessible reserves of approximately £300,000 should be maintained.

The Trustees acknowledge that the CIO is holding additional reserves which is felt prudent following the Covid-19 pandemic which impacted on all Society activities. The CIO needs to continue to maintain the flexibility demonstrated over the past three years to cope with continuing uncertainty.

The levels of reserves that the British Hip Society holds, which are for the most part readily accessible, are such that the Society will be able to continue to operate effectively notwithstanding the current socio-economic uncertainties.

Going concern

The potential for disruption to the CIO from another pandemic, the potential change in government and the cost-of-living crisis have been considered by the trustees and a review of the finances undertaken accordingly. During 2023/24, the trustees actively reviewed the conference budget on a regular basis to assess any changes in income or expenditure and our financial resilience in the face of further disrupted revenues and activities.

Membership income has remained broadly stable. We have worked hard to provide our members with support, guidance and alternatives to the key benefits from membership, including the Annual Scientific Meeting and to date this has proved successful.

The trustees are satisfied that the CIO's income and demand for services are broadly stable and can be delivered in an effective way to meet the needs of the members.

British Hip Society has cash reserves and has no requirement for external funding. The Trustees have a reasonable expectation that the British Hip Society has adequate resources to continue in operational existence for the foreseeable future and, therefore, there are no material uncertainties over the Charity's financial viability. They continue to consider the going concern basis of accounting is appropriate in preparing the annual financial statements.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Society is governed by its constitution and constitutes a Charitable Incorporated Organisation.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

CE031006 (England and Wales)

Registered Charity number

1201397

Registered office

c/o British Orthopaedic Association Royal College of Surgeons 35-43 Lincoln's Inn Fields London WC2A 3PE

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Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Report of the Trustees for the year ended 31 December 2024

Trustees

A Gambhir A Hamer (resigned 1.3.24) M Wilson Prof T Board Prof D Meek (resigned 7.3.25) Miss K Gill A Malviya T Petheram M Whitehouse (appointed 1.3.24) S Kutty Miss S Hook (appointed 1.3.24) (resigned 7.3.25) Ms N Gibbs (appointed 1.3.24) R Banerjee (appointed 7.3.25) T Andrade (appointed 7.3.25) H Kazi (appointed 7.3.25) S Jain (appointed 7.3.25) V Khanduja (resigned 1.3.24) J Howell (resigned 1.3.24) S Buckley (resigned 1.3.24) H Wynn-Jones (resigned 1.3.24)

Company Secretary

Independent Examiner

Claire Hills BSc FCA Bennett Brooks & Co Ltd Chartered Accountants Suite 1, First Floor Coachworks Arcade Northgate Street Chester Cheshire CH1 2EY

20-Jun-2025

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

................................................................................. M Wilson - Trustee

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Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

Independent Examiner's Report to the Trustees of The British Hip Society

Independent examiner's report to the trustees of The British Hip Society ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Claire Hills BSc FCA

Bennett Brooks & Co Ltd Chartered Accountants Suite 1, First Floor Coachworks Arcade Northgate Street Chester Cheshire CH1 2EY

20-Jun-2025 Date: .............................................

Page 6

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Statement of Financial Activities for the year ended 31 December 2024

Period
22.12.22
Year Ended to
31.12.24 31.12.23
Unrestricted
fund Total funds
Notes £ £
INCOME FROM
Income from members and annual conference 475,622 412,697
Investment income 2 12,174 3,482
Total 487,796 416,179
EXPENDITURE ON
Conference costs and other overheads 405,237 442,260
NET INCOME/(EXPENDITURE) 82,559 (26,081)
RECONCILIATION OF FUNDS
Total funds brought forward 513,811 539,892
TOTAL FUNDS CARRIED FORWARD 596,370 513,811

The notes form part of these financial statements

Page 7

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Balance Sheet 31 December 2024

2024 2023
Unrestricted
fund Total funds
Notes £ £
FIXED ASSETS
Intangible assets 6 21,243 21,014
CURRENT ASSETS
Debtors 7 116,618 64,202
Investments 8 315,000 -
Cash at bank 291,423 545,862
CREDITORS 723,041 610,064
Amounts falling due within one year 9 (147,914) (117,267)
NET CURRENT ASSETS 575,127 492,797
TOTAL ASSETS LESS CURRENT LIABILITIES 596,370 513,811
NET ASSETS 596,370 513,811
FUNDS 10
Unrestricted funds 596,370 513,811
TOTAL FUNDS 596,370 513,811

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

20-Jun-2025

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. A Malviya - Trustee

The notes form part of these financial statements

Page 8

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Notes to the Financial Statements for the year ended 31 December 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

The Society is not in receipt of any donations or legacies which need to be operated as separate funds.

Income comprises subscriptions received from members or generated from the running of an annual conference (the Annual Scientific Meeting) and is set towards the general objectives of the Society and as such is unrestricted.

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

2. INVESTMENT INCOME

----- Start of picture text -----
|||| |---|---|---| |Period| |22.12.22| |Year Ended|to| |31.12.24|31.12.23| |£|£| |Deposit account interest|4,111|3,482| |Curr asset inv income|8,063|-| |12,174|3,482|

----- End of picture text -----

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

----- Start of picture text -----
|||| |---|---|---| |Period| |22.12.22| |Year Ended|to| |31.12.24|31.12.23| |£|£| |Computer software amortisation|4,050|3,478|

----- End of picture text -----

continued...

Page 9

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Notes to the Financial Statements - continued for the year ended 31 December 2024

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the period ended 31 December 2024.

Trustees' expenses

Trustees' travel and subsistence expenses were paid in accordance with the Society's expense policy.

5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

6.

Unrestricted
fund
£
INCOME FROM
Income from members and annual conference 412,697
Investment income 3,482
Total 416,179
EXPENDITURE ON
Conference costs and other overheads 442,260
NET INCOME/(EXPENDITURE) (26,081)
RECONCILIATION OF FUNDS
Total funds brought forward 539,892
TOTAL FUNDS CARRIED FORWARD 513,811
INTANGIBLE FIXED ASSETS
COST Computer
software
£
At 1 January 2024 36,892
Additions 4,279
At 31 December 2024 41,171
AMORTISATION
At 1 January 2024 15,878
Charge for year 4,050
At 31 December 2024 19,928
NET BOOK VALUE
At 31 December 2024 21,243
At 31 December 2023 21,014

continued...

Page 10

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Notes to the Financial Statements - continued for the year ended 31 December 2024

7.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
8.
CURRENT ASSET INVESTMENTS
Other
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
VAT
Accruals and deferred income
10.
MOVEMENT IN FUNDS
At 1.1.24
£
Unrestricted funds
General fund
513,811
TOTAL FUNDS
513,811
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
487,796
TOTAL FUNDS
487,796
Comparatives for movement in funds
At
22.12.22
£
Unrestricted funds
General fund
539,892
TOTAL FUNDS
539,892
2024
£
116,618
2024
£
315,000
2024
£
30,446
117,468
147,914
Net
movement
in funds
£
82,559
82,559
Resources
expended
£
(405,237)
(405,237)
Net
movement
in funds
£
(26,081)
(26,081)
2023
£
64,202
2023
£
-
2023
£
5,087
112,180
117,267
At
31.12.24
£
596,370
596,370
Movement
in funds
£
82,559
82,559
At
31.12.23
£
513,811
513,811

continued...

Page 11

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Notes to the Financial Statements - continued for the year ended 31 December 2024

10. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 416,179 (442,260) (26,081)
TOTAL FUNDS 416,179 (442,260) (26,081)

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2024.

Page 12

Docusign Envelope ID: 56648343-9276-4C3E-B3AA-34273435014B

The British Hip Society

Detailed Statement of Financial Activities for the year ended 31 December 2024

Year Ended
31.12.24
£
INCOME
Income from members and annual conference
Conference registration fees
210,817
Other conference and industry sponsorship income
185,402
Subscriptions from members
79,403
475,622
Investment income
Deposit account interest
4,111
Curr asset inv income
8,063
12,174
Total incoming resources
487,796
EXPENDITURE
Conference costs and other overheads
Accountancy fees
6,275
Research costs
18,333
Consultancy fees
9,829
Postage and stationery
11
Subscriptions
133
Bank fees and card collection charges
648
Insurance
3,293
Bursary payments and fellowship awards
-
IT software & consumables
16,111
Travel costs
36,789
Conference and dinner costs
277,014
Computer software amortisation
4,050
HMRC VAT late payment interest
80
Staff training
350
Partial exemption annual adjustment
30,877
Advertising and marketing
1,400
Sundry expenses
44
405,237
Total resources expended
405,237
Net income/(expenditure)
82,559
Period
2022
to
31.12.23
£
140,683
202,919
69,095
412,697
3,482
-
3,482
416,179
6,202
77,500
8,343
5
130
2,952
6,549
2,500
24,947
23,454
286,200
3,478
-
-
-
-
-
442,260
442,260
(26,081)

This page does not form part of the statutory financial statements

Page 13