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2025-03-31-accounts

Registered number: 11952137 Charity number: 1201387

EBBSFLEET GARDEN CITY TRUST (A Company Limited by Guarantee)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

CONTENTS

Page
Reference and Administrative Details of the Charitable Company, its Trustees and 1
Advisers
Chairman's Statement 2
Trustees' Report 3 - 10
Independent Examiner's Report 11 - 12
Statement of Financial Activities 13
Balance Sheet 14
Notes to the Financial Statements 15 - 27

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025

Trustees P. Bolton
S. Bott
J. Hart
M. Lay
V. Le Vaillant
P. Marsh
P. Miles, Chair
D. Mote
Company registered
number
11952137
Charity registered
number
1201387
Registered office
The Observatory Castle Hill Drive
Ebbsfleet Valley
Swanscombe
DA10 1EE
Company secretary
M. Patchett
Independent examiners
Wilder Coe Ltd
Chartered Accountants and Statutory Auditors
1st Floor Sackville House
143-149 Fenchurch Street
London
EC3M 6BL
Bankers
The Co-operative Bank
PO Box 250
Skelmersdale
WN8 6WT
Solicitors
Anthony Collins Solicitors LLP
134 Edmund St
Birmingham
B3 2ES

Page 1

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2025

I am delighted to present our annual report for 2024/25. It gives me the opportunity to reflect on all the Trust has done over the past year, and to look forward to the exciting projects we are preparing to deliver over the coming year.

Ebbsfleet Garden City is a unique development, with a focus on not just building new homes, but also on developing a first class community where people want to live and work. We are very lucky that a large number of community buildings and public parkland will be delivered alongside the new homes. Ebbsfleet Garden City Trust will ensure they are well managed and support the growing community on Ebbsfleet in perpetuity.

Since 2022, when the Trust was established, we have been building the foundations to fulfil our long term vision, which is to provide “A thriving community at Ebbsfleet where all people, of all generations, can live healthy and fulfilled lives”. We will do this by delivering new community spaces and projects, high quality green spaces, sports and leisure facilities, arts and culture, learning and wellbeing activities.

In 2025/26 the Trust will take on the ownership of its first two community assets, a Neighbourhood Community Centre and a Sports and Leisure facility in Ebbsfleet Green. Construction started in 2024 on both buildings and is well advanced. The Board had the opportunity to visit both facilities and they are both landmark buildings built to the highest sustainability standards and will be fantastic venues for local people. Funding has been provided by our partners, Ebbsfleet Development Corporation (EDC), and the Trust is ensuring the new facilities are designed and delivered with end users in mind.

With input from the local community they have been named; Weldon Heart and Weldon Wellbeing Pavilion. The Trust has been working with architects, building contractors and the future operators to try and ensure we are ready to open them up to the community by the end of 2025 / early 2026.

We have also established a Community Fund to provide grants to help individuals and small organisations start a community activity or group. This has been a great way to ensure we are getting to know the new community and support its growth.

Plans for a large Community Hub to be built in Alkerden are well advanced with construction due to start next year. We hope it will be ready in 2027. We also continue to work hard to secure ownership of the community gardens and allotments.

Please take a look inside our annual report, to see what other work the Trust has been involved in over the last 12 months. We are just at the start of a very exciting journey for the Trust and Ebbsfleet Garden City. By this time next year I hope many of you will be using the new facilities and looking forward to hearing more about more new facilities coming down the line.

I would like to close by saying thank you to my fellow trustees, the dedicated and passionate EGCT team and EDC who provide ongoing funding, support and guidance, without whom this progress would not have been possible.

................................................ Phil Miles Chairman Date: .23/09/2025............................

Page 2

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025

The Trustees (who are also directors of the charity for the purposes of the Companies Act) present their annual report together with the financial statements for Ebbsfleet Garden City Trust [EGCT] (the charitable Company) for the year ended 31 March 2025. The Annual Report serves the purposes of both a Trustees' Report and a Directors' Report under Company Law. The Trustees confirm that the Annual Report and financial statements of the charitable Company comply with the current statutory requirements, and the requirements of the charitable Company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (effective 1 January 2019).

Since the charitable Company qualifies as small under section 382 of the Companies Act 2006, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 is not required.

Structure, governance and management

a. Constitution

Ebbsfleet Garden City Trust is registered as a charitable company limited by guarantee and was set up by a Memorandum and Articles of Association on 17 April 2019.

b. Appointment of Directors

The management of the charitable Company is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.

The Board of EGCT will be made up of Trustees/Directors from:

All trustees shall continue to act as a trustee until:

Terms of appointment shall be 3 years, with rolling resignation dates to ensure all trustees do not retire simultaneously. Trustees can be re-appointed for one additional term.

Trustees will follow best practice in relation to trustee recruitment, including any guidance issued by the Charity Commission from time to time, and will ensure there is communication of vacancies to the relevant bodies or constituencies from which the trustee is required (e.g. Housing Association, VCF, or local council).

Page 3

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Structure, governance and management (continued)

c. Organisational structure and decision making

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

P. Bolton

M. Lay

P. Marsh

P. Miles

P. Scollard (resigned 3 April 2024)

V. Le Vaillant

S. Bott (appointed 21 May 2024)

J. Hart (appointed 4 June 2024)

d. Policies adopted for the induction and training of Trustees

EGCT operates a formal induction process for new trustees, and opportunities for shared or individual learning and/or training are made available and funded as required or appropriate.

The board agreed in May 2024 to move to quarterly board meetings, and to establish two formal subcommittees to enable more detailed consideration of relevant matters.

Each Sub-Committee operates according to board approved Terms of References, as specified below. Decisions are made by a majority of votes on the board, with recommendations made by the Sub-Committees. The Board can delegate specific jobs to the Sub-Committees – where this occurs, it is recorded in board minutes.

The board also established ad-hoc sub-committees that meet when required – e.g. to enable detailed consideration of Trustee recruitment and future staffing. These groups can only make recommendations, with all matters referred back to the board.

e. Risk Management

During the last financial year, all activities carried out by the Trust were funded by grants paid by the Ebbsfleet Development Corporation (EDC), making our current operating model low risk. As the Trust’s operations and responsibilities are increasing due to the preparation for the transfer of assets, the risk level will rise. A formal Risk Register has been prepared which is regularly reviewed and updated, and formally reviewed by the FiRRSC committee every six months, with ad-hoc reviews if there is a significant change in operations. Where risks are added or changed, systems and procedures are put in place to mitigate the risks.

Page 4

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Structure, governance and management (continued)

Objectives and activities

a. Policies and objectives

The principal objectives of the charitable Company as set out in the governing document are:

  1. to promote the benefit of the inhabitants of the area of benefit (Ebbsfleet Garden City and its surrounds) without distinction of sex, sexual orientation, race or political or other opinions by associating together with the said inhabitants, the local authorities, voluntary and other organisations with a common effort to:

  2. i. provide and maintain green open spaces;

  3. ii. promote the conservation, protection, management, maintenance and improvement of the physical and natural environment;

  4. iii. provide facilities in the interests of social welfare for education, recreation, mental and physical health and wellbeing and leisure time occupation with the object of improving the conditions of life for the said inhabitants; and

  5. iv. relieve unemployment in such ways as may be thought fit, including through the provision of training, education, work experience and assistance to find employment or the creation of employment opportunities;

  6. the advancement of community development and citizenship for the public benefit in the Area of Benefit, by the promotion of good citizenship and volunteering by encouraging local people to take an active interest in the civic, cultural and social welfare of the community.

b. Activities for achieving objectives

The activities undertaken during the past twelve months to achieve the charitable Company's objectives include:

Governance

Page 5

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Objectives and activities (continued)

Finance

Communications

Page 6

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Objectives and activities (continued)

Community Fund

Applicant Type

Grant Amount

New Individuals/Groups Up to £500 Repeat applicants, Individuals/Groups/Organisations Up to £750 with guided support or even experience Constituted Groups/Established Organisations Up to £1,000

Community Assets

The Trust has continued to work with EDC to feed into the requirements of future assets and define the operating models for each asset.

 Weldon Heart

Previously known as Neighbourhood House, this facility will be a local community centre – Currently under construction, with an end date in Autumn 2025, the Trust is procuring the Furniture, Fixtures and Equipment (FF&E), and Operating Supplies & Equipment (OS&E) funded by EDC, as well as selecting and implementing the Room Booking System that will be used by Weldon Heart and other Community Buildings.

An anchor tenant has been identified to manage the day to day operation of Weldon Heart. The Trust is working closely with them to finalise lease arrangements, as well as operational and financial models. The Trust will provide ongoing support.

 Weldon Wellbeing Pavilion With an expected completion date of early 2026, the Pavilion, previously known as the Sports Community Hub, will provide sports facilities for Ebbsfleet, including hall, gym, 3G football pitch and tennis courts. Currently under construction, the Trust is working with the selected operator, Freedom Leisure. As with Weldon Heart, the Trust is sourcing the FF&E and OS&E with funds provided by EDC.

Page 7

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Objectives and activities (continued)

The Trust has continued to work with the developers to try to secure the two sites at Ebbsfleet Green (Weldon) and Springhead Park. EDC Planners have stepped in to try and ensure the developers meet their S106 requirements.

EGCT were commissioned by EDC to draft the responses to two of the planning conditions to be submitted to the LPA with regard to community infrastructure (buildings) and long term stewardship.

Professional support

The Trust has continued to bring in specialist knowledge and support as and when required for specific tasks, i.e.

c. Strategies for achieving objectives

In furtherance of the objectives and the above activities, the charitable Company has the powers to:

Page 8

EBBSFLEET GARDEN CITY TRUST (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Achievements and performance

a. Review of activities

This is the Trust’s fourth period of accounts, and to date the time has involved those activities specified in section b:

b. Fundraising activities / income generation

Income is currently received through grants from Ebbsfleet Development Corporation.

In the future, income generation is expected to come from:

c. Investment policy and performance

The governing document allows for the charitable company to invest the monies of the Trust not immediately required for its objectives into investments, securities or property as it may be thought fit. As the current reserves are low, they are held within the two bank accounts – Co-op and HTB - until an Investment Policy is required. This is likely to be in the 2025/26 financial period.

As the Trust holds some funds within it’s current account, in order to take advantage of higher interest rates for some accounts, and the £85k FSCS threshold, the Trust opened a high interest, instant access savings account.

Financial review

a. Reserves policy

The charitable Company will hold sufficient reserves to meet its needs and has drafted a reserves policy specifying its reserves strategy.

During FY25/26, the first physical assets will be transferred into EGCT and the Reserves Policy will need to be comprehensive to address future liabilities for sinking funds and life cycle maintenance funds. Until that time a rudimentary interim Reserves Policy will suffice.

The charitable Company will hold two types of reserves totaling £42.9k:

  1. Restricted Reserve Funds. These ring-fenced funds relate to grants that have been provided by EDC for specific items. Any unspent Restricted Reserves will be held for future use to complete the work that they started. At 31 March 2025, the balance for all 5 reserves is £36.9k.

  2. Unrestricted Reserve Funds total £6.0k and comprise of a General Reserve. At 31 March 2025 the balance is £6.0k and EDC are not expected to reclaim these funds that will be rolled forward to FY25/26, to be used as a contingency.

Page 9

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

The aim is to have Unrestricted Reserves at the end of the year that are equivalent to a quarter of the operational spend. During FY24/25 spend was £326k and FY25/26’s budgeted spend is £291k, so the reserves should be circa £75k, compared to the £6k that is shown in the accounts at 31 March 2025. There is no risk to the charity at this time because for FY25/26, almost all income will be grants, or equivalent, from EDC. Within the budget for FY25/26, the aim is to increase Unrestricted Reserves to match the target of £75k.

b. Principal funding

The initial principal funding of the charitable Company is by way of grants received from Ebbsfleet Development Corporation (EDC). In conjunction with EGCT, EDC are working on a suite of assets to be transferred to the Trust – to ensure its sustainability.

c. Going concern

After making appropriate enquiries, the Directors have a reasonable expectation that the charitable Company has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the charitable Company for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable Company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

......................................... P. Miles

Date: ...23/09/2025...................................

Page 10

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025

Independent Examiner's Report to the Trustees of Ebbsfleet Garden City Trust ('the charitable Company')

I report to the charity Trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of the charitable Company for the year ended 31 March 2025 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and Basis of Report

As the Trustees of the charitable Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement.

Page 11

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Independent Examiner's Statement

Since the charitable Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charitable Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the charitable Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charitable Company's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable Company and the charitable Company's Trustees as a body, for my work or for this report.

Signed: ...............................................

30/09/2025 Dated: ..........................

Chris Gent BA FCA

Wilder Coe Limited 1st Floor Sackville House 143-149 Fenchurch Street London EC3M 6BL

Page 12

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025

Note
Income from:
Donations and legacies
3
Investments
5
Total income
Expenditure on:
Charitable activities
7
Total expenditure
Net (expenditure)/income
Transfers between funds
13
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2025
£
150,000
1,358
151,358
163,021
163,021
(11,663)
6,829
(4,834)
10,809
(4,834)
5,975		 Restricted
funds
2025
£
180,339
-
180,339
162,779
162,779
17,560
(6,829)
10,731
26,199
10,731
36,930		 Total
funds
2025
£
330,339
1,358
331,697
325,800
325,800
5,897
-
5,897
37,008
5,897
42,905		 Total
funds
2024
£
258,746
-
258,746
250,948
250,948
7,798
-
7,798
29,210
7,798
37,008

The notes on pages 15 to 27 form part of these financial statements.

Page 13

EBBSFLEET GARDEN CITY TRUST (A Company Limited by Guarantee) REGISTERED NUMBER: 11952137

BALANCE SHEET AS AT 31 MARCH 2025

Note
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling due within one
year
12
Net current assets
Total net assets
Charity funds
Restricted funds
13
Unrestricted funds
13
Total funds		 18,141
52,985
(28,221)		 2025
£
42,905
42,905
36,930
5,975
42,905		 -
63,542
(26,534)		 2024
£
37,008
37,008
26,199
10,809
37,008

The charitable Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

................................................ P. Miles Trustee

Date: .23/09/2025...........................................

The notes on pages 15 to 27 form part of these financial statements.

Page 14

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. General information

Ebbsfleet Garden City Trust (company number: 11952137), having its registered office and trading address at The Observatory Castle Hill Drive, Ebbsfleet Valley, Swanscombe, England, DA10 1EE, is a private charitable company limited by guarantee, incorporated in England and Wales.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The charitable Company has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

Ebbsfleet Garden City Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Company status

The charitable Company is a company limited by guarantee. The members of the company are the Directors named on page 1. In the event of the charitable Company being wound up, the liability in respect of the guarantee is limited to £1 per member of the charitable Company.

2.3 Income

All income is recognised once the charitable Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central costs are allocated on the basis of time spent.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the charitable Company's objectives, as well as any associated support costs.

Page 15

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

2. Accounting policies (continued)

2.4 Expenditure (continued)

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

All expenditure is inclusive of irrecoverable VAT.

2.5 Taxation

The charitable Company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charitable Company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

2.6 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.7 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.8 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the charitable Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

2.9 Financial instruments

The charitable Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Page 16

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

2. Accounting policies (continued)

2.10 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charitable Company and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charitable Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

2.11 Going concern

The Directors have conducted a comprehensive assessment of the charity’s financial position, including its current reserves, cash flow forecasts, and anticipated income and expenditure. This assessment also considered the continued support from a key related party. Based on this review and after making appropriate enquiries, the Directors have a reasonable expectation that the charity has adequate resources and will continue to receive the necessary support to maintain operations for at least 12 months from the date of approval of the financial statements. Accordingly, they have adopted the going concern basis in preparing the financial statements.

3. Income from donations and legacies

EDC grants
EDC grants		 Unrestricted
funds
2025
£
150,000
Unrestricted
funds
2024
£
150,000		 Restricted
funds
2025
£
180,339
Restricted
funds
2024
£
108,746		 Total
funds
2025
£
330,339
Total
funds
2024
£
258,746

Page 17

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

4. Analysis of grant income

Operating Grant
Castle Hill Block D
Community Fund Programme
Alkerden Design Grant
Health & Wellbeing Hub
Ebbsfleet Central Grant
Operating Grant
Ebbsfleet Green Community Hub Procurement
Communicty Fund Programme
Alkerden Design Grant
Business Planning		 Unrestricted
funds
2025
£
150,000
-
-
-
-
-
150,000
Unrestricted
funds
2024
£
150,000
-
-
-
-
150,000		 Restricted
funds
2025
£
-
31,431
25,000
90,000
28,308
5,600
180,339
Restricted
funds
2024
£
-
43,426
25,000
34,820
5,500
108,746		 Total
funds
2025
£
150,000
31,431
25,000
90,000
28,308
5,600
330,339
Total
funds
2024
£
150,000
43,426
25,000
34,820
5,500
258,746

All grants received in the current and prior year have been provided by Ebbsfleet Development Corporation which is considered to be a related party.

5. Investment income

Unrestricted Total Total
funds funds funds
2025 2025 2024
£ £ £
Interest receivable 1,358 1,358 -

Page 18

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

6. Analysis of grants payable

Grants, Community Fund Project
Grants, Community Fund Project		 Grants to
Institutions
2025
£
18,271
Grants to
Institutions
2024
£
8,708		 Grants to
Individuals
2025
£
4,419
Grants to
Individuals
2024
£
1,665		 Total
funds
2025
£
22,690
Total
funds
2024
£
10,373

7. Analysis of expenditure on charitable activities

Summary by fund type

Community Fund Project
Allotments
Other Community Assets (Parks and Buildings)
Weldon Community Buildings
Alkerden Hub
Castle Hill Block D
Strategic Planning
Ebbsfleet Central
Health & Wellbeing Hub		 Unrestricted
funds
2025
£
14,857
19,845
23,262
35,851
33,939
15,083
4,546
2,108
13,530
163,021		 Restricted
funds
2025
£
31,037
-
-
-
67,985
31,431
-
4,018
28,308
162,779		 Total
2025
£
45,894
19,845
23,262
35,851
101,924
46,514
4,546
6,126
41,838
325,800

Page 19

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

7. Analysis of expenditure on charitable activities (continued)

Summary by fund type (continued)

Community Fund Project
Allotments
Other Community Assets (Parks and Buildings)
Weldon Community Buildings
Alkerden Hub
Castle Hill Block D
Strategic Planning		 Unrestricted
funds
2024
£
11,985
8,444
7,075
30,959
43,405
11,115
5,630
118,613		 Restricted
funds
2024
£
35,396
7,091
960
43,601
45,287
-
-
132,335		 Total
2024
£
47,381
15,535
8,035
74,560
88,692
11,115
5,630
250,948

8. Analysis of expenditure by activities

Community Fund Project
Allotments
Other Community Assets (Parks and
Buildings)
Weldon Community Buildings
Alkerden Hub
Castle Hill Block D
Strategic Planning
Ebbsfleet Central
Health & Wellbeing Hub		 Activities
undertaken
directly
2025
£
8,347
13,079
15,387
23,652
67,985
31,431
-
4,018
28,308
192,207		 Grant
funding of
activities
2025
£
22,690
-
-
-
-
-
-
-
-
22,690		 Support &
governance
costs
2025
£
14,857
6,766
7,875
12,199
33,939
15,083
4,546
2,108
13,530
110,903		 Total
funds
2025
£
45,894
19,845
23,262
35,851
101,924
46,514
4,546
6,126
41,838
325,800

Page 20

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

8.

Analysis of expenditure by activities (continued)

Community Fund Project
Allotments
Other Community Assets (Parks and
Buildings)
Weldon Community Buildings
Alkerden Hub
Castle Hill Block D
Pre-charitable expenditure		 Activities
undertaken
directly
2024
£
8,823
7,091
2,405
43,601
49,287
5,485
-
116,692		 Grant funding
of activities
2024
£
10,373
-
-
-
-
-
-
10,373		 Support &
governance
costs
2024
£
28,185
8,444
5,630
30,959
39,405
5,630
5,630
123,883		 Total
funds
2024
£
47,381
15,535
8,035
74,560
88,692
11,115
5,630
250,948

Analysis of direct costs

Project Management
Legal Fees
Project Management
Legal Fees		 Community
Fund Project
2025
£
8,347
-
8,347		 Allotments
2025
£
5,630
7,449
13,079
Castle Hill
Block D
2025
£
31,431
-
31,431		 Other
Community
Assets
(Parks and
Buildings)
2025
£
10,163
5,224
15,387
Ebbsfleet
Central
2025
£
4,018
-
4,018		 Weldon
Community
Buildings
2025
Alkerden Hub
2025
£
£
10,069
46,945
13,583
21,040
23,652
67,985
Health &
Wellbeing
Hub
2025
Total
funds
2025
£
£
28,308
144,911
-
47,296
28,308
192,207

Page 21

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

8. Analysis of expenditure by activities (continued)

Analysis of direct costs (continued)

Project Management
Legal Fees
Consultancy
Other Costs
Project Management
Legal Fees
Consultancy
Other Costs		 Community
Fund Project
2024
£
8,773
-
-
50
8,823		 Allotments
2024

£
2,200
4,891
-
-
7,091
Castle Hill
Block D
2024
£
5,485
-
-
-
5,485		 Other
Community
Assets (Parks
and Buildings)
2024
Weldon
Community
Buildings
2024
£
£
1,145
9,821
1,260
33,780
-
-
-
-
2,405
43,601
Ebbsfleet
Central
2024
Health &
Wellbeing Hub
2024
£
£
-
-
-
-
-
-
-
-
-
-		 Alkerden Hub
2024
£
9,041
36,246
4,000
-
49,287
Total
funds
2024
£
36,465
76,177
4,000
50
116,692

Page 22

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

8. Analysis of expenditure by activities (continued)

Analysis of support costs

Support & governance costs
Support & governance costs
Support & governance costs
Support & governance costs		 Community
Fund Project
2025
£
14,857
Castle Hill
Block D
2025
£
15,083
Community
Fund Project
2024
£
28,185
Castle Hill
Block D
2024
£
5,630		 Allotments
2025
£
6,766
Strategic
Planning
2025
£
4,546
Allotments
2024
£
8,444
Strategic
Planning
2024
£
5,630		 Other
Community
Assets
(Parks and
Buildings)
2025
Weldon
Community
Buildings
2025
Alkerden Hub
2025
£
£
£
7,875
12,199
33,939
Ebbsfleet
Central
2025
Health &
Wellbeing
Hub
2025
Total
funds
2025
£
£
£
2,108
13,530
110,903
Other
Community
Assets (Parks
and Buildings)
2024
Weldon
Community
Buildings
2024
Alkerden Hub
2024
£
£
£
5,630
30,959
39,405
Ebbsfleet
Central
2024
Health &
Wellbeing Hub
2024
Total
funds
2024
£
£
£
-
-
123,883

The charitable Company identifies the costs of its support and governance functions. The costs are then apportioned between the charitable activities undertaken in the year based on a proportion of management resources required across the activities.

Page 23

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

. Breakdown of support and governance costs

Project management
Business planning
Independent examination fees
Accountancy fees
Legal and professional
Subscriptions
Board operations
Board remuneration
Insurances
IT costs
Communication costs
Office costs
Bank Charges
Project management
Business planning
Independent examination fees
Accountancy fees
Subscriptions
Board operations
Board remuneration
Insurances
IT costs
Communication costs
Office costs		 General
support
2025
£
35,536
-
-
-
12
221
-
-
-
1,420
11,193
29
143
48,554
General
support
2024
£
41,714
-
-
8,803
33
-
-
-
597
9,097
10
60,254		 Governance
2025
£
35,535
4,332
3,205
-
-
-
12,610
6,000
667
-
-
-
-
62,349
Governance
2024
£
41,714
15,550
2,500
-
-
731
2,500
634
-
-
-
63,629		 Total
funds
2025
£
71,071
4,332
3,205
-
12
221
12,610
6,000
667
1,420
11,193
29
143
110,903
Total
funds
2024
£
83,428
15,550
2,500
8,803
33
731
2,500
634
597
9,097
10
123,883

Page 24

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

9. Independent examiner's remuneration

2025 2024
£ £
Fees payable to the charitable Company's independent examiner for the
independent examination of the charitable Company's annual accounts 1,575 1,500
Fees payable to the charitable Company's independent examiner in respect
of:
All accountancy services not included above 1,130 1,000

10. Trustees' remuneration and expenses

During the year, one Trustee has been paid remuneration or has received other benefits from the charitable Company. This payment has been made as the Chair is providing executive support and therefore the board agreed to remunerate this role. This is in accordance with the terms within the Articles of Association. The value of Trustees' remuneration and other benefits was as follows:

2025 2024
£ £
P. Miles - Remuneration 6,000 2,500

During the year ended 31 March 2025, expenses totalling £525 ( 2024: £573 ) were reimbursed or paid directly to 2 Trustees. Expenses reimbursed were in connection with travel expenses.

11. Debtors

Due within one year
Other debtors
Prepayments and accrued income		 2025
£
17,339
802
18,141		 2024
£
-
-
-

12. Creditors: Amounts falling due within one year

Trade creditors
Accruals and deferred income		 2025
£
25,516
2,705
28,221		 2024
£
21,935
4,599
26,534

Page 25

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

13. Statement of funds

Statement of funds - current year

Unrestricted funds
General Funds - all funds
Operating Grant
EG Community Hub
Procurement
Parks
EDC Grant - Allotments
Neighbourhood House
Restricted funds
EG Community Hub
Procurement
Community Fund Programme
Alkerden Design Grant
EDC Grant - ICT Website
EDC Grant - Allotments
EDC Grant - CEO
Castle Hill Block D
Health & Wellbeing Hub
Ebbsfleet Central
Total of funds		 Balance at 1
April 2024
£
5,100
5,709
-
-
-
-
10,809
2,045
5,803
-
550
12,801
5,000
-
-
-
26,199
37,008		 Income
£
1,358
104,393
21,607
900
8,613
14,487
151,358
-
25,000
90,000
-
-
-
31,431
28,308
5,600
180,339
331,697		 Expenditure
£
536
(111,439)
(23,652)
(900)
(13,079)
(14,487)
(163,021)
-
(31,037)
(67,985)
-
-
-
(31,431)
(28,308)
(4,018)
(162,779)
(325,800)		 Transfers
in/out
£
Balance at 31
March 2025
£
(1,019)
5,975
1,337
-
2,045
-
-
-
4,466
-
-
-
6,829
5,975
(2,045)
-
232
(2)
-
22,015
(550)
-
(4,466)
8,335
-
5,000
-
-
-
-
-
1,582
(6,829)
36,930
-
42,905

Page 26

EBBSFLEET GARDEN CITY TRUST

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

14. Summary of funds

Summary of funds - current year

General funds
Restricted funds		 Balance at 1
April 2024
£
10,809
26,199
37,008		 Income
£
151,358
180,339
331,697		 Expenditure
£
(163,021)
(162,779)
(325,800)		 Transfers
in/out
£
Balance at 31
March 2025
£
6,829
5,975
(6,829)
36,930
-
42,905

15. Analysis of net assets between funds

Analysis of net assets between funds - current year

Current assets
Creditors due within one year
Total		 Unrestricted
funds
2025
£
17,396
(11,421)
5,975		 Restricted
funds
2025
£
53,730
(16,800)
36,930		 Total
funds
2025
£
71,126
(28,221)
42,905

Analysis of net assets between funds - prior year

Current assets
Creditors due within one year
Total		 Unrestricted
funds
2024
£
35,244
(24,435)
10,809		 Restricted
funds
2024
£
28,298
(2,099)
26,199		 Total
funds
2024
£
63,542
(26,534)
37,008

Page 27