ANNUAL REPORT 2023 – 2024 for The Shelford and Stapleford Youth Initiative (SSYI). Charity Commission reg: 1201381
CONTEXT
SSYI is a community charity set up and run by local Christians that has been supporting young people in our local area for 27 years. We now work with over 300 young people, mainly residents of Great and Little Shelford, Stapleford, Sawston and Duxford. Our aim is to provide safe spaces, quality youth work and support for local 10 to 18-year-olds. Particularly focusing on those who are marginalised, isolated, at-risk or not accessing other provision. By building positive relationships with young people, running youth clubs, schools work and other activities we enable them to overcome challenges, learn and succeed. We have a dedicated Youth Centre in Great Shelford where we run 6 youth clubs a week, as well as 4 weekly youth clubs in Sawston, and a weekly club in the Community Centre in Duxford at the request of Duxford Parish Council.
We have been able to purchase a minibus, an outdoor football cage and trailer to transport it. Together these assets enable more trips and provide a mobile facility for active sessions in multiple locations. We provide mentoring / 1:1 services at the request of, and fully funded by, Sawston Village College and Cambridge Centre School.
Romsey Mill (Charity reg: 1069905) continued to provide valuable management and training support for the SSYI team. During the year lead worker Zac Britton took on a part time (1 day per week from January 2024 onwards) secondment to Romsey Mill as part of his career development.
During this financial year a new SSYI (“The Shelford and Stapleford Youth Initiative”) has been established and registered with the Charity Commission (reg. 1201381) as a “Charitable Incorporated Organisation” (CIO), and funds transferred to the new entity from the old charity (“Shelford/Stapleford Youth Initiative”, reg: 1073490) to continue SSYI’s activities. The purpose and activities are unchanged. The CIO was created on independent advice from a lawyer, and after a review by Trustees of the existing charity as to the benefits of a transition to CIO status. SSYI has grown considerably since it started, and the transition to a CIO provides the appropriate levels of governance, structure and process for the scale of activities. The CIO accounts are prepared and examined separately from those of the old charity. This report and accounts concern the new SSYI CIO (Charity Commission reg: 1201381).
STATEMENT OF ACCOUNTS
The summary accounts for The Shelford and Stapleford Youth Initiative for the year from 1[st] April 2023 to 31[st] March 2024 have been approved by independent reviewer Gareth Johnson and are provided in this report.
OVERVIEW
These accounts reflect the change in context during the year, during which the income and expenditure transactions were migrated to the new CIO entity, over several months. A total of £59,391 was transferred into the CIO from the old SSYI entity. Income and expenditure both grew as planned in the year, and £21,760 was spent on new capital assets namely minibus, trailer, and football cage. There was an operating deficit of £16,462 excluding capital expenditure and transfers “in”.
FUND STATUS
Accumulated Fund at Start of Year
£0
Income
Transfers from “old” SSYI £59,901 Other income £60,169 Total income £119,260
Expenditure Operating costs £76,631 CAPEX £21,760 Total expenditure (incl CAPEX) £98,391
Net Surplus/(Deficit) for Year £20,869
Accumulated Fund at year end
£42,626
Including £21,760 CAPEX at Year 0 undepreciated value
INCOME
The largest sources of income (42%) were grants from local councils and institutions (most significantly £19,400 from Gt Shelford Parish Council and £5,500 from John Huntingdon Charity). In addition 25% of overall income came from contracted services, 15% from individuals, and 8% from local churches. We are most grateful to all our individual and institutional supporters for enabling the continued growth and impact of our services.
EXPENDITURE
Staff costs made up 71% of operating expenditure. In the year these were our youth workers Zac Britton, Tilly Akoto, Tina Woodstock, and Kay Salter, alongside part time administration officer Kirsty Townsend and cleaner Kevin Chapman. The other significant cost items were Travel & Expenses (13%), management support provided by Romsey Mill (9%) and facility hire and running costs (4%).
A breakdown of the Income and Expenditure (excluding transfers to CIO) is shown in the graphics below.
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Expenditure 2023 - 2024
Total = £76,631
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Travel and
Expenses, 13%
Facility running Other, 1%,
costs4%
Events and
Parties, 1%
Salaries, 71%
RM mgmt.
support, 9%
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NEXT YEAR 2024 – 2025
It is anticipated that the “old” SSYI will be formally shut down during FY2024 2025, once all transactions are moved to the new entity, and the remaining assets transferred. All SSYI activities and accounting transactions will then be within the new SSYI CIO entity. At the time of writing all regular transactions have now been moved. In view of the increasing scale and complexity of SSYI’s work, Local firm of accountants HSA have been contracted to provide bookkeeping and payroll services, and all accounts are being run on the XERO finance system.
The focus of SSYI work, in common with the national trend, is broadening out from open access “youth clubs” to include more targeted services for specific interests (eg sporting, creative) and addressing prevalent issues (anxiety, relationships, abuse). We hope to grow our services in these ways as well as to reach more of the young people in the area, partly through deployment of the football cage to new locations, and use of the minibus to more trips and experiences for the young people. This will require expansion of SSYI’s team with the recruitment of at least one additional youth worker. Income growth to enable these exciting developments is being sought through:
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Campaign to increase the number of regular individual supporters
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Engagement of a grant consultant to supplement ongoing efforts to secure funding from institutions
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100% funding by the requesting community for SSYI activities in new locations, and for 1:1 work
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Opening up opportunities for other groups to use the minibus and football cage, to maximise the use of these assets
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Use of the Shelford Youth Centre for new groups. To date this has already led to sessions for the local Ukrainian community.
The 2024 - 2025 budget anticipates Income of £139,850 and Expenditure of £141,950 (excluding any capital purchases).
Summary Income & Expenditure, and Balance sheet are provided below, followed by the independent examiner’s report:
| SSYI CIO Income and Expenditure 2023 2024 | SSYI CIO Income and Expenditure 2023 2024 | |||||
|---|---|---|---|---|---|---|
| Actual | Actual | |||||
| Income | Expenditure | |||||
| Staff | ||||||
| Donations | Residential(s) | £200 | Salary (Zac, Tilly, Tina, new YDW, Kevin, YC Ops) |
£43,098 | ||
| Trips | £61 | Tax and NI | £7,740 | |||
| Churches | £5,017 | Pension eeR | £2,843 | |||
| iZettle income at club | £1,236 | |||||
| Private donations | £7,383 | Session workers | £629 | |||
| Appeals / collection tins | £20 | |||||
| SSYI Events | £1,062 | Total Staff Costs | £54,310 | |||
| Village Events e.g Feasts | £1,160 | |||||
| Total Donations | £16,139 | Other | ||||
| Romsey Mill training & mgmt | £6,975 | |||||
| SSYI and Village events | £289 | |||||
| Grants | Parish Councils | £19,900 | (Trips) Events, Parties | £615 | ||
| Others (LS Ents; Hist Soc; Coffee mornings, SSG, Spokes, SPC..) |
Games and IT Equipment | £99 | ||||
| Projects (Copse 3; Project X; Sports) | Insurance | £0 | ||||
| Competitive Grants | £5,655 | Subscriptions | £637 | |||
| Audit Honorarium | £0 | |||||
| Total Grants | £25,555 | Projects 2022 (Shred it up, Copse 3, Project X, Sports) |
£379 | |||
| Residentials (EXCL SALARIES) | £0 | |||||
| Other | Payments for services provided (SVC; CRC; CO; Duxford...) |
£14,846 | Travel and other expenses | £9,301 | ||
| Gift Aid reclaims | £2,255 | Training | £99 | |||
| Romsey Mill salary contribution | £986 | Costs for Services provided (ex-Salary) (Duxford) | £272 | |||
| donations for Minibus & cage | £150 | Cash for cash tin | £400 | |||
| Cash in from Cash tin | £0 | |||||
| Giving scheme bonuses | £36 | Total Other costs | £19,066 | |||
| Bank interest | £202 | |||||
| Total Other | £18,475 | Facilities | Facility hire | £2,334 | ||
| Facilities | Youth Centre Improvements | |||||
| YC Improvements | YC Running costs | £921 | ||||
| Total Facilities | £0 | |||||
| Total Facilities | £3,255 | |||||
| Total (excl transfers) | £60,169 | |||||
| Transfers | Transfers | |||||
| Transfers from OLD SSYI | £59,091 | Transfers to OLD SSYI | £0 | |||
| TOTAL INCOME (incl. transfers) | £119,260 | TOTAL EXPENDITURE(excl CAPEX) | £76,631 | |||
| Overall Surplus (Deficit) | £20,869 | CAPEX | Minibus | £13,600 | ||
| Operating Surplus (Deficit) excl CAPEX and Transfers IN | -£16,462 | Football Cage and Trailer | £8,160 | |||
| Total CAPEX | £21,760 | |||||
| Overall Expenditure | £98,391 |
| SSYI CIO Balance Sheet 2023 2024 | SSYI CIO Balance Sheet 2023 2024 | SSYI CIO Balance Sheet 2023 2024 | ||
|---|---|---|---|---|
| 2023 - 2024 | ||||
| £21,760 See note 1 below £0 £1,204 See Note 2 below £15,563 See Note 3 below Current Account £9,845 at 31st March 2024 Savings Account £10,202 at 31st March 2024 PLEO account £309 £0 -£16,257 See Note 4 below £0 |
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| Fixed Assets | ||||
| Prepayments | ||||
| Debtors(recoverable Tax) | ||||
| Debtors(other) | ||||
| Bank | ||||
| PettyCash | ||||
| Creditors | ||||
| Deferred income | ||||
| Net Assets | £42,626 £0 CIO accounts onlyestablished June 2023 £42,482 excludingcapex |
|||
| Accumulated Fund Brought Forward | ||||
| Excess of Income over Expenditure | excludingcapex | |||
| Accumulated Fund carried forward | £42,626 | |||
| Notes to Accounts | ||||
| 1 | Purchases of minibus,trailer,football cage in 2023-24 valued atpurchaseprice | |||
| 2 | This coversgift Aid reclaim for theyear,arrivingin SSYI account in the following year | |||
| 3 | This covers known Debtors(income for theyear)notyet visible in bank accounts atyear end | |||
| 4 | Creditors(additional expenditure)in theyear NOTyet visible in bank accounts atyear end |
ssyij Yow9Pe 104 Woodland Road Sawston CB22 30U 01223520354 3" 2024 Dearjohn Re.. The Shelford and Sta rd You h Initiative mmission R . 1201381 I have Èxamined The Shelford & Stapleford Youth Initiative {SSYI) income and expenditure account. balance sheet and movements in reserve5 for the year ended 31$1 March 2024, which are the responsibility of the Treasurer and Committee members. I confirm that they are in accordance with the books and records of The Shelford & Stapleford Youth Initiative that have been provided to me for examination. Yours SInrety Gareth Johnson Honora