Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2024 To 31 03 2025
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1201378
The Fun Club at Ysgol Maes y Felin
Charity's principal address Pen y Maes Road
Pen y Maes Road |
Pen y Maes Road |
|---|---|
| Holywell | |
| Postcode | CH8 7EN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| KirstyJones | Chair | |||
| Sioned Butters | Treasurer | |||
| Claire Poole | Secretary | |||
| Jayne Owen | ||||
| Jade Keenan | ||||
| Rebecca Jones | ||||
| Rachel Dyment | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by trustees
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
The charity structure is as follows
Chair, Secretary, Treasurer Committee members Manager Supervisor Supervisor Supervisor After school Wraparound/Flying start Holiday club Staff members Staff members Staff members (x2) (x3) (x3)
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To provie the necessary facilities for the daily care, recreation and education of children out of school hours and advance the education and training of the persons in the provision of such care, education and recreational facilities
Our setting aims to:
Provide high quality care for all children. We offer the children a place to learn in a warm, safe and caring environment where indoor and outdoor activities are culturally sensitive and meet each child’s individual need and areas of learning. We make sure children are inspired to learn and play by committed staff who provide equal opportunities to find new
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interests and extent a child’s interest.
Monday to Friday
Flying start – 12.5 hours per week (maximum) this activity is for 2 year olds
Monday to Friday
Wraparound care – 17.5 hours per week (maximum term time) this activity is for children who have attended morning nursery session and enables parents to work while their children are in school/childcare these sessions are for 3 and 4 year olds Monday to Thursday
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
After school club – 10 hours per week available to all children who are registered with us and attend Ysgol Maes y Felin children may also attend for their first year at Holywell High school Monday to Friday
Holiday club – 50 hours per week to enable parent to work during the holidays we for 10 of the 13 weeks provided there is the demand
We are registered with the CIW and therefore parents can access the following funding providing they are eligible
-
Child care offer – for Wraparound Care
-
Child care offer – for Holiday club
-
Flying start funding
Additional details of objectives and activities (Optional information)
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-
We have moved the Flying start session to morning for the following reasons • this session can be dedicated to 2 year olds only • we are able to offer more places
-
We have enrolled the club on the Welsh Promise and we are working towards the Bronze level We have enrolled on the Tapestry forum as a way to communicate with parents and update them regarding • Activities their children are enjoying • Achievements • Changes in timetable
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The outside area has been developed further and we have a mulch layer under the trim trail to help prevent children getting to muddy, this also makes the trim trail safer. We have also arranged to have a canopy erected to enable the children to enjoy the outside space at the rear of
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You may choose to includ1 e the property, this will provide protection from the sum and the rain
-
further statements, where shelter.
-
relevant, about: • policy on grantmaking; Staff have attended various courses over the last year to improve their knowledge as follows
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• policy programme related investment; All staff have attended safeguarding face to face courses
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• contribution made by All staff have attended 2 day paediatric first aid course volunteers. Two members of staff have attended the Terrific twos training Two staff have attended the Autism Experience course Two staff have attended Flying start Elkan training 2 staff have attended ALNet 1 and ALNet 2 training 1 member of staff have completed the Playwork Transition Course 1 member of staff is working towards Preparing for leadership and manager course L4 1 member of staff has finish CCPLD L2 2 members of staff have attended RSE course 1 member of staff is working towards TINY Tums award – Cooking and online session completed 2 members of staff have attended Mudiad Meithrin Clebran (Welsh songs for young children) All course required by minimum standards have been completed In addition to these courses staff choose to complete a course on Noodle if they find an area they are interested in or that improves their knowledge – various courses have been completed
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
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Section E Financial review
Brief statement of the charity’s policy on reserves
We understand we need to keep £26,000 - £27,000 in reserve should the club close. We also keep £5,000 in reserve all year a the monthly income can be lower at certain times of the year
Details of any funds materially
in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
The charity’s principal source of funds are as follows
- fees paid by parents
- funding from the childcare offer
-
funding for flying start children
-
Expenditure has been carried out as follows
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Wages, pension, income tax,
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Training
-
General running costs including snack, cleaning materials, rent
-
Workshops and creative materials
-
Trips
-
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
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| The Fun Club at Ysgol Maes Y Felin | 1201378 | ||
|---|---|---|---|
| Receipts and payments accounts | CC16a | ||
| 01/04/2024 For the period from |
To | 31/03/2025 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 104,161 16,681 - - - - - - 120,842 - - - 120,842 98,168 4,936 - 11,261 - - - - - 114,365 - - - 114,365 6,477 - 61,513 67,990 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 104,161 16,681 - - - - - - 120,842 - - - 120,842 98,168 4,936 - 11,261 - - - - - 114,365 - - - 114,365 6,477 |
Last year to the nearest £ |
|
| Fees In | 104,161 | 83,364 | ||||
| Grants Received | 16,681 | 11,844 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
120,842 | 95,208 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 95,208 | ||||||
Wages and Oncosts |
98,168 | 80,579 | ||||
| Rent and Insurance | 4,936 | 5,287 | ||||
| Large equipmentgrant funded | - | 12,166 | ||||
| Activities,equipment,snacks etc | 11,261 | 7,688 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 114,365 | 105,720 | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 105,720 | ||||||
| 6,477 | - | - | 6,477 |
- 10,512 | ||
| - | - | - | - | - | ||
| 61,513 | - | - | 61,513 | 72,025 | ||
| 67,990 | - | - | 67,990 | 61,513 |
CCXX R1 accounts (SS)
15/07/2025
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Bank Petty Cash Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 67,794 - 196 - - - 67,990 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
15/07/2025
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of The Fun Club at Ysgol Maes Y Felin On accounts for the year 31[st] March 2025 Charity no 1201378 ended (if any) Set out on pages 1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 /2025.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Date: 18/06/2025
Signed:
Name: Janita Heaton-Rue FCCA
Relevant professional Chartered Certified Accountant
qualification(s) or body
(if any):
Address: The Archetype Accountants Ltd
68 Ffordd Parc Castell, Bodelwyddan
LL18 5WD
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October 2018
IER
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Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
IER
2