**Trustees' Annual Report for the period**
Period start date Period end date Day19 Month12 Year2022 Day31 Month03 Year2024
**From To**
## Section A Reference and administration details
**Charity name**
The Fun Club at Ysgol Maes y Felin
**Other names charity is known by**
**Registered charity number (if any)** 1201378
**Charity's principal address** Ysgol Maes y Felin Pen y Maes Road HOLYWELL **Postcode CH8 7EN**
## **Names of the charity trustees who manage the charity**
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19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Rebecca Jones|Chair|||
|||Sioned Butter|Treasurer|||
|||Claire Poole|Secretary|||
|||Jayne Owen||||
|||KirstyJones||||
|||Lois Hughes||||
|||Jade Keenan||||
|||Rachael Dyment||||
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
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March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|Alison Jones Manager|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by trustees Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The Charity’s organisational Structure You **may choose** to include **Chair, Secretary, Treasurer** additional information, where **Committee members** relevant, about: **Manager** policies and procedures **Supervisor Supervisor Supervisor** adopted for the induction and **1. After school Club 2. Wraparound Care 3 Holiday Club** training of trustees; **Staff member (x2) Staff members (x3) Staff member(x2)**
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
**TAR**
2
## **Section C Objectives and activities**
To provide the necessary facilities for the daily care, recreation and education of children out of school hours and in advance the education and training of the persons in the provision of such care, education and **Summary of the objects of the** recreational facilities **charity set out in its governing document**
Provided workshops for the children to enjoy Off Roadin Reptiles African drum workshop Playbus Street dance workshop Trip to farm Provided various craft activities throughout the year celebrating festivals both in Wales and through the world. AGM took place beginning July **Summary of the main** ICO Insurance paid August **activities undertaken for the** Insurance for club paid September **public benefit in relation to** Insurance for 2 year olds to attend club paid January **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
March **2012**
**TAR**
3
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Successful bid for the small capital grant received £11,343.68 for erection of
- Trim trail
- Outside tap Canopy Outside cupboard for craft activities
Improved the outside play area with aTrim trail for the children to enjoy and an outside tap for water play.
## Staff development
Noodles courses have been available for staff to improve their knowledge in areas they have responsibility for or a personal interest Safeguarding courses have been completed Food Hygiene courses have been completed
- By November the ratio has changed and we now need 1 member of staff with the 2 day First Aid Training instead of one per setting. Staff have been booked onto the relevant course on 18[th] and 19[th] of July.
- By November all supervisors and manager must have attended a safeguarding C course – these courses have been booked with two members of staff attending on 2rd/3[rd] July and another attending on the 10[th] /11[th] September
In March 2023 we increased the number of children we could care for fro 19 – 24 as it was increasingly difficult for parents to book their children into After School Club. It was our intention to keep Wraparound Care and Holiday Club to 16 children unless there was a demand for more place.
In January 2024 we started to offer Flying start sessions within our wraparound care sessions. This has proved to be very successful and we have between five and seven 2 year olds attending.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
Balance at end of Financial year £61,292.22 Outgoings £104955.16
We understand that we need to keep £26,000 - £27,000 in reserve should the club close. We also keep £5,000 in reserve all year as the monthly income can be lower at certain times of the year.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity’s principal source of funds are as follows
- fees paid by parents
- funding from the childcare offer
- funding for flying start children
- Expenditure has been carried out as follows
- Wages, pension, income tax
- Training
- how expenditure has General running costs including snack, cleaning materials, rent, supported the key objectives Workshops and creative materials of the charity; Trips
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
March **2012**
**TAR**
6
**The Fun Club at Ysgol Maes Y Felin 1201378 Receipts and payments accounts CC16a For the period** 19/12/2022 31/03/2024 **To from**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**83,364**
**11,844**
**-**
**-**
**-**
**-**
**-**
**-**
**95,208**
**-**
**-**
**-**
**95,208**
**80,579**
**5,287**
**12,166**
**7,688**
**-**
**-**
**-**
**-**
**-**
**105,720**
**-**
**-**
**-**
**105,720**
**- 10,512**
**-**
**72,025**
**61,513**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**83,364**
**11,844**
**-**
**-**
**-**
**-**
**-**
**-**
**95,208**
**-**
**-**
**-**
**95,208**
**80,579**
**5,287**
**12,166**
**7,688**
**-**
**-**
**-**
**-**
**-**
**105,720**
**-**
**-**
**-**
**105,720**
**- 10,512**|**Total funds**
**to the nearest £**
**83,364**
**11,844**
**-**
**-**
**-**
**-**
**-**
**-**
**95,208**
**-**
**-**
**-**
**95,208**
**80,579**
**5,287**
**12,166**
**7,688**
**-**
**-**
**-**
**-**
**-**
**105,720**
**-**
**-**
**-**
**105,720**
**- 10,512**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Fees In|**83,364**|||||**-**|
|Grants Received|**11,844**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**95,208**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**-**|
||||||||
|Wages and Oncosts|**80,579**|||||**-**|
|Rent and Insurance|**5,287**|||||**-**|
|Large equipmentgrant funded|**12,166**|||||**-**|
|Activities,equipment,snacks etc|**7,688**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**105,720**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**- 10,512**|**-**|**-**|**- 10,512**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**72,025**|**-**|**-**|**72,025**||**-**|
||**61,513**|**-**|**-**|**61,513**||**-**|
CCXX R1 accounts (SS)
05/08/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|
|**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank
Petty Cash
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**61,292**
**221**
**-**
**61,513**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
Signature
Print Name
Date of approval
CCXX R2 accounts (SS)
05/08/2024
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** The Fun Club at Ysgol Maes Y Felin **On accounts for the year** 31[st] March 2024 **Charity no** 1201378 **ended (if any) Set out on pages** 1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 /2024.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 17/06/2024 **Signed: Name:** Janita Heaton-Rue FCCA **Relevant professional** Chartered Certified Accountant **qualification(s) or body (if any): Address:** The Archetype Accountants Ltd, Office 1 Hanover House The Roe, St Asaph LL17 0LT
**October 2018**
**IER**
1
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
**IER**
2