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2024-03-31-accounts

Report and Financial Statements for the year ended 31 March 2024

for

Ucan Productions

Company registration number 05537893 Charity number 1201369

Ucan Productions

Contents of the Financial Statements for the year ended 31 March 2024

Page
Charity and Company Information 1
Report of the Trustees 2 - 4
Independent Examiners' Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the financial statements 8 - 12

Ucan Productions

Charity Information for the year ended 31 March 2024

Directors and Trustees D Brunt (Chair) J Blackmore A Rees J Sanders O Williams M Woodhouse J Worsey L Coleman appointed 15 March 2024 Charity Number 1201369 Company Number 5537893 Registered Office 65 Severn Grove Pontcanna Cardiff CF11 9EP Accountants and Independent Arian Accountants Limited Examiners 19 Sundew Close Cardiff CF5 2SE

Page 1

Ucan Productions

Report of the Trustees for the year ended 31 March 2024

The trustees are pleased to present their annual directors' report together with the financial statements of the charity for the year ending 31 March 2024 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Objectives and activities

Objectives

The promotion of social inclusion particularly, but not exclusively, in Wales among young people with visual impairment and additional needs who are excluded from society, or parts of society, due to their disability.

To provide opportunities to participate in activities, events and experiences which encourage the building of confidence, self-esteem, new friendships and support networks together with the development of new skills which will help to prevent social isolation, preserve and protect good mental health and wellbeing and assist their integration into society.

To advance in life and help young people particularly, but not exclusively, in Wales, through the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; and providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

Activities

The charity is based at Cardiff University’s School of Optometry and Vision Sciences, where regular activities are held. In addition, UCAN Productions provides services to blind and partially sighted children and young people across a variety of other locations in Wales including Torfaen, Carmarthen, Neath Port Talbot, Bridgend and Carmarthen, as well as occasionally in England and abroad.

The charity runs a wide variety of creative workshops which are aimed at improving both physical and vocal confidence and the overall wellbeing of its participants. Workshop themes include drama, sound technology and music as well as Maggie’s Club which is for vision impaired children and young people with additional needs. UCAN Productions also delivers Arts Awards and has held the title of Arts Awards Champaign Centre for the past three years. The charity also supports the Vision Impaired Sector by providing theme-based performances for the Welsh Government Eye Care Conference and, on occasion, providing vision awareness training and demonstration lectures for medical and optometry students. UCAN Productions also supports other arts organisations by running regular consultations sessions on the impact of blindness.

The charity relies on grants, earned income and donations to cover its operating costs.

The trustees endeavour to encourage all members of the vision impaired community and support sector to engage in our activities and programmes, therefore improving the lives of those we serve.

Achievements

Achievements and highlights of the year for UCAN Productions include:

Page 2

Ucan Productions

Report of the Trustees (continued)

Financial review

Members of the Board meet quarterly to review the financial position of the charity. As a result of this information, they are confident in realistically reviewing and adjusting budgets. During the year funding continued to be received for the charity's main activities. Children in Need continued to support the charity with a grant of £47,556 as well as The National Lottery with grants totalling £84,404. The charity also received a number of other grants and donations.

It is the policy of the charity that unrestricted liquid reserves held by the charity should be at least £80,000. At this level the trustees consider that they would be able to accommodate any fundamental funding changes. At the balance sheet date the charity's unrestricted general income fund reserves exceeded that amount, at £97,523. As always, future funding of Ucan Productions is an ongoing dialogue with all our funders.

Structure, governance and management

The charity is constituted as a company limited by guarantee and became a registered charity on 16 December 2022. The directors serve also as the trustees of the charity. Reference and administrative details are shown in the company information page. The directors have the power to appoint additional trustees.

Trustees' responsibilities in relation to the financial statements

The charity trustees (who are also the directors of Ucan Productions for the purposes of company law) are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.

Page 3

Ucan Productions

Report of the Trustees (continued)

In preparing the financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent;

• state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

In so far as the trustees are aware:

• there is no relevant information of which the charity's Independent Examiner is unaware; and

• the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the Independent Examiner is aware of that information.

Approval by order of the board of trustees

D Brunt

Director

Page 4

Independent Examiner's Report to the Trustees of Ucan Productions ("the Company")

I report to the charity trustees on my examination of the accounts of Ucan Productions for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ("the 2006 Act").

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Andrea L Davies ACA Chartered Accountant

Arian Accountants Limited 19 Sundew Close Cardiff CF5 2SE

19 September 2024

Page 5

Ucan Productions

Statement of Financial Activities (incorporating the income and expenditure account) for the year ended 31 March 2024

Note
Income
Donations and legacies
3
Income from charitable activities:
Ucan Productions operations
4
Investment income
Total income
Expenditure
Expenditure on charitable activities:
Ucan Productions operations
5
Total expenditure
Net income and net movement in funds for the year
Reconciliation of funds
Total funds brought forward
Transfer between funds
Total funds carried forward		 Restricted
Funds
£
-
144,030
-		 Unrestricted
Funds
£
14,052
7,518
1,272
22,842
5,895
5,895
16,947
131,789
(1,716)
147,020		 2024
Total
£
14,052
151,548
1,272
166,872
137,074
137,074
29,798
157,225
-
187,023		 2023
Total
£
400
229,909
229
144,030 230,538
131,179 155,605
131,179 155,605
12,851
25,436
1,716		 74,933
82,292
-
40,003 157,225

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All income and expenditure derive from continuing activities.

The notes on pages 8 to 12 form part of these financial statements

Page 6

Ucan Productions

Balance Sheet As at 31 March 2024

Note
Fixed assets
Tangible assets
8
Current assets
Debtors
9
Cash at Bank and in hand
Current Liabilities
Creditors: Amounts falling due within one year
10
Net current assets
Net assets
The funds of the charity:
Unrestricted income funds:
General income fund
11
Designated funds
12
Restricted income funds
14
Total charity funds		 £
£
2
5,488
186,939
192,427
(5,406)
187,021
187,023
£
£
97,523
49,497
147,020
40,003
187,023
2024		 £
£
2
6,650
155,507
162,157
(4,934)
157,223
157,225
£
£
82,292
49,497
131,789
25,436
157,225
2023		 £
£
2
6,650
155,507
162,157
(4,934)
157,223
157,225
£
£
82,292
49,497
131,789
25,436
157,225
2023
157,225

The directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of s.477 of the Companies Act 2006. Members have not required the company, under s.476 of the Companies Act 2006, to obtain an audit for the year ended 31 March 2024.

The directors acknowledge their responsibilities for:

(a) ensuring that the company keeps accounting records which comply with Sections 386 &387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of the affairs of the company as at 31 March 2024 and of its surplus or deficit for the year then ended in accordance with the requirements of ss.394 & 395, and which otherwise comply with the requirements of the Act, relating to the financial statements, so far as applicable to the company.

These financial statements, which have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 applicable to small companies were approved by the Trustees on 19 September 2024 and signed on its behalf.

Dorian Brunt (Sep 19, 2024 15:52 GMT+1)

……………………..

D Brunt

Director

The notes on pages 8 to 12 form part of these financial statements

Page 7

Ucan Productions

Notes to the financial statements for the year ended 31 March 2024

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Ucan Productions meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Income

(i) donations and similar income

Donations and similar income is recognised when received.

(ii) revenue grants

Revenue grants are generally recognised in the period in which they are received.

(iii) capital grants

Capital grants are recognised as the corresponding expense is incurred.

(iv) other income

All other income is recognised in the period to which it relates.

Expenditure and irrecoverable VAT

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

• Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Tangible fixed assets

Fixed assets are stated in the balance sheet at cost less depreciation.

Depreciation is provided in order to write off the cost of fixed assets over their estimated useful lives in equal annual instalments, as follows :

Computer equipment 25% on cost

Pension costs

The company operates a defined contribution scheme for the benefit of its employees. Contributions payable are recognised in the statement of financial activities when due.

Page 8

Ucan Productions

Notes to the financial statements (continued)

for the year ended 31 March 2024

1 Accounting policies cont'd

Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

2 Legal status

Ucan Productions is a company limited by guarantee and has no share capital. It obtained charitable status on 16 December 2022.

3 Donations and legacies

Cash Donations
Income from charitable activities
Fees and other income
Commissioned fees & other sundry income
Support from sponsors and local authorities:
Children in Need
Community Foundation in Wales
TIP Erasmus
Sir Ian McKellan
Atsain Fund
National Lottery
Other grants
Analysis of expenditure on charitable activities
On charitable activities:
Purchases and other direct costs
Employee costs
Premises costs
General office expenses
On governance costs:
Accountancy fees
Other professional costs		 Restricted
£
-
-
Restricted
£
-
-
47,556
9,970
-
-
2,100
84,404
-
144,030
Restricted
£
55,161
54,486
7,265
7,067
123,979
-
7,200
131,179		 Unrestricted
£
14,052		 2024
£
14,052		 2023
£
400
14,052 14,052 400
Unrestricted
£
7,518		 2024
£
7,518		 2023
£
8,106
7,518
-
-
-
-
-
-
-		 7,518
47,556
9,970
-
-
2,100
84,404
-		 8,106
32,066
9,970
33,300
40,000
6,300
64,842
35,325
7,518 151,548 229,909
Unrestricted
£
1,994
-
175
2,226		 2024
£
57,155
54,486
7,440
9,293		 2023
£
75,418
55,623
8,171
6,043
4,395
1,500
-		 128,374
1,500
7,200		 145,255
1,750
8,600
5,895 137,074 155,605

4 Income from charitable activities

5 Analysis of expenditure on charitable activities

Page 9

Ucan Productions

Notes to the financial statements (continued) for the year ended 31 March 2024

6 Net income for the year

The net income for the year is stated after charging:

Depreciation of tangible fixed assets:
owned by the charity
Accountancy fees		 2024
£
-
1,500		 2023
£
-
1,750

7 Staffing and trustee remuneration

Staff costs
Wages and salaries
Social Security costs
Pension costs		 2024
£
54,649
306
488
55,443		 2023
£
55,526
1,528
2,120
59,174

During the year the average number of employees was 2 (2023: 2). No employee received employee benefits in excess of £60,000 (2023: Nil).

No remuneration was paid to any trustee during the year, nor any expenses reimbursed, apart from an amount of £7,200 in respect of administration and project support, between Mrs J Worsey (trustee) and the charity (2023: £9,600).

Tangible fixed assets
COST
As at 1 April 2023
Additions
Disposals
At 31 March 2024
DEPRECIATION
As at 1 April 2023
Charge for period
On Disposals
At 31 March 2024
NET BOOK VALUE
At 31 March 2024
At 31 March 2023		 Computer
equipment
£
1,286
-
-
1,286
1,284
-
-
1,284
2
2		 Total
£
1,286
-
-
1,286
1,284
-
-
1,284
2
2

8 Tangible fixed assets

Page 10

Ucan Productions

Notes to the financial statements (continued) for the year ended 31 March 2024

9 Debtors

Grants receivable
Other debtors and prepayments
10 Creditors: amounts falling due within one year
Taxes and social security
Other creditors
Accruals & deferred income
11 Unrestricted funds
Balance at
beginning
of year
£
Unrestricted income funds
82,292
12 Designated funds
Balance at
beginning
of year
£
Development Fund
10,150
Sir Ian McKellan Fund
39,347
49,497		 Income
£
22,842
New
designations
£
-
-
-		 Expenses
£
(5,895)
Utilised/
released
£
-
-
-		 2024
£
2,100
3,388
5,488
2024
£
2,019
-
3,387
5,406
Transfer to/
from other
funds
£
(1,716)
Transfer to/
from other
funds
£
-
-
-		 2023
£
6,650
-
6,650
2023
£
2,294
90
2,550
4,934
Balance at
end of
year
£
97,523
Balance at
end of
year
£
10,150
39,347
49,497

10 Creditors: amounts falling due within one year

13 Analysis of net assets between funds

Unrestricted funds
General income fund
Designated Fund
Restricted income funds
Total funds		 Tangible
fixed assets
£
2
-
-
2		 Net current
assets
£
97,521
49,497
40,003
187,021		 Long term
liabilities
£
-
-
-
-		 Total
£
97,523
49,497
40,003
187,023

Page 11

Ucan Productions

Notes to the financial statements (continued) for the year ended 31 March 2024

14 Restricted income funds

Restricted income funds
Atsain Fund
Awards for All: National Lottery Fund
Children in Need Fund
Community Foundation in Wales
Erasmus Plus Fund
Lottery Heritage Fund
National Lottery Community Fund
Summer of Fun Fund
Total funds		 Balance at
beginning
of year
£
6,300
9,930
-
-
30
-
6,304
2,872
25,436		 Income
in year
£
2,100
19,980
47,556
9,970
-
9,933
54,491
-
144,030		 Expenditure
in year
£
8,400
7,687
36,155
8,085
1,746
6,743
59,491
2,872
131,179		 Transfer to/
from other
funds
£
-
-
-
-
1,716
-
-
-
1,716		 Balance at
end of
year
£
-
22,223
11,401
1,885
-
3,190
1,304
-
40,003

Name of Fund

Description of Fund

Atsain Fund

To improve the confidence of blind and partially sighted children and young people through sound and music.

Awards for All: National Lottery Fund

To expand our creative activities and provide more opportunities for Arts Awards.

Children in Need Fund

To provide peer to peer support through the creative arts for children under the age of 18.

Community Foundation in Wales Fund

To deliver workshops to blind and partially sighted children under the age of 18 in the Carmarthenshire area.

Erasmus Plus Fund

To develop new ways of working by designing theatre with embedded inclusive practice.

National Lottery Community Fund

To develop a creative peer network of young people over the age of 18.

National Lottery Heritage Fund

Exploring the history and heritage of blind people in Wales.

Summer of Fun Fund

Additional post covid creative activities in the school summer holidays.

Page 12

The following pages do not form part of the statutory financial statements which are subject to the independent examiner's report

These are provided for trustee information only and should not be included in any submission to Companies House or the Charity Commission

Ucan Productions

Detailed Income and Expenditure Account for the year ended 31 March 2024

Income
Donations and legacies:
Donations
From charitable activities:
Fee & other income
Commissioned fees & sundry income
Reimbursed expenses: TIP Erasmus project
Grants from sponsors and local authorities:
Children in Need
Community Foundation in Wales
TIP Erasmus
Comic Relief: SASI Cardiff
Other grants
Anthem Music Fund: Atsain
Awards for All: National Lottery
National Lottery
National Lottery Heritage
Summer of Fun grants
Income received in prior years and brought forward:
Academy project: RNC Hereford
Development fund
Ian McKellan project
Sponsorship
SASI Cardiff project
Other grants
Sportslot Bridgend
From investment activities
Bank interest received
Total income c/f		 £
£
£
£
14,052
400
14,052
400
7,518
4,216
-
3,890
7,518
8,106
47,556
32,066
9,970
-
-
33,300
-
-
-
2,678
2,100
6,300
19,980
9,930
54,491
54,912
9,933
-
-
7,600
-
7,095
-
10,150
-
40,000
-
8,500
-
250
-
8,057
-
965
144,030
221,803
1,272
229
166,872
230,538
2024
2023

Page 13

Ucan Productions

Detailed Income and Expenditure Account for the year ended 31 March 2024

2024 2023
£ £ £ £
Total income b/f 166,872 230,538
Expenditure
On charitable activities:
Purchases and other direct costs
Props and other project costs 4,737 5,655
Project travel and accommodation costs 7,494 8,353
Trainer fees 44,924 (57,155) 61,410 (75,418)
Employee costs
Payroll costs 54,288 55,443
Staff training and welfare 198 (54,486) 180 (55,623)
Premises costs
Venue and accomodation 4,627 6,085
Storage costs 2,813 2,086
Other premises costs - (7,440) - (8,171)
General office expenses
Insurance costs 624 470
Expensed equipment 580 179
Postage, printing and stationery 1,094 142
Subscriptions 849 1,861
Bank charges 116 117
Exchange differences 75 (187)
IT and website costs 2,604 2,701
Other sundry administration costs 3,351 (9,293) 760 (6,043)
On governance costs:
Accountancy fees 1,500 1,750
Other professional fees 7,200 8,600
(8,700) (10,350)
Net income for the year 29,798 74,933

Page 14

2024 Ucan Productions final accounts - full with detailed p&l for trustees

Final Audit Report

2024-09-19

Created: 2024-09-19 By: Andrea Davies (andrea@arianaccountants.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA_Z0mfcMpF0ERTqhm6HNzSgfsahVBcyka

"2024 Ucan Productions final accounts - full with detailed p&l for trustees" History

Document created by Andrea Davies (andrea@arianaccountants.co.uk)

Document emailed to dorianjbrunt@gmail.com for signature

2024-09-19 - 2:22:09 PM GMT

Email viewed by dorianjbrunt@gmail.com

2024-09-19 - 2:50:43 PM GMT

Signer dorianjbrunt@gmail.com entered name at signing as Dorian Brunt

Document e-signed by Dorian Brunt (dorianjbrunt@gmail.com)

Signature Date: 2024-09-19 - 2:52:24 PM GMT - Time Source: server

Agreement completed.

2024-09-19 - 2:52:24 PM GMT