**Report and Financial Statements for the year ended 31 March 2023**
**for**
**Ucan Productions**
_**Company registration number 05537893 Charity number 1201369**_
## **Ucan Productions**
## **Contents of the Financial Statements for the year ended 31 March 2023**
||Page|
|---|---|
|Charity and Company Information|1|
|Report of the Trustees|2 - 4|
|Independent Examiners' Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the financial statements|8 - 12|
## **Ucan Productions**
## **Charity Information for the year ended 31 March 2023**
|**Directors and Trustees**|D Brunt (Chair)|
|---|---|
||J Blackmore|
||A Rees|
||J Sanders|
||O Williams|
||M Woodhouse|
||J Worsey|
|**Charity Number**|1201369|
|**Company Number**|5537893|
|**Registered Office**|65 Severn Grove|
||Pontcanna|
||Cardiff|
||CF11 9EP|
|**Accountants and Independent**|Arian Accountants Limited|
|**Examiners**|19 Sundew Close|
||Cardiff|
||CF5 2SE|
Page 1
## **Ucan Productions**
## **Report of the Trustees for the year ended 31 March 2023**
The trustees are pleased to present their annual directors' report together with the financial statements of the charity for the year ending 31 March 2023 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **Objectives and activities**
## _Objectives_
The promotion of social inclusion particularly, but not exclusively, in Wales among young people with visual impairment and additional needs who are excluded from society, or parts of society, due to their disability.
To provide opportunities to participate in activities, events and experiences which encourage the building of confidence, self-esteem, new friendships and support networks together with the development of new skills which will help to prevent social isolation, preserve and protect good mental health and wellbeing and assist their integration into society.
To advance in life and help young people particularly, but not exclusively, in Wales, through: the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; and providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
## _Activities_
The charity is based at Cardiff University’s School of Optometry and Vision Sciences, where regular activities are held. In addition, UCAN Productions provides services to blind and partially sighted children and young people across a variety of other locations in Wales including Torfaen, Neath Port Talbot, Bridgend and Carmarthen, as well as occasionally in England and abroad.
The charity runs a wide variety of creative workshops which are aimed at improving both physical and vocal confidence and the overall wellbeing of its participants. Workshop themes include drama, sound technology and music as well as Maggie’s Club which is for vision impaired children and young people with additional needs. UCAN Productions also delivers Arts Awards and has held the title of Arts Awards Champion Centre for the past two years. The charity also supports the Vision Impaired Sector by providing theme-based performances for the Welsh Government Eye Care Conference and, on occasion, providing vision awareness training and demonstration lectures for medical and optometry students. UCAN Productions also supports other arts organisations by running regular consultations sessions on the impact of blindness.
The charity relies on grants, earned income and donations to cover its operating costs.
The trustees endeavour to encourage all members of the vision impaired community and support sector to engage in our activities and programmes, therefore improving the lives of those we serve.
## **Achievements**
Achievements and highlights of the year for UCAN Productions include:
- For the first time UCAN delivered a number of very successful creative Forest Days
- As an Arts Award Champion Centre we delivered over 60 Arts Awards to young people with sight loss
- Held an annual UCAN Perform festival at the Wales Millennium Centre
Page 2
## **Ucan Productions**
## **Report of the Trustees (continued)**
- Members of our SASI (Self Advocacy for the Sight Impaired) group performed at the annual Welsh Assembly Eye Care Conference
- The Creative Learning Director and a UCAN member travelled to America and presented at the Leadership Exchange in Arts and Disability at the Kennedy Centre
- Our Peer to Peer Engagement Officer supported the VICTA Family Weekend
- UCAN hosted a residential TIP (Theatre as an Inclusive Practice) blended learning event attended by 35 participants and staff from Wales, Bulgaria and Slovenia at the University of South Wales
- We held a conference at University of South Wales to present the finding of our Erasmus Plus project TIP
## **Financial review**
Members of the Board meet half yearly to review the financial position of the charity. As a result of this information, they are confident in realistically reviewing and adjusting budgets. During the year funding continued to be received for the charity's main activities. Children in Need continued to support the charity with a grant of £32,066. The National Lottery gave a grant of £64,842 to facilitate the peer network programme and Erasmus funding of £33,300 was given during the year. The charity also received a number of other grants and donations.
It is the policy of the charity that unrestricted liquid reserves held by the charity should be at least £80,000. At this level the trustees consider that they would be able to accommodate any fundamental funding changes. At the balance sheet date the charity's unrestricted general income fund reserves exceeded that amount, at £82,292. As always, future funding of Ucan Productions is an ongoing dialogue with all our funders.
## **Structure, governance and management**
The charity is constituted as a company limited by guarantee and became a registered charity on 16 December 2022. The directors serve also as the trustees of the charity. Reference and administrative details are shown in the company information page. The directors have the power to appoint additional trustees.
## **Trustees' responsibilities in relation to the financial statements**
The charity trustees (who are also the directors of Ucan Productions for the purposes of company law) are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.
In preparing the financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
Page 3
## **Ucan Productions**
## **Report of the Trustees (continued)**
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
In so far as the trustees are aware:
• there is no relevant information of which the charity's Independent Examiner is unaware; and
• the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the Independent Examiner is aware of that information.
Approval by order of the board of trustees
D Brunt
## _Director_
Page 4
## **Independent Examiner's Report to the Trustees of Ucan Productions ("the Company")**
I report to the charity trustees on my examination of the accounts of Ucan Productions for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also it's directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ("the 2006 Act").
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
- (1) accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination; or
- (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for Accounting and Reporting by Charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Andrea L Davies ACA **Chartered Accountant**
**Arian Accountants Limited 19 Sundew Close Cardiff CF5 2SE**
## **4 December 2023**
Page 5
## **Ucan Productions**
## **Statement of Financial Activities (incorporating the income and expenditure account) for the year ended 31 March 2023**
|Note
**Income**
Donations and legacies
3
_Income from charitable activities:_
Ucan Productions operations
4
Investment income
**Total income**
**Expenditure**
_Expenditure on charitable activities:_
Ucan Productions operations
5
**Total expenditure**
**Net income and net movement in funds for the year**
**Reconciliation of funds**
Total funds brought forward
Transfer between funds
**Total funds carried forward**|**Restricted**
**Funds**
**£**
**-**
**149,213**
**-**|**Unrestricted**
**Funds**
**£**
**400**
**80,696**
**229**
**81,325**
**31,828**
**31,828**
**49,497**
**82,292**
**-**
**131,789**|**2023**
**Total**
**£**
**400**
**229,909**
**229**
**230,538**
**155,605**
**155,605**
**74,933**
**82,292**
**-**
**157,225**|2022
Total
£
225
148,771
14|
|---|---|---|---|---|
||**149,213**|||149,010|
||**123,777**|||142,733|
||**123,777**|||142,733|
||**25,436**
**-**
**-**|||6,277
76,015
-|
||**25,436**|||82,292|
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All income and expenditure derive from continuing activities.
## **The notes on pages 8 to 12 form part of these financial statements**
Page 6
## **Ucan Productions**
## **Balance Sheet As at 31 March 2023**
|Note
**Fixed assets**
Tangible assets
8
**Current assets**
Debtors
9
Cash at Bank and in hand
**Current Liabilities**
Creditors: Amounts falling due within one year
10
**Net current assets**
**Net assets**
**The funds of the charity:**
Unrestricted income funds:
General income fund
11
Designated funds
12
Restricted income funds
14
**Total charity funds**|**£**
**£**
**2**
**6,650**
**155,507**
**162,157**
**(4,934)**
**157,223**
**157,225**
**£**
**£**
**82,292**
**49,497**
**131,789**
**25,436**
**157,225**
**2023**|£
£
2
1,972
225,604
227,576
(145,286)
82,290
82,292
£
£
82,292
-
82,292
-
82,292
2022|£
£
2
1,972
225,604
227,576
(145,286)
82,290
82,292
£
£
82,292
-
82,292
-
82,292
2022|
|---|---|---|---|
|||||
||||82,292|
The directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of s.477 of the Companies Act 2006. Members have not required the company, under s.476 of the Companies Act 2006, to obtain an audit for the year ended 31 March 2023.
The directors acknowledge their responsibilities for:
(a) ensuring that the company keeps accounting records which comply with Sections 386 &387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of the affairs of the company as at 31 March 2023 and of its surplus or deficit for the year then ended in accordance with the requirements of ss.394 & 395, and which otherwise comply with the requirements of the Act, relating to the financial statements, so far as applicable to the company.
These financial statements, which have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 applicable to small companies were approved by the Trustees on 4 December 2023 and signed on its behalf. D Brunt
…………………….. D Brunt
_Director_
**The notes on pages 8 to 12 form part of these financial statements**
Page 7
**Ucan Productions**
**Notes to the financial statements for the year ended 31 March 2023**
## **1 Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Ucan Productions meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **Income**
## _(i) donations and similar income_
Donations and similar income is recognised when received.
## _(ii) revenue grants_
Revenue grants are generally recognised in the period in which they are received.
_(iii) capital grants_
Capital grants are recognised as the corresponding expense is incurred.
_(iv) other income_
All other income is recognised in the period to which it relates.
## **Expenditure and irrecoverable VAT**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
• Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
- Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to the strategic management of the charity.
## **Tangible fixed assets**
Fixed assets are stated in the balance sheet at cost less depreciation.
Depreciation is provided in order to write off the cost of fixed assets over their estimated useful lives in equal annual instalments, as follows :
Computer equipment 25% on cost
## **Pension costs**
The company operates a defined contribution scheme for the benefit of its employees. Contributions payable are recognised in the statement of financial activities when due.
Page 8
**Ucan Productions**
## **Notes to the financial statements (continued)**
## **for the year ended 31 March 2023**
## **1 Accounting policies cont'd**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
## **2 Legal status**
Ucan Productions is a company limited by guarantee and has no share capital. It obtained charitable status on 16 December 2022.
## **3 Donations and legacies**
|Cash Donations
**Income from charitable activities**
_Fees and other income_
Commissioned fees & reimbursed project outgoings
_Support from sponsors and local authorities:_
Children in Need
WCVA
TIP Erasmus
Comic Relief
Sir Ian McKellan
Atsain Fund
National Lottery
Other grants
**Analysis of expenditure on charitable activities**
_On charitable activities:_
Purchases and other direct costs
Employee costs
Premises costs
General office expenses
_On governance costs:_
Accountancy fees
Other professional costs|Restricted
£
-
-
Restricted
£
3,890
3,890
32,066
-
33,300
-
-
6,300
64,842
8,815
149,213
Restricted
£
72,675
37,934
7,223
3,859
121,691
-
2,086
123,777|Unrestricted
£
400|2023
£
400|2022
£
225|
|---|---|---|---|---|
|||400|400|225|
|||Unrestricted
£
4,216|2023
£
8,106|2022
£
2,445|
|||4,216
-
-
-
-
40,000
-
-
36,480|8,106
32,066
-
33,300
-
40,000
6,300
64,842
45,295|2,445
61,674
19,720
14,821
3,324
-
-
-
46,787|
|||80,696|229,909|148,771|
|||Unrestricted
£
2,743
17,689
948
2,184|2023
£
75,418
55,623
8,171
6,043|2022
£
61,820
62,182
3,554
7,556|
|||23,564
1,750
6,514|145,255
1,750
8,600|135,112
725
6,896|
|||31,828|155,605|142,733|
## **4 Income from charitable activities**
## **5 Analysis of expenditure on charitable activities**
Page 9
## **Ucan Productions**
## **Notes to the financial statements (continued) for the year ended 31 March 2023**
## **6 Net income for the year**
The net income for the year is stated after charging:
|Depreciation of tangible fixed assets:
owned by the charity
Accountancy fees|2023
£
-
1,750|2022
£
-
725|
|---|---|---|
## **7 Staffing and trustee remuneration**
|_Staff costs_
Wages and salaries
Social Security costs
Pension costs|2023
£
54,649
306
488
55,443|2022
£
55,526
1,528
2,120|
|---|---|---|
|||59,174|
During the year the average number of employees was 2 (2022: 2). No employee received employee benefits in excess of £60,000 (2022: Nil).
No remuneration was paid to any trustee during the year, nor any expenses reimbursed, apart from an amount of £9,600 in respect of administration and project support, between Mrs J Worsey (trustee) and the charity. The relevant amount for the 2022 year was £6,895.
|**Tangible fixed assets**
**COST**
As at 1 April 2022
Additions
Disposals
At 31 March 2023
**DEPRECIATION**
As at 1 April 2022
Charge for period
On Disposals
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2022|Computer
equipment
£
1,286
-
-
1,286
1,284
-
-
1,284
**2**
2|Total|
|---|---|---|
|||£
1,286
-
-|
|||1,286|
|||1,284
-
-|
|||1,284|
|||**2**|
|||2|
## **8 Tangible fixed assets**
Page 10
**Ucan Productions**
## **Notes to the financial statements (continued) for the year ended 31 March 2023**
## **9 Debtors**
|Grants receivable
Other debtors and prepayments
**Creditors: amounts falling due within one year**
Taxes and social security
Other creditors
Accruals & deferred income
**Unrestricted funds**
Balance at
beginning
of year
£
Unrestricted income funds
82,292
**Designated funds**
Balance at
beginning
of year
£
Development Fund
-
Sir Ian McKellan Fund
-
-|Income
£
31,175
New
designations
£
10,150
40,000
50,150|Expenses
£
(31,175)
Utilised/
released
£
-
(653)
(653)|2023
£
6,650
-
6,650
2023
£
2,294
90
2,550
4,934
Transfer to/
from other
funds
£
-
Transfer to/
from other
funds
£
-
-
-|2022
£
1,972
-|
|---|---|---|---|---|
|||||1,972|
|||||2022
£
3,285
38,081
103,920|
|||||145,286|
|||||Balance at
end of
year
£
82,292|
|||||Balance at
end of
year
£
10,150
39,347|
|||||49,497|
## **10 Creditors: amounts falling due within one year**
## **11 Unrestricted funds**
## **12 Designated funds**
## **13 Analysis of net assets between funds**
|Unrestricted funds
General income fund
Designated Fund
Restricted income funds
**Total funds**|Tangible
fixed assets
£
2
-
-
2|Net current
assets
£
82,290
49,497
25,436
157,223|Long term
liabilities
£
-
-
-
-|Total
£
82,292
49,497
25,436|
|---|---|---|---|---|
|||||157,225|
Page 11
## **Ucan Productions**
## **Notes to the financial statements (continued) for the year ended 31 March 2023**
## **14 Restricted income funds**
|**Restricted income funds**||||||
|---|---|---|---|---|---|
|Atsain Fund
Awards for All: National Lottery Fund
Children in Need Fund
Erasmus Plus Fund
National LotteryCommunity Fund
SASI Cardiff
Sportslot Bridgend
Summer of Fun Fund
**Total funds**|Balance at
beginning
of year
£
-
-
-
-
-
-
-
-
-|Income
in year
£
6,300
9,930
32,066
37,190
54,912
250
965
7,600
149,213|Expenditure
in year
£
-
-
32,066
37,160
48,608
250
965
4,728
123,777|Transfer to/
from other
funds
£
-
-
-
-
-
-
-
-
-|Balance at
end of
year
£
6,300
9,930
-
30
6,304
-
-
2,872|
||||||25,436|
## **Name of Fund**
## **Description of Fund**
Atsain Fund
To improve the confidence of blind and partially sighted children and young people through sound and music.
Awards for All: National Lottery Fund
To expand our creative activities and provide more opportunities for Arts Awards.
Children in Need Fund
To provide peer to peer support through the creative arts for children under the age of 18.
Erasmus Plus Fund
To develop new ways of working by designing theatre with embedded inclusive practice.
National Lottery Community Fund (including SASI Cardiff)
To develop a creative peer network of young people over the age of 18.
Sportslot Bridgend
Creative activities for blind and partially sighted children in the Bridgend area.
Summer of Fun Fund
Additional post covid creative activities in the school summer holidays.
Page 12