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2024-10-31-accounts

CAVE RESCUE ORGANISATION (CIO)

REPORT AND ACCOUNTS 31 OCTOBER 2024

Registered charity number: 1201338

CAVE RESCUE ORGANISATION (CIO)

FINANCIAL ACCOUNTS for the year ended 31 October 2024

CONTENTS
Page
Trustees Annual report 1
Receipts and payments account 4
Statement of assets and liabilities 6
Notes to the accounts 7
8

1

CAVE RESCUE ORGANISATION (CIO)

for the year ended 31 October 2024

The Cave Rescue Organisation CIO, a charitable incorporated organisation, is a registered charity, No. 1201338, and it operates in accordance with its adopted constitution. Its address is The Depot, Clapham, Lancaster LA2 8HH.

Trustees

The charity is administered by an elected Council. With the exception of the President, the members of the Council are also the Trustees of the charity. The members of the Council during the year and their respective dates of appointment and resignation during the year, where applicable, were as follows:

Date of appointment Date of resignation
during the year during the year
President M K Lyon 15.3.24 -
Chairman P T Allwright 15.3.24 15.3.24
Chairman M College 15.3.24 -
Secretary B Cowie 20.3.24 -
Treasurer A Haigh 20.3.24 -
Equipment officer D Gregory 20.3.24 -
Personnel officer J M Wulf 20.3.24 -
Training officer A Plimmer 20.3.24 -
Medical officer P Lethebee 20.3.24 -
Duty controllers J R Lonsdale 20.3.24 -
P Nicholls 20.3.24 -
M Hale 20.3.24 -
M Holroyd 20.3.24 -
S Johnson 20.3.24 -
R A Scurr 20.3.24 -
Assistant controllers A Wright 20.3.24 -
J Rhodes 20.3.24 -
A Reeves 20.3.24 -
M Evans 20.3.24 -
Other members S Gray 20.3.24 -
S Holcroft 20.3.24 -
P James 15.3.24 15.3.24
L Rennie 15.3.24 -

Other than the office of President, all members of the council are subject to annual re-election. They are elected by the membership at the Annual General Meeting, or by Special Resolution during the year, for the year ended 31 October 2024, in line with the constitution, the Trustees of the old Cave Rescue Organisation were transferred into that of the CIO on block.

Custodian trustees

The freehold property at The Depot, Clapham, is vested in the custodian trustees. These were P R Maxwell and H E Eastwood..

Bankers

Caf Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ and Lloyds TSB Bank plc, Manchester Road, Burnley, Lancashire BB11 1HT.

Solicitors

.

2

Independent Examiner

The charity has elected to dispense with an audit of the accounts. Jack Steer, a director in the firm of MHA, Chartered Accountants, of 14 Mannin Way, Lancaster Business Park, Lancaster, LA1 3SW is appointed as Independent Examiner of the charity.

Objectives and activities

The object of the charity is to engage and improve in underground, fell and mountain search and rescue and in animal rescue; to support safety procedures in associated activities and to assist the police, ambulance and fire authorities in these and similar activities.

-raising activities.

individuals have benefitted from the support of the Organisation in accordance with its objectives.

The total number of incidents attended (combining the CIO and the original charity) during the year was 102 and these can be categorised as follows:

:
Type of incident Number of
Incidents
Cave/Disused Mine 6
Cave diving 0
Mountain including climbing 75
Animal 0
Search dogs assisting in other team areas 17
Other/Local/Urban/Tarmac 4

Since 1935 the Cave Rescue Organisation (CIO and original charity)has attended 3,597 incidents involving some 4,909 people, the youngest aged 5 months, and the oldest aged 87 years, and 652 animals.

Reserves

Cash reserves at the year-end amounted to £140,051. The normal level of annual operating expenditure is in the region of £59,000, depending on the level of equipment renewal and maintenance costs when these are transferred from the original charity in due course. But this excludes the cost of replacement of capital assets such as ambulances and any major expenditure on operational equipment. The three ambulances (which will be transferred from the original charity) are normally replaced on a twelve-year cycle.

The charity is in the process of transferring all of the assets from the original charity Cave Rescue Organisation (241091) which will be completed in the current financial year.

The charity reviews the level of required reserves annually and has formulated and adopted a policy to be applied in calculating the required level of reserves. On the basis of this policy, it is considered that the required level of free reserves at 31 October 2024 is approximately £50,051. In view of the reliance of the organisation on voluntary funding, it is considered that reserves of this level are essential to ensure stability and to enable the continued development of equipment and facilities necessary to fulfil the objects of the charity to the high standards required.

The charity has assessed that there are reasons for holding the reserves we currently have:

The Trustees have agreed that to cover these requirements from the annual income of donations would not be feasible.

At the year end, the free reserves are approximately the level of required reserves. To maintain operating standards and to ensure the anticipated renewal of vehicles and equipment it is essential that the charity increases its level of funding.

3

STATEMENT OF TRUSTEES RESPONSIBILITIES

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year. The Charity is entitled to prepare these statements on a receipts and payments account basis, together with a statement of assets and liabilities at the year end.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

M Colledge

Chairman For and on behalf of the Council

March 2025

4

CAVE RESCUE ORGANISATION (CIO)

RECEIPTS AND PAYMENTS ACCOUNT

for the year ended 31 October 2024

2024 2024 2023
£ £ £
£
UNRESTRICTED FUNDS
Income receipts
Donations and grants
Collecting tins 1,711 -
Legacies and bequests 15,086 -
Other donations 8,325 -
Expenses recoveries 1,671 -
26,793 -
Sales
Advertising in incident report 1,295 -
Equipment - -
1,295 -
Investment income
Bank deposit interest 1,126 -
1,126 -
Transfer from Cave Rescue Organisation
(Charity Reference 241091) 170,177 -
170,177 -
TOTAL RECEIPTS 199,391 -
deduct:TOTAL PAYMENTS 59,340 -
NET RECEIPTS/ (PAYMENTS) FOR THE YEAR 140,051 -
CASH FUNDS AT THE BEGINNING OF YEAR - -
CASH FUNDS AT THE END OF YEAR 140,051 -
====== ======

5

CAVE RESCUE ORGANISATION (CIO)

RECEIPTS AND PAYMENTS ACCOUNT

for the year ended 31 October 2024

(continued)

Payments
Direct expenditure
Equipment - General
Euipment
Member clothing/PPE
Equipment
Medical
Motor expenses
Canteen
Training
Communication costs
Other operating expenditure
Rent
Rates and water
Lighting and heating
Cleaning expenses
Insurances
Expenditure on depot
Printing and stationery - incident report
Postage and stationery - general
Travelling costs
Subscriptions
Computer costs
Legal costs
Fundraising expenditure
Trailer expenditure
Function costs
Bank charges
Sundry expenses
Asset and investment purchases
Purchase of equipment trailers
TOTAL PAYMENTS		 2024
2023
£
£
£
£
8,708
-
4,482
-
6,626
4,283
-
275
-
4,219
-
-
-
28,593
-
330
-
345
-
4,913
-
2,357
-
4,001
-
8,935
-
2,665
-
98
-
126
-
200
-
481
-
926
-
-
-
855
-
-
-
853
-
45
3,617
-
30,747
-
59,340
-
-
-
-
----------
-
59,340
-
======
======

6

CAVE RESCUE ORGANISATION (CIO)

STATEMENT OF ASSETS AND LIABILITIES at 31 October 2024

2024 2023
£ £ £
£
Monetary assets - Cash funds
Bank current accounts 93,061 -
Bank deposit accounts 47,433 -
Cash balance 103 -
Total cash funds 140,597 -
====== ======
Trade creditors 546 -
Net Current Assets 140,051 -

The net assets and liabilities are held as unrestricted funds of the charity.

Approved by the Council in and signed on its behalf by 17 June 2025

M Colledge

Chairman

7

CAVE RESCUE ORGANISATION (CIO)

NOTES TO THE ACCOUNTS 31 October 2024

1 Accounting policies

Basis of accounting

The financial statements have been prepared on a receipts and payments basis under the provisions contained in section 133 of the Charities Act 2011 as amended and in accordance with the provisions contained in the guidance for smaller charities issued by the Charity Commission.

2 Trustee emoluments

No trustees received remuneration or expenses for their roles as Trustees during the current or prior period.

8

CAVE RESCUE ORGANISATION (CIO)

Independent Examiner's Report to the Members of Cave Rescue Organisation

I report on the accounts of the Charity for the year ended 31 October 2024, which are set out on pages 4 to 7.

Responsibilities and basis of report

my

examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jack Steer BA(Hons) ACA

Independent Examiner 14 Mannin Way Lancaster Business Park Lancaster Lancashire LA1 3SW

Date: