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2023-12-31-accounts

ARDAL GWEINIDOGAETH BRO EIFIONYDD MINISTRY AREA

ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2023

Registered Charity Number: 1201299

Bro Eifionydd Ministry Area within the Diocese of Bangor

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ARDAL GWEINIDOGAETH BRO EIFIONYDD MINISTRY AREA

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023

The Trustees present their annual report with the financial statements of the charity for the year ended 31[st] December 2023.

Background

The charity's full formal title is 'Ardal Gweinidogaeth Bro Eifionydd Ministry Area', known as ‘Bro Eifionydd’, registered with the charity commission, number 1201299 on 12[th] December 2022.

Bro Eifionydd seeks to advance the work of the Church in Wales locally through public worship, special services and pastoral work, including support for schools, visits to the homes of the elderly and people with disabilities or illness, and witness with other faiths.

Bro Eifionydd Ministry Area is an operating district of the Church in Wales, in the Diocese of Bangor, Meirionydd archdeaconry, North Wales. It is approximately fifteen miles across from Abererch on the Llŷn Peninsula through to Beddgelert in Eryri (Snowdonia), with currently nine churches open for regular worship, private prayer and, in some, additional community services. The current Bro Eifionydd ministry area was established in July 2016, following a diocesan reorganisation - most of it was formerly within a ministry area known from 2014 as Bro'r Holl Saint. In earlier times most of the churches were in separate parishes which have been gradually combined to be administered by fewer clergy

The nine churches are in the towns of Porthmadog, Criccieth and Beddgelert, and villages Abererch, Llangybi, Llanystumdwy, Treflys, Borth-y-gest and Dolbenmaen.

Some of these church sites have been used continuously for Christian worship since the 7[th] century, and the oldest current buildings date from 14[th] century, several are listed buildings, some grade I.

Bro Eifionydd area also includes eight churches either closed, or no longer used for regular worship, at Llanarmon, Criccieth St Deiniol's, Pentrefelin, Ynyscynhaearn, Porthmadog (old) St John’s, Tremadog, Penmorfa and Llanfihangel y Pennant. Four of these remain open to the public or are in use providing community services.

OBJECTIVES AND ACTIVITIES

Objectives and aims

Its object is the promotion of the whole mission of the church, pastoral, evangelistic, social and ecumenical in the ministry area.

Public benefit

The Trustees have given consideration to the Charity Commission's general guidance on public benefit and believe the charity provides public benefit

Review of Activities in the Year

2023 was a year of real highs and lows.

Revd Nick Golding was ordained priest in February, only to bid farewell in May as he moved to his new parish in St David’s Diocese.

In Porthmadog, the congregation began worshiping in the new premises on the High Street, initially making do with the limited resources prior to works commencing to make it a fully functioning community space.

The former St John’s Porthmadog Church held its final service on June 25[th] when Archbishop Andrew came to officially close the building. However the renovation works on ‘New St John’s’ were quickly finished and the congregation duly moved home to the High Street. This new space has provided opportunities to engage with the community on ‘their terms’, being in the heart of the town: no longer demanding people make the climb up the hill to the old church. Regular social drop-in sessions have begun which have been greatly appreciated by the wider Porthmadog community - many of whom live alone and have limit social contact. Plans for a ‘ Uniform Swap Shop’ and ‘ Toddler Group’ are in the pipeline for 2024.

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ARDAL GWEINIDOGAETH BRO EIFIONYDD MINISTRY AREA

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023

Hospitality has been a particular focus for Bro Eifionydd this year, and several social and fundraising events have allowed engagement with the wider community and the many visitors to the area. ‘ Clwb Coffi’ in Borth-yGest is an excellent example of this, drawing in people from beyond the church who are increasingly interested and involved in the church, and want to see it thrive.

‘Messy Vintage’ continues to flourish and again is enjoyed by many people who live alone. The opportunity for worship, fellowship, and creativity is well received and the project is expanding beyond its original location.

Many projects which began in response to Covid restrictions were so appreciated that they have now become part of the regular pattern, such as the outdoor, ecumenical ‘ Carols on the Maes’ on Christmas Eve which continues to draw in people who would not usually attend Church Services.

The new pattern of services established in July brought stability and sustainability, and together with increased publicity of services in one village church this has brought a increase in attendance of 300%.

Efforts continue to have churches open during the day for private prayer and meditation, which was particularly important during a local tragedy when many appreciated to opportunity for quiet reflection.

The Ministry Area continues to function through the hard work of a dedicated team of volunteers. Much of their work is unseen, but is always appreciated.

Review of financial activities of the Charity

2023 saw a continued return to pre-pandemic activities, although some people were still wary of crowds. It was good to see an increase in loose plate offerings, but not so far at the special services. It is impossible to budget for fee income from the special services and a continued increase in wedding fees is cause for rejoicing. There was an increase in the amount raised by various activities in the Ministry Area, the Trustees are aware that this must increase even more if possible. The Ministry Area cannot pay its way simply by relying on church collections. Activities such as Clwb Coffi , which bring people into the buildings can help to lead the way. It is good to see continued support for the Food Bank in Pwllheli and also the response to many disaster appeals throughout the year.

Volunteers

The charity relies on the support of volunteers in all aspects of its work, including assisting in leading worship, visiting the housebound, engaging in missional activities, such as schools work and fellowship groups. They also help maintain the church buildings through cleaning and regularly inspecting the fabric to keep the structure sound, running the finances, fundraising, stewardship and all aspects of lay leadership from churchwardens, treasurers, administration and safeguarding.

The Finance team of Treasurers is comprised of volunteers, and the Trustees are very grateful for their continuing commitment and responsibility for the careful administration of the finances.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The ministry area is governed by a constitution adopted on 31[st] March 1920, when the Church of England was disestablished within Wales under the Welsh Church Act 1914.

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ARDAL GWEINIDOGAETH BRO EIFIONYDD MINISTRY AREA

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023

Organisational structure

The ministry area is overseen by a Council (‘MAC’) comprising clergy, lay officers and one representative from each church. Members of the ministry area council are the Trustees of the charity, and the following served throughout the year:

Revd Canon Kim Williams Ministry Area Leader
Revd Canon Nick Golding Ministry Area Deacon Resigned 30thApril 2023
Christine Dinneen Ministry Area Secretary/Administrator
Katharine Dobson Ministry Area Treasurer
Brian Sharman Ministry Area Safeguarding Officer and (from 11thMay
2023) Ministry Area Warden and St. Cyngar, Borth-y-
Gest
Stephen Hopkins Ministry Area Warden and (from 21stJanuary 2024) Appointed 11thMay 2023
St John, Porthmadog
Valerie Davies-Hughes St Catherine, Criccieth & St Michael, Treflys
Pauline Davies Ministry Area Warden and St. Cyngar, Borth-y-Gest Resigned 11thMay 2023
Keith Burrows St John the Baptist, Llanystumdwy
Liz Evans St Mary, Dolbenmaen
Bridget Handby St Cybi, Llangybi
Jane Johnson St John, Porthmadog Died 21stJanuary 2024
Sally Jones-Morris St. Mary, Beddgelert
Will Rowlands St Cawrdaf, Abererch

Recruitment and appointment of new Trustees

The Trustees are appointed each year at the Vestry Meeting, usually in April or May. Members of the congregations may be deputed to fill casual vacancies as and when required, although this has not occurred in 2023.

Induction and training of Trustees

New Trustees are briefed on their responsibilities when attending MAC meetings and encouraged to take suitable training courses provided by the dioceses and the Church in Wales. All Trustees are checked before appointment by the Disclosure and Barring Service (‘DBS’) and training on safeguarding is provided to all Trustees and other groups of volunteers.

Risk management

The key risks facing the charity are financial leading to poor maintenance and ultimately loss of premises, loss of key clergy and volunteers, fraud and safeguarding. The MAC considers all of these periodically and is able to mitigate the last two by robust internal controls (two people authorising all expenditure, two people present when counting cash etc) and by regular safeguarding training and applying good practice.

However the first two risks have no simple available remedy: the ministry area is currently not able to sustain long-term the maintenance of its property as well as making the expected annual contribution to clergy costs. Similarly the ministry area is reliant on a relatively small group of very committed clergy and volunteers, and recruitment is patchy. This is an ongoing challenge and common to many similar ministry areas in the diocese and across the country.

Reporting Framework

The accounts comply with Church-in-Wales requirements and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective for accounting periods commencing on 1 January 2015 or later.

Reserves Policy

The Trustees of each church seek to retain sufficient reserves to meet future operational costs, to cover a period of a minimum of six months.

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ARDAL GWEINIDOGAETH BRO EIFIONYDD MINISTRY AREA

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Bro Eifionydd’s website is www.broeifionydd.weebly.com which contains contact information. Correspondence can be addressed to the ministry team leader, Revd Canon Kim Williams at the Rectory, Y Maes, Criccieth, LL52 0AG.

All the churches are insured with Ecclesiastical Insurance, and each church or group of churches has its own account with a range of banks or CCLA investment managers.

Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

Approved by the Ministry Area Council on 18 March 2024. Signed on behalf of the Trustees:

Revd Canon K V Williams

Mrs K M Dobson

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Independent Examiner's Report on the Accounts

Report to the trustees of Ardal Gweinidogaeth Bro Eifionydd Ministry Area On accounts for the year ended 31 December 2023 Charity no 1201299 Set out on pages 6 to 8

I report to the trustees on my examination of the accounts of the above charity (“Bro Eifionydd”) for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity trustees of Bro Eifionydd, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Bro Eifionydd’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached .

Signed: Name:

Relevant professional body:

Address:

Gwyn Trewren Thomas BSc ACA Institute of Chartered Accountants in England and Wales Gwyn Thomas and Co Limited, 1 Thomas Buildings, New Street, Pwllheli, Gwynedd . Ll53 5HH

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Ardal Gweinidogaeth Bro Eifionydd Ministry Area Receipts and Payments Account

For the period from 01 January 2023 to 31 December 2023

Unrestricted Designated Restricted Endowment Total Prior year
funds funds funds funds funds total funds
Receipts
Donations and legacies 55,884 2,363 1,229 - 59,476 55,050
Income from charitable activities 12,643 - 176 - 12,819 8,994
Other trading activities 4,698 - 2,733 - 7,431 6,239
Investments 8,482 - 101 247 8,829 6,291
Total Receipts 81,707 2,363 4,239 247 88,555 76,574
Payments
Raising funds 948 - 769 - 1,717 833
Expenditure on charitable activities 82,621 366 6,326 - 89,313 71,232
Other expenditure 987 - 3,784 - 4,771 -
Total Payments 84,555 366 10,880 - 95,801 72,065
Excess of receipts over payments before transfer (2,848) 1,998 (6,642) 247 (7,245) 4,509
Transfers:
Gross transfers between funds - in 5,338 150 87 - 5,575 105,637
Gross transfers between funds - out (87) - (5,488) - (5,575) (105,637)
Excess of receipts over payments before other gains 2,403 2,148 (12,043) 247 (7,245) 4,509
Net movement in funds 7,569 2,148 (10,188) 16,366 15,895 (35,828)
Reconciliation of funds
Excess of receipts over payments at beginning of the year 72,091 8,095 40,176 293,757 414,119 449,948
Excess of receipts over payments for the year 79,660 10,243 29,989 310,122 430,014 414,119

There may be minor discrepancies in the totals if the pence are not being shown

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Ardal Gweinidogaeth Bro Eifionydd Ministry Area Detailed Analysis of Receipts and Payments

1 January 2023 to 31 December 2023

General Designated Restricted Endowment 2023

2022

Receipts
Donations and legacies
0101 - Standing Order Planned Giving 2,447 - - - 2,447 2,997
0102 - Occasional Giving via Bank 2,061 - - - 2,061 3,214
0110 - Gift Aid Envelopes - Occasional 457 - - - 457 782
0111 - Gift Direct 15,359 - - - 15,359 15,167
0112 - Other planned giving 9,853 - - - 9,853 6,551
0113 - Weekly envelope planned giving 2,437 - - - 2,437 2,757
0201 - Loose plate offering 8,504 - - - 8,504 6,027
0202 - Offerings - Weddings 226 - - - 226 786
0203 - Offerings - Baptisms 108 - - - 108 534
0204 - Offerings - Funerals 370 - 500 - 870 50
0302 - Wall safe / box donations 1,883 - 729 - 2,612 2,540
0303 - One off Gift Aid donations - 548 - - 548 1,005
0305 - Donations appeals etc 2,982 315 - - 3,297 4,745
0402 - Other collections/mission appeals 1,016 - - - 1,016 208
0501 - Recovered HMRC Gift Aid receipts 3,592 - - - 3,592 4,528
0502 - Recovered HMRC GASDS receipts 1,747 - - - 1,747 2,114
0601 - Legacies 500 - - - 500 1,000
0701 - Recurring grants 2,343 - - - 2,343 45
0702 - Non-recurring one-off grants - 1,500 - - 1,500 -
Donations and legacies Totals 55,884 2,363 1,229 - 59,476 55,050
Income from charitable activities
0901 - Fees for Occasional Offices 974 - - - 974 110
0902 - Wedding fee 2,725 - - - 2,725 2,210
0904 - Publication of Banns 90 - - - 90 80
0905 - Funeral fee 5,850 - - - 5,850 5,075
0906 - Burial fee 2,957 - 176 - 3,133 1,123
0907 - Memorial fee 47 - - - 47 396
Income from charitable activities Totals 12,643 - 176 - 12,819 8,994
Other trading activities
0801 - Fund raising 3,396 - 2,733 - 6,129 3,332
0802 - Other funds generated - - - - - 246
0803 - Hall Rental Income 956 - - - 956 584
0805 - Sundry income 346 - - - 346 2,077
Other trading activities Totals 4,698 - 2,733 - 7,431 6,239
Investments
1001 - Dividends/investment income 7,490 - - 247 7,737 6,064
1020 - Bank and building society interest 992 - 101 - 1,093 227
Investments Totals 8,482 - 101 247 8,829 6,291
Receipts Grand Totals 81,707 2,363 4,239 247 88,555 76,574
Payments
Raising funds
3101 - Fees paid to fund raisers 103 - - - 103 -
3103 - Costs of generating resoucres - giving 578 - - - 578 736
3104 - Costs of fund raising 266 - 769 - 1,036 97
Raising funds Totals 948 - 769 - 1,717 833
Expenditure on charitable activities
2001 - Diocesan share 44,000 - - - 44,000 36,300
2101 - Clergy expenses 3,820 - - - 3,820 2,200
2103 - Clergy expenses - printing/postage/stationery - - - - - 201
2145 - Parsonage - water - - - - - 72
2147 - Parsonage - electricity - - - - - 15
2340 - Maintenance of services 446 - - - 446 -
2342 - Music & performance expenses 566 - 632 - 1,198 107
2343 - Music Instrument Tuning/Maintenance 150 - - - 150 -
2402 - Bank and Credit Card Charges 471 - - - 471 456
2403 - Cost of printing, post and stationery - - - - - -13
2405 - Office and general expenditure - - - - - 735
2410 - IE/Audit and accountancy fees 400 - - - 400 -
2501 - Church operatating costs - insurance 7,706 - - - 7,706 4,914
2502 - Church operating costs - electricity 8,943 - - - 8,943 6,611
2503 - Church operating costs - gas 1,043 - - - 1,043 1,101
2504 - Church operating costs - water 791 - - - 791 764
2505 - Church operating costs - other 26 - - - 26 84
2508 - Church repairs and maintenance 2,460 - 4,416 - 6,877 1,895
2509 - Church Cleaning - - - - - 200
2511 - Church operating costs - fire equipment, roof alam,
CCTV service 408 - 1,278 - 1,686 412
2601 - Churchyard management costs 1,573 - - - 1,573 2,858
2603 - Church hall operating costs - electric - - - - - 15
2612 - Other property repairs/maintenance 594 - - - 594 3,420
2613 - Other property - insurance - - - - - 45
2641 - Churchyard grass cutting 5,367 - - - 5,367 4,280
2806 - Other costs of parish mission work 193 366 - - 558 260
2903 - Support of UK charities 2,448 - - - 2,448 3,441
2904 - Support of international mission & projects 1,215 - - - 1,215 859
Expenditure on charitable activities Totals 82,621 366 6,326 - 89,313 71,232
Other expenditure
3001 - Purchase of asstes for church purposes 987 - 3,784 - 4,771 -
Other expenditure Totals 987 - 3,784 - 4,771 -
Payments Grand Totals 84,555 366 **10,880 ** - 95,801 72,065

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Ardal Gweinidogaeth Bro Eifionydd Ministry Area

Balance Sheet

31-Dec-23
£
General
Designated
Restricted
Endowment
31-Dec-22
£
General Fund
Messy Vintage
St Cyngar's Hall
Berrington Legacy
Chancel Repair St Cawrdaf
Chancel Repair St Mary Beddgelert
Churchyard Fund
Fabric St Catherine
Fabric St Cawrdaf
Fabric St John Baptist
Flooding
Heating Fund
Mrs Cecile Hicks Legacy
St John's Choir Trust
St Mary's
St Mary's New Roof
Sunday School
William Wynne for old men
Youth Group
General Permanent Endowment
Parry Trust Building Repair Fund
Fund Totals
Total net assets less liabilities
Represented by
Unrestricted
Designated
Restricted
Endowment
Liabilities
Total assets less current liabilities
Investments
Current assets
Investments
Cash At Bank And In Hand
Fixed assets
45,531
-
20,913
305,113
371,556
45,531
-
20,913
305,113
371,556
-122
-
-
5,131
5,010
34,250
10,243
9,076
-122
53,448
34,129
10,243
9,076
5,010
58,458
-
-
-
-
-
79,660
10,243
29,989
310,122
430,014
79,660
10,243
29,989
310,122
430,014
79,660
-
-
-
79,660
-
1,324
-
-
1,324
-
8,919
-
-
8,919
-
-
-
-
-
-
-
2,019
-
2,019
-
-
2,420
-
2,420
-
-
4,149
-
4,149
-
-
2,299
-
2,299
-
-
797
-
797
-
-
1,349
-
1,349
-
-
3,100
-
3,100
-
-
2,571
-
2,571
-
-
-
-
-
-
-
6,279
-
6,279
-
-
904
-
904
-
-
-
-
-
-
-
3,442
-
3,442
-
-
561
-
561
-
-
100
-
100
-
-
-
305,113
305,113
-
-
-
5,010
5,010
79,660
10,243
29,989
310,122
430,014
350,702
350,702
4,763
58,655
63,418
-
414,119
414,119
72,091
40
8,055
217
1,863
2,238
3,877
2,046
797
1,201
8,732
3,191
4,734
5,536
904
-
4,198
545
100
288,994
4,763
414,119

Registered Charity 1201299. Approved by the Trustees on 18 March 2024

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