## **Trustees’ Annual Report for the period**
**From 1[st] October 2022 To 30[th] September 2023**
## **Charity name: Read Easy Chilterns**
## **Charity registration number: 1201262**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Object of the charity is to advance the
education of the adult public in literacy within
the Chilterns [geographical] area.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Read Easy Chilterns has achieved its Object
by recruiting, training, organising and
supporting volunteers to provide reading
coaching to adult members of the public who
have reading difficulties, in accordance with
the policies and procedures of Read Easy
UK (Registered Charity No. 1151288) and
thereby promoted, sustained and increased
for public benefit, individual and collective
levels of adult literacy.
In order to carry out the Object, the Trustees
(known as the Management Team) has:
raised funds, and donations; applied said
funds to carry out the work of the group; and
co-operated with and supported other Read
Easy groups.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit.|Para 1.18|The Trustees are fully cognisant of the need
to achieve public benefit and aim to do so|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference N/a Para 1.38 Policy on grant making N/a Para 1.38 Policy on social investment including program related investment N/a
Para 1.38 Contribution made by volunteers N/a Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Consolidation & growth
Our initial 3-year Strategic plan proposed 3
sequential phases:
Phase 1 - establishment phase in South
Bucks, covering High Wycombe in the 12
months from April 2022;
Phase 2 - consolidation and growth into rest
of South Bucks, and then
Phase 3 - extension into areas beyond
South Bucks.
Our aims and progress made for Phase 1
are given below:
Satisfactory settling down of the MT, with
appointment of additional members, as
required. We currently need a Fundraiser
and a Safeguarding Champion,
We have 20 plus Reader referrals and
enrolment of 20 plus Coaches: we have 17
paired Readers and 6 progressing through
the enrolment process.
We have appointed additional Coordinators
to match Reader/Coach growth: we started
the year with 3 and we now have 5
Coordinators.
We have established appropriate procedures
to train and support Coaches: we have
developed our Coach/Coordinator meetings
to include opportunity to share experiences
and provide specific training, and our
Literacy Specialist has met with Coords and
Reader/Coach pairs at their usual venues to
give advice and support. We have also
worked with G’EMS, a local writers’ group, to
write some easy & appropriate stories for our
Readers.
We have established availability of regular
venues; and have proven use of Zoom (or
similar) for remote coaching: we have 39
vetted and approved venues of varying types
and situated across our area; new venues
are taken on to suit Reader/Coach
availability & location.
We have good ongoing contacts with llocally
based charities, churches and other local|
referral agencies, and developed referrals from Bucks Council organisations. We have reporting procedures to review growth and provision of referrals, coaches and venues. We have established some links with adjacent groups and RE has set up better channels of communication across the groups so we can share knowledge and experiences in growing and managing the groups. We have established funding. In summary we have successfully established the group and in doing so have moved of necessity into Phases 2 & 3 due to the geographical spread of interested Readers and Coaches. Phases 2 & 3 Based on our personnel and experience to date, following review and discussion we plan to broadly limit the area to the current area in which we are working – an area approx. bounded by Hemel Hempstead to the NE, Aylesbury & Princes Risborough to the NW, Marlow to the SE, and Chorleywood to the E. We will turn down enquiries from nearby but outside our area, advising our Regional Advisor of such interest & need, with a view to Read Easy UK setting up new adjacent groups.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|N/a|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|N/a|
|Investment performance
against objectives|Para 1.41|N/a|
|Other||N/a|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Balances at 30 Sept 2023
Current account: £31,239
Deposit: nil
Funds to be transferred to easy access
deposit account and high interest 12-month
fixed rate deposit account.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We intend to maintain funds on deposit to
cover one year's approx running costs and
to invest approx £24k (reviewed annually) in
a high interest fixed rate deposit account.
We currently have funds to cover 10 years’
running costs.|
|Amount of reserves held|Para 1.22|None – we intend to maintain funds as
above.|
|Reasons for holding zero
reserves|Para 1.22|N/a - see above|
|Details of fund materially in
deficit|Para 1.24|N/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/a|
## **Additional information (optional)**
You may choose to include further statements where relevant about: Donations and a substantial single bequest. The charity’s principal sources of funds (including Para 1.47 any fundraising) N/a Investment policy and objectives including any Para 1.46 social investment policy adopted N/a A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution and Affiliation Agreement|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By appointment following interview by two
members of the Management Team
(Trustees) and receipt of two satisfactory
references. Management Team members
are appointed at the Annual General
Meeting (AGM) of the group.
The Management Team shall have a
minimum of 6 and a maximum of 12
members.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|A Management Team member
(Trustee)undergoes initial training followed
by periodic updates and agrees to: adhere to
all requirements as detailed in the group’s
charitable Constitution; adhere to all
requirements as detailed in the Affiliation
Agreement between Read Easy UK and the
group; support all involved with the activities
of the group in accordance with the ethos
and values of Read Easy UK; personally
uphold and adhere to the practices &
standards as detailed in Read Easy UK
policies, as well as ensuring these are
effectively implemented within the group.
Polices include but may not be limited to:
Anti-harassment and bullying, Complaints
and concerns, Data protection, Equality,
diversity and inclusion, Venue and lone
worker, Volunteer|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is affiliated to Read Easy UK
((Registered Charity No. 1151288) who
provide a Regional Advisor to liaise with the
group.
Organisational structure consists of the 9
Management Team (Trustees), 5
Coordinators who look after Reader/Coach
pairs, and 17 Coaches|
|Relationship with any related
parties|Para 1.51|The Charity is affiliated to Read Easy UK
((Registered Charity No. 1151288)|
|Other|||
## **Reference and Administrative details**
Charity name Read Easy Chilterns Other name the charity uses Registered charity number 1210262 Charity’s principal address 44 Powney Road, Maidenhead, Berks SL6 6EQ
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Andrew Gaze|Team Leader|||
||Margaret Gaze|Treasurer|||
||David Macrae|Admin/Secretary,
Data Protection, IT
Support,
Safeguarding
(acting)|||
||Sian-Louise Dower|Volunteer Recruiter|||
||Henrietta Court|Referrals Networker|||
||Alison Hazelton|Literacy Specialist|||
||Sarah Hortop|Venues Organiser|||
||Sarah Newman|Publicity Organiser|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/a held in this capacity
Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|||
|---|---|---|
||Andrew Ian Gaze|David Macrae|
||
Team Leader/Chair|Admin/Secretary|
||28/06/2024||
||28/06/2024||
## **READ EASY CHILTERNS BALANCE SHEET**
## **Financial Year 2022-2023**
|**Status at**|**30/9/23**
**Totals**
**Total Liabilities**
**Reserves**|**30/9/23**
**Totals**
**Total Liabilities**
**Reserves**|**30/9/23**
**Totals**
**Total Liabilities**
**Reserves**||**£31,012.67**|**£2,651.65**|**£32,133.99**|
|---|---|---|---|---|---|---|---|
||||||||**£0.00**|
||||||||**£32,133.99**|
|||||||||
|**Date**|**Transaction**|**Creditor/Debitor**|**Payment**
**Type**
**Ref**|**Income Category**|**Paid in **|**Expense Category**
**Paid Out**|**Balance**|
|01.10.22|Balance brought forward||||||£3,772.97|
|06.10.22|Cathedral AnalysisA/c book|Amazon|Card payment|||Office &Printing
£25.57|£3,747.40|
|10.10.22|Publicity|ValePress|Banktransfer|||Publicity
£70.00|£3,677.40|
|10.10.22|Expenses J Jenkins|Amazon|Banktransfer|||Othereducational resources
£11.77|£3,665.63|
|17.10.22|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£3,660.63|
|18.10.22|Postage|Royal Mail|Card payment|||Miscellaneous
£2.70|£3,657.93|
|27.10.22|O2cellphone top up|O2provider|Card payment|||Miscellaneous
£10.00|£3,647.93|
|02.11.22|Affiliation fees|ReadEasy UK|Card payment|||Affiliation Fees
£240.00|£3,407.93|
|08.11.22|Postage|Royal Mail|Card payment|||Miscellaneous
£2.70|£3,405.23|
|15.11.22|MonthlyBank fee|CAF|Banktransfer|||Miscellaneous
£5.00|£3,400.23|
|16.11.22|Publicity|ValePress|Banktransfer|||Publicity
£55.20|£3,345.03|
|16.11.22|Publicity|ValePress|Banktransfer|||Publicity
£35.00|£3,310.03|
|16.11.22|Publicity|ValePress|Banktransfer|||Publicity
£70.00|£3,240.03|
|16.11.22|Expenses|SDower|Banktransfer|||Coach Training
£224.00|£3,016.03|
|03.12.22|PrintingPaper|Amazon|Bankpayment|||Office &Printing
£23.98|£2,992.05|
|29.11.22|Donation(fromsales ofGlowingEmbers)|SheilaDraperG'EMS|Banktransfer|BusinessDonation|£600.00||£3,592.05|
|15.12.22|Donation(Abequest)|GrahamJones'estate|Banktransfer|PrivateDonation|£30,000.00||£33,592.05|
|15.12.22|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£33,587.05|
|28.12.22|Bank interest to date|CAF|Bankpayment|Other|£3.61||£33,590.66|
|16.01.23|TurningPagesManuals/Reading books|Shannon Trust|Bankpayment|||Manuals /ReadingBooks
£250.57|£33,340.09|
|06.01.23|Festivelunch -balance owing|M LGaze|Banktransfer|||Hospitality
£47.75|£33,292.34|
|16.01.23|Buildinghire- BrooksLounge (Invo/s)|HolyTrinityHazlemere|Banktransfer|||Miscellaneous
£22.50|£33,269.84|
|16.01.23|Buildinghire- BrooksLoungeR00039|HolyTrinityHazlemere|Banktransfer|||Miscellaneous
£63.75|£33,206.09|
|16.01.23|Expenses- mileage|J Jenkins|Banktransfer|||Travel&Parking
£84.00|£33,122.09|
|16.01.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£33,117.09|
|20.01.23|StarbucksMrs SDower|Starbucks|Bankpayment|||Hospitality
£5.10|£33,111.99|
|23.01.23|Coach Training|ReadEasy UK|Bankpayment|||Coach Training
£56.00|£33,055.99|
|15.02.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£33,050.99|
|16.02.23|Coach Training|ReadEasy UK|Bankpayment|||Coach Training
£112.00|£32,938.99|
|17.02.23|Coach Training|ReadEasy UK|Bankpayment|||Coach Training
£56.00|£32,882.99|
|09.03.23|REFUNDCoach Training|ReadEasy UK|Bankpayment|||Coach Training
-£56.00|£32,938.99|
|09.03.23|Postage|Royal Mail|Bankpayment|||Miscellaneous
£5.40|£32,933.59|
|02.03.23|York PublishingReadingmaterial DropIn|York Publlshing|Bankpayment|||Manuals /ReadingBooks
£90.95|£32,842.64|
|15.03.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£32,837.64|
|24.03.23|ExpensesMileage 006|J Jenkins|Banktransfer|||Travel&Parking
£54.00|£32,783.64|
|24.03.23|Postage- Expenses 007|H Harding|Banktransfer|||Miscellaneous
£4.45|£32,779.19|
|24.03.23|Flowers- Expenses 008|M LGaze|Banktransfer|||Miscellaneous
£35.00|£32,744.19|
|27.03.23|Bank interest to date|CAF|Bankpayment|Other|£16.33||£32,760.52|
|05.04.23|Gails-SDower|SDower|Bankpayment|||Hospitality
£10.30|£32,750.22|
|13.04.23|Expenses-white boards 009|L Marlow|Banktransfer|||Othereducational resources
£52.92|£32,697.30|
|17.04.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£32,692.30|
|25.04.23|Coach Training|ReadEasy UK|Bankpayment|||Coach Training
£56.00|£32,636.30|
|27.04.23|WhitehallCentre buildinghire|Chesham&District|Bankpayment|||Miscellaneous
£31.25|£32,605.05|
|09.05.23|Postage|Royal Mail|Bankpayment|||Miscellaneous
£2.70|£32,602.35|
|10.05.23|Amazon wooden letters|Amazon|Bankpayment|||Othereducational resources
£58.78|£32,543.57|
|15.05.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£32,538.57|
|22.05.23|Publicity|ValePress|Bankpayment|||Publicity
£160.20|£32,378.37|
|02.06.23|G'EMSAndrew Draper||Banktransfer|BusinessDonation|£360.00||£32,738.37|
|15.06.23|Coach Training|ReadEasy UK|Bankpayment|||Coach Training
£56.00|£32,682.37|
|15.06.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£32,677.37|
|16.06.23|FEDCAP Prof IndemnityInsurance|FEDCAP|Bankpayment|||Miscellaneous
£145.96|£32,531.41|
|26.06.23|Bank interest to date|CAF|Bankpayment|Other|£16.45||£32,547.86|
|27.06.23|BuildingHireHolyTrinity|HolyTrinityHazlemere|Bankpayment|||Miscellaneous
£45.00|£32,502.86|
|27.06.23|Flowersfor LouiseHarvey-Expenses|AGaze|Banktransfer|||Miscellaneous
£35.00|£32,467.86|
|05.07.23|Postage|Royal Mail|Bankpayment|||Miscellaneous
£3.30|£32,464.56|
|17.07.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£32,459.56|
|28.07.23|Coach Training|ReadEasy UK|Bankpayment|||Coach Training
£56.00|£32,403.56|
|31.07.23|FionaMarsh Expensesmileage|FionaMarsh|Banktransfer|||Travel&Parking
£72.68|£32,330.88|
|02.08.23|Coach Training|ReadEasy UK|Bankpayment|||Coach Training
£56.00|£32,274.88|
|08.08.23|Postage|Royal Mail|Bankpayment|||Miscellaneous
£5.40|£32,269.48|
|15.08.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£32,264.48|
|08.09.23|WhitehallCentre buildinghire|Chesham&District|Bankpayment|||Miscellaneous
£31.25|£32,233.23|
|08.09.23|Expenses- mileage 010|FionaMarsh|Banktransfer|||Travel&Parking
£36.84|£32,196.39|
|08.09.23|Expenses- mileage 011|FionaMarsh|Banktransfer|||Travel&Parking
£73.68|£32,122.71|
|15.09.23|MonthlyBank fee|CAF|Bankpayment|||Miscellaneous
£5.00|£32,117.71|
|26.09.23|Bank interest to date|CAF|Bank payment|Other|£16.28||£32,133.99|
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF READ EASY CHILTERNS (REGISTERED CHARITY NO. 1201262)**
I report on the accounts of Aaron & Hur Charitable Trust for the year ended 30 September 2023, as attached.
## **Respective responsibilities of the Trustees and the Examiner**
The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under the Companies Act 1985 (Accounts of Small and Medium-Sized Enterprises and Audit Exemption) (Amendment) Regulations 2004, but that an independent examination is needed.
It is my responsibility to:
- examine the accounts;
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with normal practice. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the Committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records.
- to prepare accounts.
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name:
## PATRICIA HARDING
Relevant professional qualification or body: Qualified CIMA accountant (1-KQ73)
Address: 5 South Drive, High Wycombe, Bucks. HP13 6JU
Date: 10[th] March 2024
## **READ EASY CHILTERNS**
CHARITY NUMBER 1201262
||2023|
|---|---|
||£|
|**ASSETS**||
|CAF Account|32,134|
|Total Assets|32,134|
|**LIABILITIES**||
|Total Liabilities|0|
|**Net Assets**|**32,134**|
|**REPRESENTED BY**||
|General Fund||
|General Fund Opening Balance|3,773|
|Income||
|Legacy|30,000|
|Donations|960|
|Bank Interest|53|
|Total Income|31,013|
|Less:||
|Expenditure||
|Coach Training|616|
|Affiliation Fees|240|
|Publicity|391|
|Manuals / Reading Books|342|
|Travel & Parking|321|
|Hospitality|63|
|Office & Printing|50|
|Other Educational Resources|123|
|Miscellaneous|506|
|Total Expenditure|2,652|
|_Net Income v Expenditure (Loss)/Surplus_|_28,361_|
|**General Fund Closing Balance**|**32,134**|