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Minutes of Annual General Meeting held on 8th January 2024
Attendance -
Trustees - Helen, Sue, Brian, Linda, Mick, Kath, Fay, Sheila, Adam, Mark, Wendy, Malcolm, Carol, Sylvia, Marc. There were also 13 Villagers present. There were no apologies.
Chair -
Helen welcomed everyone to our first AGM and thanked everyone who helped us achieve the purchase. A special thanks to the Lanivet United Charities and Parish Council for their support, and to Adam for providing our merchandise.
Trustees -
Each trustee introduced themselves and indicated their role in supporting the running of the Trust and the New Village Hall.
Officer Reports-
Treasurer - Sheila presented the Annual audited accounts to the meeting. Sheila pointed out that as our year end is 31st October the accounts did not show the full funds relating to the actual purchase of the Old Chapel in December.
Acceptance of the accounts was proposed by Mick and seconded by Fay. All trustees voted in favour of accepting the annual accounts.
It was proposed by Sheila to reappoint K D Chapman & Co as our Auditors for 2023/24, this was seconded by Helen. All trustees voted in favour.
Secretary - Brian gave a summary of how the Trust was formed in 2022, and the achievement of the Village being able to raise enough funds in 12 months to acquire the Chapel, and the future of having to raise more funds to improve the Hall and the need for the community to take ownership and use their Village Hall.
Social and Fund raising - Linda & Fay gave a summary of the fund raising events held over the year which helped raise funds, as well as other social village events. They presented our next 12 months programme of events, and the plea that the community come up with what they would like to take place in the Hall and help to make it happen.
Election of Officers -
Chair - Helen stood down
It was proposed by Sheila that Helen be re-elected as Chair, this was seconded by Adam. All Trustees voted in favour.
Positions of Vice-Chair, Secretary, and Treasurer. It was proposed by Fay that all existing Officers be reelected, this was seconded by Carol. All Trustees voted in favour. The Officers duly elected for the next 12 months are :-
Chair - Helen. Vice-Chair - Linda. Treasurer - Sheila. Secretary - Brian.
Open Q&A - The meeting was opened to all present to speak. Ed, offered the use of a PA system. The offer was gratefully accepted.
Pete, raised the issue of DDA access. The Trust indicated they were aware of the issues and seeking funding as part of improvements. Temporary measures had been put in place.
George, asked about occupancy. It is currently set in the region of 50 dependant on function, this will increase to 100 when improvements undertaken.
John, asked about the Organ. Enquiries ongoing to identify if anyone interested in purchasing it. Carol, enquired about booking. The hall has been booked for the Gardening club and she will be provided with the cost/details.
Alcohol consumption in the Hall. The trust is proposing to get the necessary licences as soon as possible. Use of the Hall for a memory Cafe. This was welcomed and details will be discussed. Dave, thank everyone for all their hard work in making it all happen.
The date of the next AGM will be on Monday 6th January 2025.
There being no other business the meeting closed at 8pm and everyone adjourned for Coffee/Tea and biscuits.
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KDCHAVMAtI & (O IT0¥ TrI0E JU25rtritClllMA%STREET
14LLI)Yf(}l1SIL'rTy T ci F.¢."I%TEREDCHAR I. hUMBÈR 1201Y4 OBER2•2J JJJ.4t 52201
1 tr.IAItINI."Il'4111'.vniiT I r(1 )ts¢ndcd 31¥ rryyiryinrr•JofthelknAatyll ilbrAEry 145(5XblofthrArf. we.. fknKI awDwACA Addr 2>J2 S¢NKfthkn4 PL31 JA