## **Trustees’ Annual Report for the period** **CIO Incorporation date 06/12/2022 Period end date 29/02/2024 Charity name: Gloucestershire Archaeology** ## **Charity registration number: 1201251** ## **CIO number CE030903** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of the public**
**in the history, archaeology and related**
**subjects in Gloucestershire through**
**lectures, conferences and field events;**
**to undertake and provide grants for**
**archaeological and local historical**
**research and fieldwork; to issue reports**
**and other publications on**
**its work; to maintain links with other**
**like-minded bodies and to perform a**
**representative role in**
**respect to threats to archaeology.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**11 public lectures held during the**
**period, three excavations and two**
**geophysical surveys undertaken.**
**Annual journal published.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The Charity has one restricted fund**
**relating to a legacy by a member. This is**
**to be used to make a grant of up to**
**£1,000 once a year towards publication**
**of a piece of archaeological research**
**relating to Gloucestershire.**
**Applications are reviewed by all the**
**Trustees and the decision made by**
**simple majority. Any trustee with an**| **interest in the piece of work takes no part in the discussion or voting.** Para 1.38 Policy on social investment including program related investment **All activities are run by volunteers** Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity has increased the number**
**of fieldwork activities undertaken with**
**volunteers and has successfully**
**delivered the lecture series and journal.**
**This has delivered educational benefits**
**to members in terms of skills learnt**
**during fieldwork and knowledge**
**imparted in lectures.**
**The Charity made its annual grant of**
**£1,000 from the restricted Frocester**
**Publication Fund to support the**
**publication of an archaeological report**
**which otherwise would not have been**
**available to the public.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |||| Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The accounts are prepared on receipts**
**and payments basis.**
**Payments exceeded receipts in this**
**period for the CIO. A one off payment of**
**£3,060 was spent on the creation of a**
**new website which will benefit the**
**Charity in years to come, as it will**
**attract new members and enable**
**recorded lectures and educational**
**publications to be available to members.**
**In addition these accounts do not show**
**the whole picture for Gloucestershire**
**Archaeology as an entity, as the new**
**CIO only operated from April 2023 when**
**its bank account was opened, so these**
**accounts are missing membership**
**income that came into the old bank**
**account belonging to the previous non**
**incorporated charity, in March 2023.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The cash reserves brought forward were**
**transferred from Gloucestershire**
**Archaeology in its previous incarnation**
**as a unincorporated charity (number**
**252290)**| |Amount of reserves held|Para 1.22|**£12,061**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership subscriptions**
**Grants made by third parties to cover**
**fieldwork equipment and finds analysis**
**Other small donations**| |---|---|---| |Investment policy and
objectives including any|Para 1.46|| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected from the**
**membership by election at the AGM.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Trustees receive an induction pack once**
**elected.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Gloucestershire Archaeology| |---|---| |Other name the charity uses|GlosArch| |Registered charitynumber|**1201251**| |Charity’s principal address|15 Lansdown Parade, Cheltenham, GL50 2LH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---|---| ||Dr PhillipCox|Hon Secretary||||| ||Mrs SallyNicholas|Hon Treasurer||||| ||Mr Michael Hare|President||||| ||Miss Angela
Newcombe|Membership
Secretary||||| ||Mr Neil Cathie|Fieldwork Director||||| ||Mr Terry Moore-
Scott|||||| ||Mrs Sophie Beckett|||||| ||Mr David Jones|Summer visits
organiser||||| ||Mr Michael Milward|Chairman||||| ||Mrs Susan
Clemmitt|||||| ||Dr Les Comtesse|Production editor,
Glevensis||||| ||Dr Tim Copeland|Editor-in-chief,
Glevensis||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| ||Corporate trustees–names of||the directors at the date the report was approved|||| ||**Director name**|||||| |||||||| Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Dr Phillip Cox|Sally Nicholas| ||
Hon Secretary|Hon Treasurer| ||20/11/2024|| ||20/11/2024|| ||**Gloucester Archaeology**|**Gloucester Archaeology**|**Gloucester Archaeology**|**Gloucester Archaeology**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|06/12/2022|**To**||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,195**
**55**
**156**
**20**
**-**
**-**
**-**
**-**
**1,426**
**-**
**-**
**-**
**1,426**
**40**
**336**
**89**
**570**
**971**
**204**
**3,060**
**389**
**102**
**144**
**156**
**6,061**

**-**
**-**
**-**
**6,061**
**4,635**
**-**
**-**
**16,696**
**12,061**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**500**
**-**
**-**
**-**
**500**
**-**
**-**
**-**
**500**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**500**
**-**
**-**
**1,000**
**1,500**
**-**
**-**
**-**
**1,500**
**1,000**
**-**
**-**
**13,369**
**12,369**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**1,195**
**55**
**156**
**20**
**500**
**-**
**-**
**-**
**1,926**
**-**
**-**
**-**
**1,926**
**40**
**336**
**89**
**570**
**971**
**204**
**3,060**
**389**
**602**
**144**
**156**
**1,000**
**7,561**
**-**
**-**
**-**
**7,561**

**5,635**
**-**|**Last year**
**to the nearest £**| |Member Subscriptins|**1,195**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**| |Glevensisjournal|**55**||||**-**| |Educational visits|**156**||||**-**| |Donations reecived|**20**||||**-**| |Grants received|**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for AR)_|**1,426**||||**-**| ||||||| |**A2 Asset and investment sales, (see**
**table).**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||**-**||**-**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| |
Lecturers Expenses|**40**||||**-**| |Hire of Hall form meetings|**336**||||**-**| |Affiliation Fees|**89**||||**-**| |Insurance|**570**||||**-**| |Glevensis Journal Printing& Postage|**971**||||**-**| |Analysis of Finds|**204**||||**-**| |Website development|**3,060**||||**-**| |Website & Technical maintenance|**389**||||**-**| |Fieldwork Equipment|**102**||||**-**| |Lecture Equipment|**144**||||**-**| |Educational Visit Costs|**156**||||**-**| |Annual Grant ,made from Frocester
Publicastion Fund
**_Sub total_ **|||||**-**| ||||**-**||**-**| ||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds transferred from**
**Gloucestershire Archaeology**
**unincorporated charity number**
**252290**
**_Cash funds this year end_**|||||| ||||**-**||**-**| ||||||| ||**4,635**
**-**||**-**||**-**| ||**-**||**-**
**-**|**-**
**30,065**|**-**| ||**16,696**||||**-**| ||**12,061**||**-**|
**24,430**|**-**| CCXX R1 accounts (SS) 22/11/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R2 accounts (SS)|Co-op Bank High Interest Account

Signature
N/A
**Details**
Co-op Bank Current Account
Co-op Bank High Interest Account
(Fieldwork)
Co-op Bank High Interest Account
Frocester Publication Fund
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
N/A
**Details**
**Details**
N/A
**Details**
N/A
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,933**
**-**
**8,863**
**1,265**
**-**
**12,369**
**12,061**
**12,369**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
SALLY NICHOLAS
PHILLIPCOX|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||SALLY NICHOLAS|**20/11/2024**| ||2|PHILLIPCOX|**20/11/2024**
22/11/2024|