MERCREAD YOUTH CENTRE FINANCIAL STATEMENTS For the year ended 31 March 2025 Registered Charity No 1201236 entre Registered Charity No 1201236 Contents TRUSTEES, REPORT........................................................................................................................ Trustees............................................................................................................................................ Govemlng Document and Constitution... Appointrnent of Trust8es. Objectives................................................... Activities and Achievements.........................................................................................- .-............. Financlal Accounts..................................- Reserves Policy......... ... ................................................................................................................ Risk Ass6ssment........................................................................ .............. RESPONSIBILITIES OF THE TRUSTEES..............-...................................................................... RECEIPTS & PAYMENTS ACCOUNT............................................................................................ STATEMENT OF ASSETS & LIABILITIES..................................................................................... NOTES TO THE FINANCIAL STATEMENTS................................................................................. 1. Accountin9 Policies............................... 1.1 Basis of Preparation . 1.2 Income Reco8nition.......-.....................................................................................................-....... 1.3 Expenditure Reco6nftion.................-...................... ..................................................................... 1.4 Leasehold Premises...........................................................................................-.......................... 1.5 Going Concern..................................... .. 2. Transactions with Related pa￿es............................................................................................ 3. Utilities 4. Administration Expenses.......................................................................................... ................ 5. Youth Clubs Expenses........................ .10 6. Designated Funds.................................................................................. .10 7. Trustees Expenses................................................................................................................... io Youth Centre Registered Charity No 1201236 TRUSTEES, REPORT The Trustees present their report and the financial statements for the year ended 31 March 2025. Trustees The Trustees who served during the year, and where appropriate their appointing body, were: Mrs Ceri Robley Mrs Gemma McFarlane Rev Joseph Michael Padfield (resigned 21 November 2024) Mrs Carol Trimbee (appointed 21 November 2024) Governing Document and Constitution The charity was originally established by Trust Deed as the Seaford Boys, Club in 1922. A new constitution was adopted in 2011 with the approval of the Charity Commission. The charity subsequently changed its structure to a Charitable Incorporated Organisation (CIO), registered on 5 De￿rnber 2022. Charity Address: Mercread Youth Centre, Mercread Road, Seaford, East Sussex, BN25 1AB. Charlty Reglstratlon Number: 1201236 (formerly 305304 until 5 December 2022). Appointment of Trustees Apart from the first charity trustees. all trustees must be appointed by a resolution passed at a propedy convened meeling of the charity trustees. In selecting individuals for appointment, the trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Objectives The object of the CIO is to improve Ihe conditions of lrfe for the young people of Seaford and surrounding areas by providing facilities and activities for recreation and other leisure-time Occupation in the interests of social welfare. In pursuing these objectives, the trustees have had due regard to the Charity Commission's guidance on public benefit. entre Registered Charity No 1201236 Activities and Achievements This year marked significant progress in delivering our charitable objectives of improving the lives of local young people in Seaford and the surrounding area. Following the Centre's registration as a new CIO in December 2022, we have continued to strengthen our offer to young people aged 11-16 by providing a safe, welcoming space to socialise, access support, and participate in positive activities that promote well-being and personal development. Our weekly youth dub sessions have been a particular success, growing to regular attendances of over 40 young people. Activities on offer include sports, music, cooking, creative arts (including street art courses), first aid courses, and a¢￿$$ to intemet facilities and revision space. We also offer a dedicated chill-out area, refreshments, and supp)rt, advice, and guidance from trusted Youth Workers. We have paid particular attention to supporting those facing challenges such as f¢)od poverty, with increasing numbers of attendees needing practical help, and we ￿rrentlY support a few children in care. Our work helps redu￿ feelings of boredom, isolation and stress among local young peo￿e. responding directly to feedback that there is little affordable local provision and nowhere safe to see friends. Financial Accounts The charity rnaintains two bank a¢￿un￿. The Busln•ss Account. used for day-to-day unrestricted activities. The Project Account, used for income and expenditure restricted to specific activities. The accounts have been prepared on a re￿iptS and payments basis and comply with applicable law. Reserves Policy The trustees consider that reserves on both unrestricted and restricted funds should be maintained at no less than three months, expenditure for those funds. As of 31 March 2025, reserves held on material funds exceeded this minimum level. providing a contingency against unforeseen expenditure. Risk Assessment The Trustees review risks regularty to ensure the effective management and sustainability of the charity. Key risks identified include: Flnanclal sustaSnablllty.' There is a risk the charity may be unable to fijnd a comprehensive range of youth work due to limited guaranteed income. This is mitigated by growth in rental income, active fundraising efforts, and securing new grant funding. Youth Centre Registered Charity No 1201236 Safeguardlng and welfare.. Ensuring the safety and well-being of young people is paramount. This risk is mitigated through robust safeguarding policies, staff and volunteer training. and appropriate supervision at all activities. Operational and facllltles rlsk: As the charity operates from an ageing building, there is a risk of rnaintenan￿ issues disnjpting seNices. This is mitigated through ongoing renovation efforts and planned maintenance schedules. Governance and compllance: Risk of failing to meet legal or regulatory obligations is mitigated through regular Trustee meetings, clear policies. and compliance with Charity Commission guidan￿. The Trustees remain committed to monitoring these risks and maintaining appropriate plans to manage them effectively. This report was approved by the Trustees and signed on their behaff: C. Robley (Chair) Date.. 24.10 Signature.. entre Registered Charity No 1201236 RESPONSIBILITIES OF THE TRUSTEES For the year ended 31 March 2025 The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in a¢￿ance with applicable law and the charity's constitution. The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which properly present the receipts and payments during the year and the assets and liabilities at the end of the year. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements cOmk￿Y with the Charilj'es Act 2011 and the Charities (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other I￿egularities. entre Registered Charity No 1201236 RECEIPTS & PAYMENTS ACCOUNT For the year ended 31 March 2025 Notes Unr•strFet•d D•slgnat•d Trtal Total RECEIPTS 2025 2024 DonatK)ns. Grants & Sponsorship £1.807 £41,096 £42,903 £49.935 Incomè Irorn s￿ar Panels £2.486 £2,486 £2,712 Rental Incune £30.363 £30.363 £31,320 Int•r#st £333 £333 £209 Fund Raising Activit￿$ £976 £976 £2,345 TOTAL RECEIPTS £3S.632 £41,429 £77,061 £86.S21 PAYMENTS Rtsnl £1,398 £1.398 £937 £8.545 £8.545 £7.679 Mainl6nanc*BuilYiro ImFfoverrents £2.902 £12,388 £15,290 £7,053 Olfic8 I IT Equipment £467 £461 £0 Other Equipment £3.720 £3.720 £0 Busine55 Insurarres £2.408 £2.408 £1,963 CleaniTrJ £4,L%2 £4,082 £4.028 Admini$trath)n EXpen￿S £8,756 £892 £9.448 £9,77 Centre Manager Wages £11.625 £11,625 £0 CHARITABLE ACTIVITIES Youth Clubs Se$s￿ns £5.376 £16.027 £21,403 £18,795 TOTAL PAYMENTS £37,648 £40,732 £78.380 £58.620 NET IPAYMENTSYRECEIPTS FOR THE YEAR 4.783 £3.464 1.319 £27.902 entre Registered Charity No 1201236 STATEMENT OF ASSETS & LIABILITIES 31 March 2025 2025 2024 Bar* CuThenl Ac￿nt £1245 £3.241 Ba￿ woA8Ct Att￿nI £41.587 £41,829 Cash in HaTrJ £521 rTrde Debt(X8 £330 Total Cuff•nt Au•ts £45.1CQ Cury•nt U•bllltl•s Loans £0 Prepapj Rental Incxjm £0 £98 TOTAL £0 £98 N•t Cwv•nt A•8•ts £43.683 £45.002 N•t As••t• £43.683 £45.002 NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2025 1. Accounting Policies 1. 1 8as1s of Preparation These financial statements have been prepared on a re￿Ipts and payrnents basis in accordance with the Charities Act 2011. They indude all receipts and payments of the charity for the financial year. 1.2 Income Recognition Income is recognised when received. This indudes donations. grants. fundraising re￿IptS, and any other incoming resources. 1.3 ExperTrditure Recognition Expenditure is recognised when paid. It is all￿ated directly to activity headings without apportionment. 8110 entre Registered Charity No 1201236 1.4 Leasehold Premises The Club's premises are constructed on land leased from Lewes Dislrict Council under a 99-year lease dated 11 November 1987. 1.5 Going Concern The trustees have assessed the charity's financial position and confimi there are no material uncertainties about its ability to continue operating for at least the next 12 months. 2. Transactions with Related Parties There were no transactions with related parties during the year. 3. Utilities 2025 £4.181 £4,040 £323 £8,545 2024 £2,754 £3,394 £1,531 £7.679 Gas Electricity Water TOTAL 4. Administration Expenses 2025 £61 £0 £48 £331 £80 £648 £2,310 £586 £1,401 £2,901 £858 £120 £61 £44 £9,448 2024 £60 £112 £48 £322 £175 Printing Office Stationery Telephone Intemet Computer & Software Legal Fees Consultancy & Professional fees General Expenses Subscriptions Health & Safety Waste management Accountancy fees Marketing Volunteer Expenses TOTAL £3,090 £1,309 £731 £2.949 £552 £293 £135 £9,776 entre Re9iStered Charity No 1201236 5. Youth Clubs Expenses 2025 £18,521 £210 £65 £2,607 £21,403 2024 £17.646 £24 Youth Workers Gross Wages Training Cosls Recruitment expenses Resources Total £1,125 £18,795 6. Designated Funds Analysis of Designated Funds for the year ended 31 March 2025 Accounts Opening Balance Closing Balances Income Expenditure Transfers Volunteer Expenses £507 £0 £44 (£463) £0 Youth Clubs Sessions £15,193 £19,928 £16,027 £0.00 £19,094 Community Rewards £2,051 £0 £0 (£2,051) £0 Centre Manager £7,504 £10,000 £11.625 £3.663 £9,542 Kitchen Renovation £16,084 £4,505 £12.388 (£7,200) £1,001 Reserves £209 £333 £0 £4.000 £4,542 Bike Rack £0 £663 £648 £0 £15 YSM £0.00 £6,000 £0 £2,051 £8,051 Total £41,547 £41,429 £40,731 £0.00 £42,245 Transfers represent reallocations between designated funds. 7. Trustees Expenses No Trustee. or any person connected with them. have received or are due to receive any remuneration for the year directy or indirectly from the Charity's funds. 10110 Shoreline 01323 404800 • 01273 063063 helIc@shoreline￿1Oun1a￿rs.cO.uk wbYw.shorelineaccountants.co.uk ACCOUNTANTS LIMITED Shoreline Accountants Limited ZS Clinto) Pl&e. Seaftyd, East Sussex. BN25 INP Independent Exarnlnerfs Rewt to the Tnthes of Mer¢r￿d Youth Centre I report to the trustees on my exarnination of the wunts of Mercread Youth Centre, registered charity n+Jmber 1201236, for the year ended 31 Marth 2025. Respedl¥* responsljllltles of irustees •nd eM•mknor As the ¢hafiVs trustees. you are rvaponsible for the preparation of the accounts in accordance with the requirernents of the Charities Art 2011. You have decided that an audit 15 riot required for thi5 year under seclion 144 of the Chariti& Act 2011 and that an independent examination is appropriate. It is my re5Fonsibility to.. Examine the accounts under sertion 145 of the Charities Art 2011. Follaw the procedures laid dLwn in the 8eneral direetions given by the Charity Commission. State whether any matters have corne to my attention as a result of rny examination. B&sis of Independent emamlnerfs feport My exarnination was carried out in accordantè with the general directiorts given by the Charity Cgmmission under section 14515llbl ol the Charities Act 2011. An examination indudes a review of the accountin8 records kept ty the tharity and 4 comparison of the accounts presented wth those records. It also indudès CLYtsideration of any unusual item5 or disdosures in the accounts and seeking ￿PlanationS from the trustees concemin8 any such matters. The procedure5 undertaken do not Pro￿￿* all the ￿idenCe that would be required in an audit, and consequently I do not express an audit O￿ttl0n on the accounts. Independent examlnerfs statement In ¢ofinÈetion with my exarnination. no matter has tome to my attention.. Whith gives me msonaNe caustto believe thal in any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act 2011,. and to prepare accounts which a¢ofd with those rKo¥ds and compty with the a¢¢ounting requirements of the Charities A¢t 2011 have not been mèt- or 2. To which. in my opinion, attention should be drawn in a￿er to enable a proper understandin8 of the accounts io be reached. Additionallv.. The balance of the bank Jcc¢unts was confirmed by examination of bank statements. Income and expenditure were SUPFQrted by appropriate receipts and correlated to the accounts. Danielle Barnhurst ShoreliTre Accountants Lirnited 25 Clinton Place Seaford Eastsussex BN25 INP Danielle 8arnhur5t Date.08110r2025 oto*w•AcrwtsnESLlffliteJisknqi5ieTedinEI￿￿¢dtyJw4E￿l￿￿to?041(pxJ VITRPg￿rJl￿￿r1O Il￿)12e •