# Sing out Sutton Trustee Report 28 Nov 2022 – 31 March 2024 ## Charity Particulars: ## **Charity Trustees:** Christine Lindsay (chair from 26 October 2022) Stephen Williams Rosemarie Smith ## **Key Management:** Victoria Hodges, Director ## **Principle Bankers:** Starling Bank ## **Charity Registration:** 1201167 ## **Operating address:** 108 Montpelier Road Purley CR8 2QB SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 ## SING OUT SUTTON ## **Trustees Report** ## **For the year ended 31/3/24** The Trustees present their annual report and financial statements of the charity for the year ended 31 March 2024. ## **Constitution and Objectives** Sing out Sutton is a wellbeing choir which meets weekly to provide a regular fun, friendly and supportive atmosphere when music-making. The choir upholds the belief that singing has powerful physical, psychosocial and emotional wellbeing benefits. Its main centre of operation and rehearsals is from Chiltern Church and consists of around 60-70 regular weekly attendees. The charity is governed by the Sing out Sutton constitution, drawn up in November 2022, which has the following objectives: to promote, improve, develop and maintain physical and mental wellbeing through singing in the London borough of Sutton, and occasionally beyond. To promote public education in, and appreciation of the art and science of singing to the public through concerts, workshops and other events as the trustees shall determine from time to time. ## **Public Benefit** Sing out Sutton’s public benefit entails provision of wellbeing support through musicmaking for the choir participants, and provision of entertainment, education and promotion of wellbeing benefits of singing to the choir’s audiences. ## **Structure, Governance and Management** Sing out Sutton is governed by three trustees, whose particulars are shown on page 9. It operates under a CIO constitution and employs a director on a freelance basis. Trustees hold office for three years and are eligible for re-election. SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 ## Achievements and Performances ## **Letter from the director** It has been a busy year and a bit for the choir, full of growth and exciting opportunities in the local community. Our objectives to promote the importance of singing for wellbeing have been fulfilled in a variety of ways, across Sutton and the surrounding area. Below are a few highlights from the first year and a bit since the charity’s inception. Vicki Hodges ## **General notes** Between 28[th] November 2022 and 31[st] March 2024 we: - Held 63 rehearsals, with attendance averaging at 53 each week - Registered 50 new people - Learnt 7 new songs - Held 4 social events ## **2022** ## **November** The choir received official charity status ## **December** Performed at the Maggie’s Centre Carol Concert, where we helped them raise over £7,000 Busking in Sainsbury’s where we raised £193.93 for Maggie’s Centres ## **2023** ## **February** Celebrated largest rehearsal since becoming a charity with 60 people in the room Performed for Sutton Quakers ## **March** Performed for St Raphael’s Hospice SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 Registered our 150[th] choir member ## **April** Performed at Wallington Community Wellbeing Day ## **May** Performed at the Banham Marsden March ## **June** Celebrated Sing out Sutton’s second birthday at the Sound Lounge Sutton - The event featured a live three-piece band Performed at the Maggie’s Centre thank you event Performed at YourSpace summer fayre ## **July** Performed at Ewell Village Fair Performed for the residents of Warrengate Nursing Home Took part in a recording day for a charity single in support of cancer patients in Ukraine and Sudan ## **August** Held a summer party afternoon tea social for all our members at Downs Lawn Tennis Club Performed for the residents of Tennyson Grange care home ## **September** Held a quiz social event ## **October** Performed at Wallington Community Wellbeing Day ## **December** Performed at Beeches YuleFest Performed at Maggie’s Centre Carol Service Performed at Sutton Bowls Club Held a Christmas Party social event Busked outside Sainsbury’s and raised £211.62 for Sing out Sutton ## **2024** ## **January** SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 Had 7 new joiners in one rehearsal, the greatest number of new joiners during the period Performed for the residents of Hampton Lodge Had our largest rehearsal with 71 people in the room ## **February** Registered our 200[th] member Performed for Sutton Quakers afternoon tea ## **March** Held a variety evening social event where we raised £640 Performed at a choir member’s Celebration of Life event (Marion Earp) SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 ## Choir member evaluation: The annual survey sent out in January 2024 received 40 responses, and provided the following information: ## **Length of time as a member of Sing out Sutton** **----- Start of picture text -----**
Less than 3
months
3 months to
1 year
1-2.5 years (Since
Previously a
member of Sing out Sutton
Tenovus Launched)
**----- End of picture text -----**
## **Satisfaction rates among the choir were 88% very satisfied, 12% satisfied.** ## **Regarding what aspect of Sing out Sutton was most enjoyable:** |**Regarding what aspect of Sing out Sutton was most**|**enjoyab**| |---|---| |Fun and engagingrehearsals|78%| |Social interactions with fellow choir members|73%| |Sense of communityand belonging|65%| |Varietyand selection of songs in repertoire|63%| |Opportunities toperform inpublic or communityevents|55%| |Improvement in singingskills|35%| ## **What sets Sing out Sutton apart from other groups (if applicable)** _NB – in future, this question must also have ‘free to join’ as an answer option_ **----- Start of picture text -----**
Regular varied
performances Inclusive
and
supportive
community
atmosphere
Diverse and
engaging
repertoire
**----- End of picture text -----**
SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 ## **Favourite repertoire choice of all songs learnt to that point (not including Christmas songs)** **----- Start of picture text -----**
For once in my Life
Somebody to Love
Lean on Me
With a Little Help
Can't Help Falling in Love
What a Wonderful World
I'm Still Standing
Let the River Run
It's Getting Better
The Rose
Thank you for the music
Candle on the Water
0 5 10 15 20 25 30
**----- End of picture text -----**
## **Have you contributed regularly to Sing out Sutton?** **----- Start of picture text -----**
Y E S, RE G UL A RL Y Y E S, O C C A S I O N A L L Y N O , N O T A T A L L
32
8
0
**----- End of picture text -----**
## **Suggestions of fundraising events to support Sing out Sutton included:** Boot sale, outdoor gigs with bucket collections, 100 club, raffle, cake sale, clothes swap, joint fundraiser with other organisations, performances with ‘gig fees’ i.e. care homes. ## **Social activities suggested included:** Singing ‘away day’, coffee mornings, walking group, outings to see or sing with other choirs, coach trips, quiz/general knowledge evening, lunch date, summer party for friends and family. ## **Suggestions to improve Sing out Sutton included:** Longer sessions, lessons in understanding harmony, singing a cappella, access to scores, matching uniform and folder, zoom time variations, less talking in rehearsals. **Song suggestions:** from 40 respondents, 28 different songs were suggested, of which 19 were viable potential options, and 6 of which have been queued up to be arranged in the next 12-18 months. SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 ## Financial Review Income during the year totalled £23,414. The charity expenditure totalled £18,256. The aim of Sing out Sutton is to balance costs against voluntary contributions along with maintaining reserves. ## **Fundraising** All fundraising activities are managed internally without involvement of commercial partners. The charity complies with relevant codes of practice and has received no complaints. ## **Reserves Policy** The charity maintains reserves to cover operational costs. Current reserves exceed the target amount of 3 months’ operational costs. ## **Plans for Future Periods** Alongside continued regular choir rehearsals and gigs, the following projects have been proposed: 1. Travel reimbursement for choir members in need. 2. Singing for wellbeing workshops and education evenings. 3. Singing for breathing collaboration with Sutton and Wallington Pulmonary Rehab clinic. Offering singing for breathing taster opportunities for participants of the pulmonary rehab courses, with a view to referring into the choir. 4. Everyone can Sing! Workshop day, open to the choir and the public, engaging with the wider community and providing education on the accessibility of singing to all and the wider wellbeing benefits of singing. ## **Trustees’ Responsibilities Statement** The trustees are responsible for preparing the Trustees’ Report and maintaining financial integrity through preparing accurate financial statements in accordance with applicable law and United Kingdom Accounting Standards. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Charity’s trustees, Stephen Williams Rosemarie Smith Christine Lindsay Chair of Trustees SING OUT SUTTON | www.singoutsutton.co.uk | 1201167 **Sing out Sutton 1201167 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts** **Sing out Sutton 1201167 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts For the period** 28.11.22 31.3.24 **To from** **CC16a** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |---|---|---|---|---|---| |**A1 Receipts**|**14,188.00**
**4,719.17**
**1,755.00**
**625.38**
**0.00**
**574.95**
**69.82**
**1,257.72**
**223.87**
**-**
**-**
**-**
**-**
**-**
**23,414**
**-**
**-**
**-**
**23,414**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**14,188**
**4,719**
**1,755**
**625**
**-**
**575**
**70**
**1,258**
**224**
**-**
**-**
**-**
**-**
**-**
**23,414**
**-**
**-**
**-**
**23,414**|| |Rehearsal Contributions - Direct
Debit/Bank Transfer|**14,188.00**||||**NA**| |Rehearsal Contributions - Cash|**4,719.17**||||**NA**| |Rehearsal Contributions - Cheque/card|**1,755.00**||||**NA**| |Tea/coffee Contributions|**625.38**||||**NA**| |Social Events|**0.00**||||**NA**| |Gig/talk Contributions|**574.95**||||**NA**| |Banking interest|**69.82**||||**NA**| |Fundraising|**1,257.72**||||**NA**| |Other|**223.87**||||**NA**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**23,414**||||**-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_ **|||||| ||**23,414**|**-**|**-**|**23,414**|**-**| ## **A3 Payments** |**A3 Payments**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**Staff Costs**|||**-**||**-**||**-**||**-**| |Choir Leader Rehearsal/admin Fees|**7,215**||**-**||**-**||**7,215**||**-**| |Choir Leader Gig Fees|**2,950**||**-**||**-**||**2,950**||**-**| |Choir Leader Cover Fees|**210**||**-**||**-**||**210**||**-**| |Band/Accompanist Fees|**330**||**-**||**-**||**330**||**-**| |Rehearsal Tracks|**240**||**-**||**-**||**240**||**-**| |Training/Courses/Subscriptions|**165**||**-**||**-**||**165**||**-**| |Other|**90**||**-**||**-**||**90**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**Overheads**|**-**||**-**||**-**||**-**||**-**| |Hall Hire|**5,012**||**-**||**-**||**5,012**||**-**| |Print/Post/Stationery|**1,100**||**-**||**-**||**1,100**||**-**| |Website|**223**||**-**||**-**||**223**||**-**| |Bank Charges|**38**||**-**||**-**||**38**||**-**| |Equipment Purchase|**47**||**-**||**-**||**47**||**-**| |Uniform|**54**||**-**||**-**||**54**||**-**| |Charitable donations|**430**||**-**||**-**||**430**||**-**| |Subscriptions|**75**||**-**||**-**||**75**||**-**| |General office expenses|**-**||**-**||**-**||**-**||**-**| |Refreshments|**64**||**-**||**-**||**64**||**-**| |Backing tracks|**14**||**-**||**-**||**14**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**18,256**||**-**||**-**||**18,256**||**-**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| ||**-**||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |||||||||||| |**_Total payments_**|**18,256**||**-**|||**-**||**18,256**||**-**| |**_Net of receipts/(payments)_**|**5,158**||**-**|||**-**||**5,158**||**-**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**-**||**-**||**-**|||**-**||**-**| |**_Cash funds this year end_**|**5,158**||**-**|||**-**||**5,158**||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**Details**
**Details**
**Details**
Cash funds to year end
Bank account starting balance
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**5,158**
**6,150**
**-**
**11,308**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| Signed by one or two trustees on behalf of all the trustees |||||||**-**||| |---|---|---|---|---|---|---|---|---| |||||||**-**||| |||||||**-**||| |||||||**-**||| ||Signature||Print|Name||||Date of
approval| |||||||||| ||||||||||