2025-12-31-accounts

Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

Charity number: 1201087

STAVELEY VILLAGE ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR ENDED

31 DECEMBER 2025

Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

CONTENTS

Report of the Trustees’	1
Independent examiners' report	7
Receipts and payments account	8
Statement of assets and liabilities	9
Notes to the accounts	10

Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

The Trustees present their report for the year ended 31 December 2025.

1. Reference and administrative details

Registered charity number 1201087 Registered address Village Hall Staveley Kendal Cumbria LA8 9LY Trustees Clive Johnson, Chair Robert Perkins, Deputy Chair Rachael Hodgson, Secretary & Policies Matt Fawcett, Treasurer Ian Stephens, Grant Fundraising Peter Harrison, Community Fundraising Rosina Merrett [appointed 16[th ] May 2025]

2. Objectives

The objects of the charity are as follows:

• The ownership and maintenance of community buildings and facilities in the village of Staveley, presently the Village Hall, Institute (including its residential flat), garden allotments, the Bowling Club, the Recreation Ground, the Ayland Pavilion and the Children's Playground.

• Provision of these buildings and facilities for use by the whole community of Staveley and Ings (the parishes of Over Staveley, Nether Staveley and Hugill) for social, sporting, cultural, educational and recreational use.

• Fundraising and organisation of events to raise finance in support of the charity.

• Such other charitable purposes as the Charity Trustees think fit from time to time.

On 15th May 2024, the Charities Commission registered the merger of SVA charities 1201087 (CIO) & 523078 (old constitution). No subsequent changes have been made to the constitution.

During 2025, trustees authorised two activities which went beyond the core objectives of owning, maintaining and hiring its facilities for the benefit of the local community. These were the provision of a “What’s On” page on the SVA website to promote local events and organising the Village Christmas Tree & Lighting switch-on event. The SVA also act as custodians for 5 defibrillators, located at:

1. The Watermill, Ings

2. The Pavilion, Staveley,

3. The Surgery, Staveley,

4. Hawkshead Brewery, Staveley Mill Yard

5. The Village Hall, Staveley

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

3. Governance

Trustees held six full Trustee meetings and four Community Information meetings during 2025. The minutes of these meetings & previous meetings are published on the SVA website.

Trustees attended regular Finance Committee meetings to scrutinise & monitor the charity’s finances. There were seven meetings of this group in the year.

The Trustees reviewed and re-approved the following policies during 2025: Environmental Policy, Equal Opportunities Policy, Finance Committee Terms of Reference, Fire & Evacuation Policy, Flood Preparedness Policy, Health & Safety Policy, Personal Emergency Evacuation Plan, Privacy Policy, Reserves Policy, Safeguarding Policy, Trustee Recruitment & Retention Policy, Wi-Fi Policy, Booking Policy, Conditions of Hire, End of Session Checklist and it’s Insurance Policy. All of these policies & documents are available on the SVA website.

In April, Trustees completed a training course on Safeguarding.

In line with its Trustee Recruitment & Retention Policy, DBS checks were completed on the following trustees:

Clive Johnson, issued 4[th] April 2024 Robert Perkins, issued 4[th] April 2024 Matt Fawcett, issued 4[th] April 2024 Ian Stephens, issued 5[th] April 2024 Rachael Hodgson, issued 3[rd] October 2024 Peter Harrison, issued 3[rd] October 2024 Rosina Merrett, issued 25[th] June 2025

The Trustees organised a survey at its Fun Day event in August. About 10-15% of attendees were interviewed The main findings were:

• Ages ranged from very young children to over 70s.

• A large proportion were from Staveley and Ings but there were attendees from afar.

• A big majority were aware of the SVA and it’s properties, about a quarter having hired facilities.

• One adverse opinion on hire rates, one complimentary opinion on cleanliness, lack of litter.

• There was enthusiasm for other community events and activities particularly for children and youth.

Trustees asked former Secretary Ruth Walton to undertake a review of the Charity’s performance against its charitable objects. The main findings were:

• Ownership of properties is clearly evidenced. Properties are fit for purpose but would benefit from further improvements.

• Within the limitations of the properties and available finance the charity provides buildings which benefit for the whole community. However, occupancy figures indicate scope for greater usage.

• Trustees are focussed on income exceeding expenditure in 2026 and ensuring longterm financial stability.

There were no reportable accidents or safeguarding issues during the year.

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

3. Governance (continued)

The charity accepts complaints through a variety of channels; by email, verbally and at the community information meetings. Whilst we don’t have a formal count of these there are several themes as follows:

1. Regarding the introduction of the access control system.

2. Relating to efficient put out and put away of tables and chairs.

3. Storage and in some cases the introduction of fees for storage.

4. Charging fees for organised groups use of the Ayland.

5. Routine maintenance, e.g. broken toilet, table & chair.

6. There are a cohort of residents who dislike the constitution model.

At the 4 community meetings held during the year the (non-Trustee) attendance was as follows (with number of questions asked); 5 in March (4), 3 in June (7), 2 in September (3), 34 in December.

There were 23 coffee mornings held during the year raising over £10k for local charities.

The Fire Risk Assessment is now due on our facilities and this is being organised for January 2026.

4. Financial Review

Total Income for 2025 was £68,049 v £92,827 in 2024. 89% of 2025 revenue comes from LA8/LA9 postcodes.

Facility Booking Fee Income in 2025 totalled £35,825 v £40,608 in 2024.

In the 12 months 133 different hirers booked our facilities. The biggest hirers (in alphabetic order) were:

 Adam Thwaites  Staveley Amateur Operatic Society  Cairn Education  Staveley Beavers & Cubs  Calvary Chapel  Staveley Judo Club  Fell Kin  Staveley Together  First Aid Cumbria  Staveley with Ings Fareshare

Our long-standing Calvary Chapel hirer has relocated to Kendal to support their recruitment goals. We have replaced this lost income by adding Pickleball court lines to the Village Hall floor.

Other Facility Income from the residential flat, allotments, football club, storage & bowling club during the year totalled £13,855 v £5,502 in 2024.

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

4. Financial Review (continued)

Grant Income during 2025 totalled £5,560. The SVA are grateful to the following organisations for the grant support towards improvement projects in 2025:

• £1,560 – Home from Home fund (pickleball court lines)

• £2,000 – Westmorland & Furness (stage lighting improvements)

• £2,000 – Alice Bridges (stage lighting improvements)

Donation Income in 2025 totalled £3,960 including £3,000 from United Utilities for Pavilion decking benches.

Fundraising Income totalled £3,560 v £3,571 in 2024. We held 4 events in the year; Community Fun Day, Family Bingo event, Family Halloween Party and New Years Eve Party (revenue not realised until 2026).

Hundreds Club Income was £2,361 v £456 in 2024.

Total Expenditure for the year was £79,510 v £140,272 in 2024. Our biggest suppliers were:

• Allied Westminster (Insurance) £10,447

• Bracken Roofing & Building Company Limited £6,954

• Thomas Tunstill £6,801

• Jennifer Bottomley £4,276

• NSC Electrical £3,972

• British Gas £3,966

• HeatingSave Limited £3,849

Loan Repayment . Trustees have repaid £3k of the £10k interest free loan taken in 2024 to support the refurbishment of the Kentmere Room. The balance of this loan is now £6.75k.

Insurance Costs totalled £10,447 v £9,687 in 2024, it is important to note that the flood element of our policy costs £5,000.

Property Maintenance Costs totalled £8,552 v £39,429 in 2024, this differs from the income and expenditure due to movement in creditors.

• Village Hall roofing £6,066

• Grounds maintenance £2,689

• Flat windows £2,410

Property Enhancement Costs totalled £15,320 v £44,928 in 2024. Trustees continued to implement their facility improvement programme. The main focus has been on the following during the year:

• Heating control system £2,649

• Pavilion Decking Benches £2,766

• Stage Lighting improvements £2,531

• Extra Pavilion storage facilities £2,306

• Electrical upgrades £2,027

• Pickleball court lines in the Village Hall £1,560

• Kentmere room upgrades £1,141

Utility Costs totalled £5,780 v £13,227 in 2024. This reduction is a combination of better control, warm weather and a meter issue.

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

4. Financial Review (continued)

Staffing Costs totalled £27,383 v £21,580 in 2024. The SVA staff team comprised of two members during the year as follows:

• Anna Jordison

• Phillip Smith

Efficiency - The SVA has continued to improve the integration between its Hallmaster booking software and its digital access system to enable efficient & controlled access to its facilities & better control of facility heating costs.

5. Reserves Policy

The trustees agreed to reduce its standard cash reserve position from £15,000 to £13,500 on 1[st] August 2025.

6. Property Assets

In 2022, our insurers Allied Westminster, undertook a property rebuild assessment, based on these figures, our Asset values are understood to be;

£2,131,428 Village Hall, Kitchen, Institute, Meeting Rooms, Flat and Storage £43,320 Other permanent structures £478,822 Pavillion £41,040 Play area, Ayland grounds, external storage, Bowling Green and Allotments £2,694,610 Total

**Playground cost excess of £120,000 for part refurbishment

7. Volunteers

The charity benefits significantly from the support of the community and the generous commitment of many volunteers. We wish to recognise the following: Cath Smethurst, Jonathan Parkinson, Jenny Blackburn, Ruth Walton, Julie Johnson, Heather Stobbart.

8. Prospects for 2026

The Trustee’s have budgeted total 2026 income at £79k, with expenditure at £74k to leave a surplus of £5k to rebuild its cash reserve to a minimum of £15k.

Income has been budgeted by facility as follows:

• Facility hire fees: £52,938

• Other facility fees: £10,959

• Storage fees: £2,800

• Hundreds Club: £1,000

• Events: £5,000

• Donations: £2,500

• Grants: £4,000

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2025

8. Prospects for 2026 (continued)

Energy, maintenance & staffing costs remain high and the trustees recognise the need to carefully monitor & control costs. This is overseen by the Finance Committee.

Expenditure is primarily focused on revenue generation, cost efficiency and essential maintenance.

On 31[st] December 2025 the SVA received statutory notice from United Utilities of its intention to undertake sewerage infrastructure works affecting our playground, Pavilion and Ayland (Sports Field). The Trustees are in discussion with hirers about making alternative arrangements and with United Utilities about compensation for the disruption.

The Trustees are mindful of the difficult economic environment and that funding is very challenging for our community group hirers.

Trustees have agreed to pursue the Hallmark 1 accreditation in 2026.

9. Trustee Responsibilities

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the organisation and to enable it to ensure that the financial statements comply with the organisation’s rules. They have general responsibility for taking reasonable steps to safeguard the assets of the organisation and to prevent and detect fraud and other irregularities.

Individual trustees lead on areas of responsibility as follows:

Clive Johnson – Maintenance & Compliance Robert Perkins – Strategy, Communication & Fees Matt Fawcett – Financial Planning, Reporting & Insurance Rachael Hodgson – Secretary, Policies, Compliance & Safeguarding Ian Stephens – Grant Fundraising & Project Management Peter Harrison – Community Fundraising & Playground Safety Rosina Merrett

The charity continues to hold indemnity insurance for its trustees.

10. Declaration

No monies were paid to Trustee’s or affiliated parties for expenses or salaries during the year.

………………………………………..

………………………………………..

M Fawcett - Treasurer I Stephens - Chairman

June 13, 2026 Date: ………………………………

June 12, 2026 Date:………………………………

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

INDEPENDENT EXAMINER'S REPORT TO THE STAVELEY VILLAGE ASSOCIATION

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2025 which are set out on pages 8 to 10.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jack Steer BA (Hons) FCA Independent Examiner MHA Kendal House Murley Moss Business Village Oxenholme Road Kendal LA9 7RL

Date June 14, 2026

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2025

Receipts Fund Raising Events Non-Gift Aid Donations and Grants Gift Aided Donations 200 Club Subscriptions Flat Rental Income Village Hall Lettings Institute Lettings Pavilion Lettings Other Lettings Bank Room Lettings Bank Interest Sundry Income Total receipts Payments Wages & Salaries General Manager Fees Insurances Maintenance & Repairs Rates & Water Electricity Gas Professional Fees Advertising and Marketing Other Expenses 200 Club Prizes Capital Expenditure Events Total payments Loan drawdown Loan repayment Net receipts for the year Bank and Cash at 1st January 2025 Bank and cash at 31 December 2025	Year ended Year ended Year ended YEAR ended December 2025 December 2025 December 2025 December 2024 Unrestricted Restricted Total Total £ £ £ £ 3,560 - 3,560 3,571 240 9,040 9,280 39,351 241 - 241 431 2,361 - 2,361 456 13,855 - 13,855 5,502 17,802 - 17,802 19,586 5,897 - 5,897 10,099 10,903 - 10,903 9,123 1,223 - 1,223 1,800 2,185 - 2,185 1,502 417 - 417 1,117 325 - 325 289
	59,009 9,040 68,049 92,827
	27,383 - 27,383 21,580 - - - 3,525 10,447 - 10,447 9,687 8,552 - 8,552 39,429 1,118 - 1,118 687 3,886 - 3,886 4,031 1,894 - 1,894 9,197 2,156 - 2,156 2,767 4,276 - 4,276 2,360 2,956 - 2,956 1,281 685 - 685 800 6,280 9,040 15,320 44,928 837 - 837 -
	70,470 9,040 79,510 140,272 - - - 10,000 (3,000) - (3,000) (250)
	(14,461) - (14,461) (37,695)
	31,781 - 31,781 69,476 17,320 - 17,320 31,781

Funds:

1. The General Fund are unrestricted funds.

2. The Restricted Fund relates to expenditure on benches and lighting.

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

STATEMENT OF ASSETS AND LIABILITIES

AS AT 31 DECEMBER 2025

Assets

Bank and cash Liabilities Accountancy accrual Loan for Kentmere Room refurbishment	2025 £ 2024 £ 17,320 31,781 17,320 31,781
	2025 £ 2024 £ 1,400 1,296 6,750 9,750 8,150 11,046

June 13, 2026

These accounts were approved by the Trustees on ……………………………. and signed on their behalf

…………………………………………..

…………………………………………..

M Fawcett - Treasurer

I Stephens - Chairman

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Docusign Envelope ID: 7F186E77-B0BD-80FA-8326-7170AB001300

STAVELEY VILLAGE ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2025

1. Accounting policies

2. a) Basis of preparation

The accounts have been presented on a Receipts and Payments basis.

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