## **Trustees’ Annual Report for the period** **From 16 November 2022 To 30 November 2023** ## **Charity name: Old Kiln Light Railway** ## **Charity registration number: 1201028** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|For the public benefit, to advance education
in the history and significance of industrial,
rural passenger and military light narrow-
gauge railways including by, but not limited
to, preserving, restoring, exhibiting, and
operating industrial, rural passenger and
military narrow-gauge railway locomotives
and rolling stock and by making accessible
other similar items of historical interest.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Running trains for visitors to experience
heritage steam and diesel industrial and
passenger services.
Heritage stations and information displays.
Preservation and restoration of locomotives.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that activities have had
regard to the Charity Commission’s
guidance on public benefit.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|Not applicable.| |Policy on social investment
including program related
investment|Para 1.38|Not applicable.| |Contribution made by
volunteers|Para 1.38|OKLR can only operate by volunteers
maintaining and operating the locomotives,
carriages, permanent way, buildings and
infrastructure. We have actively sought out
younger volunteers to ensure stability as the
original membership are less able to
contribute. This has also benefitted our
public out-reach on our web-site and social
media.| Volunteers also make a financial contribution through membership subscriptions, locomotive storage rent and other fundraising activities. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|OKLR operated for 77 days during the
reporting period with 9,897 passenger
journeys.
In addition, restoration work progressed on a
number of locomotives, bogie coach and
infrastructure improvements continued.
Events held in conjunction with the Rural Life
Living Museum include Village at War,
several school visits and behind the scenes
visits.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Widening of the demographics of the
membership has been successful and will
continue.| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising has been stable, which was
reassuring as the wider cost of living impacts
have resulted in fewer visitors to the Rural
Life Living Museum where OKLR operates.| |Investment performance
against objectives|Para 1.41|Not applicable.| |Other||| ## **Financial Review** |**Financial Review**|||| |---|---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|OKLR’s financial position has improved by
£11,664, supporting a longer-term aim to restore a
historical locomotive which will require approx.
£90K.|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are sufficient to pay for next year’s
essential costs, including insurance premiums.
That way we could withstand a year where we
were unable to run visitor services.|| |Amount of reserves held|Para 1.22|£10,000|| |Reasons for holding zero
reserves|Para 1.22|N/A|| |Details of fund materially in
deficit|Para 1.24|None.|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Ongoing discussions with our landlord, the Old
Kiln Management Trust (OKMT) CIO, regarding an
Operating Agreement and Lease.|| |**Additional information (optional)**
You may choose to include further statements where relevant about:|||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||Passenger rides on the trains.
Membership fees.
Public donations.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||No investments. Bank with a high street major.| |A description of the principal
risks facing the charity|Para 1.46||Potential changes in the agreement with our
landlord, the Old Kiln Management Trust CIO,
regarding an Operating Agreement and Lease.
Loss of volunteers resulting in visitor trains not
able to be operated.
Ability to operate services to continue income
stream.| |Other|||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution following the Charity
Commission’s template for a Membership
CIO.| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Membership CIO.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Election by the Membership at the AGM.
The OKMT may appoint one Trustee.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Constitution and Charity Commission guidance
documents.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Member of Heritage Rail Association.
Work in close consultation with our landlord the
OKMT CIO.
Management Committee consist of Heads of
Steam, Diesel, Carriages & Wagons, Permanent
Way, Signalling & Telegraph and Buildings with
Health & safety Committee Members.| |Relationship with any related
parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|Old Kiln Light Railway| |---|---| |Other name the charity uses|OKLR| |Registered charity number|1201028| |Charity’s principal address|Old Kiln Light Railway
near to Rural Life Living Museum
Tilford
FARNHAM
Surrey
GU10 2DL| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ian Poyner|Trustee|Wholeyear|| ||James Poyner|Trustee|Wholeyear|| ||Owen Harriss|Trustee|Wholeyear|| ||Peter Smith|Trustee|Wholeyear|| ||David Knott|Trustee|16 Nov 2022 – 5 Nov 2023|| ||Dawn Holloway|Trustee|16 Nov 2022 – 5 Nov 2023|| ||Thomas Synge|Trustee|16 Nov 2022 – 5 Nov 2023|| ||Bernard Hope|Trustee|16 Nov 2022 – 5 Nov 2023|| ||Gerald Cannon|Trustee|16 Nov 2022 - 31 Aug2023|| ||John Cooksley|Trustee|12 June 2023 – 30 November
2023|Old Kiln Museum Trust CIO| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name Not applicable** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**Not applicable**||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in this capacity|Not applicable.| |---|---| |Name and objects of the charity on whose behalf the assets are
held and how this falls within the custodian charity’s objects|Not applicable.| |Details of arrangements for safe custody and segregation of
such assets from the charity’s own assets|Not applicable.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**N/A**||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Exemptions from disclosure** ## Reason for non-disclosure of key personnel details Not applicable. ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Ian Poyner
Owen Harriss
Full name(s) Ian Poyner
Position (eg Secretary, Trustee Trustee
Chair, etc)
Date
27 September 2024
**----- End of picture text -----**
|**Old Kiln Light Railway**|**Old Kiln Light Railway**||**1201028**|| |---|---|---|---|---| |**Receipts and payments accounts**||||**CC16a**| |**For the period**
**from**|16-Nov-22|**To**|30-Nov-23|| |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**21,000**
**1,725**
**-**
**-**
**-**
**-**
**-**
**-**

**22,725**
**-**
**-**
**-**
**22,725**
**737**
**1,570**
**4,407**
**515**
**2,309**
**214**
**797**
**392**
**10,941**
**-**
**-**
**-**
**10,941**
**11,784**
**- 119**
**20,856**
**32,521**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**689**
**40**
**-**
**-**
**-**
**-**
**729**
**-**
**-**
**-**
**729**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**729**
**119**
**7,586**
**8,434**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**21,000**
**1,725**
**689**
**40**
**-**
**-**
**-**
**-**
**23,454**
**-**
**-**
**-**
**23,454**
**737**
**1,570**
**4,407**
**515**
**2,309**
**214**
**797**
**392**
**-**
**10,941**
**-**
**-**
**-**
**10,941**
**12,513**|**Last year**
**to the nearest £**| |Fares andgeneral donations|**21,000**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**| |Membershipsubscriptions|**1,725**||||**-**| |Donations(Pamela locomotive)|**-**||||**-**| |Fundraising (Pamela locomotive)|**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**22,725**||||**-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||**-**
**-**
**-**||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||**-**||**-**| ||||||| |
Locomotive repairs|**737**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**| |Restoration andpreservation costs|**1,570**||||**-**| |Runningcosts|**4,407**||||**-**| |Utilities andground rent|**515**||||**-**| |Public Liabilityinsurance|**2,309**||||**-**| |HRA and website|**214**||||**-**| |Plant & Eqpt & PropertyMaintenance|**797**||||**-**| |Card machine costs|**392**||||**-**| ||||||**-**| |**_Sub total_ **|**10,941**||||**-**| ||||||| |**A4 Asset and investment**
**purchases (see table)**|||||| |**,**|**-**||**-**
**-**
**-**||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||||**-**||**-**| ||||||| ||**11,784**||**-**||**-**| ||**- 119**||**-**
**-**|**-**
**28,442**|**-**| ||**20,856**||||**-**| ||**32,521**||**-**|**40,955**|**-**| CCXX R1 accounts (SS) 27/09/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
Not Applicable
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Money held by Museum
Bank account
Cash
**Details**
**Details**
Elouise steam locomotive
Pamela steam locomotive
Champion 36 diesel
Simplex 8981 diesel
Track and Infrastructure
**Details**
None
Signature
_Ian Poyner_|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**30,796**
**8,434**
**1,725**
**-**
**-**
**-**
**32,521**
**8,434**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,560**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ian Poyner|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**150,000**| ||||**50,000**| ||||**7,000**| ||||**6,000**| ||||**40,000**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||_Ian Poyner_|Ian Poyner|26/09/2024| ||||| CCXX R2 accounts (SS) 27/09/2024 2