||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||01|Jun|2023||31|May|2024|
## **Section A Reference and administration details**
**Charity name** Teddington Athletic Football Club
**Other names charity is known by** TAFC
**Registered charity number (if any)** 1200906
**Charity's principal address** Dora Jordan Road TEDDINGTON
**Postcode TW11 0EP**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Paul Stallard|Chairman|||
||James Dixon|Treasurer|||
||Rob Short|Trustee|||
||David Woodall|Trustee|||
||Matthew Morey|Trustee|||
||Simon Fitch|Secretary|||
||Samantha Roff|Vice-Chairman|Appointed 26-07-23||
||Robert Smith|Trustee|Resigned 11-07-23||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|Chartered Accountants|MG Group|166 College Road, Harrow Middlesex HA1 1BH|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
March **2012**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution – November 2022 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Election by members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
TAFC Safeguarding Policy TAFC Equality Policy TAFC Committee Roles Middlesex FA relevant guidance
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees.
- adopted for the induction and The charity is governed by the Trustees, but the day-to-day management training of trustees. of the club encompassing match arrangement, pitch hire, referee organising and all playing member activities is managed by the
- the charity’s organisational Management Committee.
- structure and any wider network with which the charity Some Trustees – the Chairman, Secretary and Treasurer sit on both
- works.
- Some Trustees – the Chairman, Secretary and Treasurer sit on both
- works. committees, and this is further complemented by Director of Football
- relationship with any related (Men/Boys), Director of Football (Ladies/Girls) and the Head of Operations parties. of the club.
- trustees’ consideration of major risks and the system and procedures to manage them.
Contributions from the Management Committee ensure the smooth running of the club throughout the course of the season.
The Head of Operations is responsible for allocating pitches, referees, kit management and all communication to and from team managers.
The Trustees assess risk from all operational aspects of the football club and have focused on providing knowledge, personal coaching, and training to the management team to mitigate these risks. In addition, the club runs “Onside” sessions covering many aspects of running a football including safeguarding, expected standards of behaviour and the process to raise concerns, flag any issues or to benefit from specific skill or knowledge held in the club.
Risk insurance is held by the club both for the Trustees and through the Middlesex FA to cover all playing aspects of the club.
March **2012**
**TAR**
2
## **Section C Objectives and activities**
The Objectives of the club are:
**Summary of the objects of the charity set out in its governing document**
1. To advance the amateur sport of association football 2. To promote the participation in healthy recreation for the benefit of boys and girls aged from six years and upwards, for those that are resident in Teddington and the surrounding area, by the provisions of facilities and people to support the playing of association football.
3. To enable the facilities, equipment, and necessary support to be made available to non-club members to ensure the club meets its responsibilities in respect of inclusion, in conjunction with the Middlesex Football Association.
4. Facilities include the provision of pitches with attached buildings/clubhouses, suitable equipment and the organisation of football activities and other social activities.
5. To further such other charitable purposes in Teddington and the surrounding area as the Club Committee may from time to time decide.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Trustees have ensured that: Professional FA Qualified Coaches provide weekly coaching sessions for each team. A Professional FA Qualified Coach provides weekly specialist goalkeeper coaching. All teams have access to team kit. Referees are provided for all matches. Non-competitive friendlies are arranged for younger age groups. Older teams compete in suitable leagues. An annual tour is arranged to a suitable tournament. Financial assistance for the annual subscription fees is provided where necessary. Support is provided by The Gosling Foundation. Membership is all-inclusive and does not discriminate on the level of ability. Managers, coaches, and parents are supported and guided in providing a safe environment in which to play association football. This ensures the club delivers its objectives and public benefits. The public benefits are that the sport provides exercise for players of all ages, which carries proven physical and mental health benefits. Furthermore, the sport promotes a sense of team spirit, fair play and mutual respect amongst players and teams. Other benefits include developing a spirit of intolerance of any bullying and racism of any kind amongst the players and their families.
The beneficiaries of the club are aged between six and 20, resident in and around Teddington who participate in, exercise and experience, physical and mental skill or exertion, in line with the definition of sport in the Charities Act 2011.
In deciding who will benefit, the Trustees have regard to the current level of membership from time to time as well as the capacity of the club to accommodate further members in that age group. For any members who cannot join immediately a first-come, first-served waiting list operates. Furthermore, the club operates a strict equality policy in accordance with FA guidelines.
March **2012**
**TAR**
3
## **Additional details of objectives and activities (Optional information)**
Teddington Athletic Football Club is run by volunteers without whom the club could not function. Volunteers perform several different functions, all of which contribute to the increasing quality and image of the Football Club. Teamwork is prevalent in the management team which cascades throughout the club.
Committee members. Team managers. Coaches. Child Welfare Officer You **may choose** to include CRB/DBS checks further statements, where Managing the affiliations and qualifications of all club team managers, relevant, about: including FA Qualifications, Children Safeguarding and First Aid. Ensuring that these are kept up to date to help maintain the FA Chartered policy on grant making. status of the football club.
- policy programme related investment.
- contribution made by volunteers.
Team managers and assistants attending FA Licensed courses. Annual tour organisers. Match Day and Training Venue Risk Assessments Provision of catering services at home venues Web-Site Development & Maintenance Membership Secretary Fixtures Secretary Treasurer Fund Raising Procurement of equipment Develop the quality of refereeing. Marketing and Communications to all members.
## **Section D Achievements and performance**
Despite adverse weather conditions during the season, most games were **Summary of the main** played, and football was provided throughout due to a switch to some **achievements of the charity** local all-weather pitches and teams playing “double-headers” to ensure **during the year** teams abided by league rules where necessary. The Club Secretary and Operational Head were instrumental in ensuring a continued safe environment for all playing members, coaches, managers, and their families. The club invested in all the necessary PPE equipment to abide by the ever-changing rules and regulations keeping the health and wellbeing of our members at the forefront.
Communications to all our members were managed by the Club Secretary in conjunction with the Operational head, together with the marketing lead. Keeping communications clear, coherent, and timely as we emerged from the pandemic and lockdown was a major achievement and the efforts made were greatly appreciated by the Trustees and every member of the club.
Financial pressures remain due to the Management’s Team belief that subscriptions cannot be raised above prevailing inflation rates. More focus has been given to generating money from events, donations, and sponsorship on a team-by-team basis and that will be the plan for the upcoming season. Full focus is given to cash flow - particularly during the low point (May) – and funds build during June as the subs window is reopened.
March **2012**
**TAR**
4
**Section D Achievements and performance**
A full management team is in place and very active in support of all footballing activities including the planning of awards evenings and a Christmas party as well as a full season of football.
Teddington Athletic Football Club playing members within the club declined by 2% to 647 as not all U18 teams were replaced by new teams for the youngest age group. Girls’ football continues to grow under the Girls’ Football Development Manager (now Club Vice-Chairman). The number of playing members in the girls’ section has passed 280, which makes the club one of the largest in Middlesex for grassroots football.
Further efforts have been made during the season to maintain the high levels on the behavioural aspect of the game. Continued scrutiny within all forms of media on the behaviour of supporters, managers and ultimately players are important to the club. The club has sought to maintain high levels of expected behaviour from all members of the club through education and consistent messaging to all teams throughout the season.
The club fully endorses the FA Respect campaign. The trustees look to follow all initiatives provided by the FA to protect the future image of the game. This focus will continue to eliminate any adverse behaviour. The ongoing good behaviour and minimal incidence of fines through on-field incidents is further testament to the quality of the coaching each team receives.
March **2012**
**TAR**
5
## **Section E Financial review**
Cash balance at the end of the financial year was £3,300, falling by **Brief statement of the** approximately £4,100 compared to the last year end. **charity’s policy on reserves**
The drop is primarily due a fall in overall subscription revenues from a reduction in player count, fewer players paying the full season sub and an increase in pitch costs for both matches and training.
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The main source of funds is from player subscriptions but with an active marketing team and the generosity of local sponsors, funds have also been received as sponsorship and as subsidies for kit costs.
Income is primarily used to hire pitches for training and to cover the costs of pitch hire and refereeing in respect of matches at the weekend.
The focus is upon training, and this sets TAFC apart from any other local club. The use of qualified coaches provides the basis for improved performance and behaviour, and it is believed that the growth of the club is testament to its approach and reputation in the local area.
Although membership fell slightly compared to last season – partly driven by capacity constraints – the club retains and manages a healthy wait list across all ages for both boys and girls.
## **Section F Other optional information**
The club is planning to diversify the sports and activities on offer as it develops its relationship with Teddington Town Cricket Club and the sharing of its clubhouse and other facilities in Bushy Park over the course of the season. The club will start a team for children with disabilities under the Comets Programme (Middlesex Football Association) for the new season, with a coach and manager in place as well as adult volunteers have been secured.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** James Dixon **Position** Treasurer **Date** 08/06/2024
March **2012**
**TAR**
6
## **Teddington Athletic Football Club**
|||||
|---|---|---|---|
|**Receipts**
Awards & Events
Donations
Grants
Kit Receipts
Sponsorship
Subscription Income
**Total Receipts**
**Football Costs**
Training Costs - Pitches and Coaching
Match Costs - Pitches, League and Referee Fees
Tour Payments
Tournament Costs
Kit purchases
Other Football Costs - courses, equipment etc
**Total Football Costs**
**Administrative Costs**
Professional Fees (Audit/Review)
Administration costs
Awards
Insurance
Pitchero Fees
Costs to collect player subscriptions
Other Costs - CRB checks, Bank Charges, IT, Subs etc
**Total Administrative Costs**
**CASH (SHORTFALL)/SURPLUS FOR THE YEAR**
**Teddington Athletic Football Club**
Summarised Income & Expenditure Account
Year ended 31st May 2024|**Actual**
**2024**
**Full Year**
**£**
**7,163**
**306**
**-**
**186**
**500**
**167,554**|Actual
2023
Full Year
£
3,557
137
500
30,553
650
171,124
206,521
72,811
61,802
(620)
3,028
33,356
6,766
177,144
1,074
15,972
1,280
1,431
1,668
5,015
911
27,352
2,025|_Year-on-Year_
_£_
NOTES
_3,606_
CY: Christmas Party and EOS Awards; PY: only EOS Awards day
_170_
CY: Charity match contribution
_(500)_
PY: Amount received from the FA
_(30,367)_
PY: Supplier change - offset with Kit Purchases below
_(150)_
CY: Jay's Removals
_(3,570)_
Less players (c.3% fall) paying more matches/training-only subs rather than full
_(30,812)_
_(1,986)_
CY: Timing of coaching costs; PY incurred significant ramp-up
_7,910_
PY pitch charge (StM) paid CY. Registration costs +70% Y-on-Y
_620_
PY: Offset with Tour Receipts
_(3,028)_
PY: Girls Tournament
_(32,696)_
PY: Offsets with Kit Receipts above
_(614)_
Primarily driven by a reduction in course payments Y-on-Y
_(29,795)_
_0_
MG Group annual review
_2,608_
CY: Contract changes v PY; PY included one less month
_6,938_
CY: Two season's dates included, largely offset by receipts. Net cost is trophies
_(1,431)_
CY: Due Jun-24 - no charge incurred in the year
_(1,569)_
CY: DD at £99/mth from May-24; PY: 23/24 sub paid in advance (in FY23)
_(1,692)_
PY: Catch up on costs from subs payments
_304_
CY: Driven by an increase in CRB checks
_5,157_
_(6,174)_|
||**175,709**|206,521||
||**70,825**
**69,712**
**-**
**-**
**660**
**6,152**|||
||**147,349**|177,144||
||**1,074**
**18,580**
**8,218**
**0**
**99**
**3,323**
**1,215**|||
||**32,509**|27,352||
|||||
||**(4,149)**|2,025|_(6,174)_|
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TEDDINGTON ATHLETIC FOOTBALL CLUB**
I report on the accounts for the period ended 31[st] May 2024 set out on form CC16a.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act.
- to follow the procedures laid down in the General Directions given by the Charity Commission under Section 145(5)b of the 2011 Act; and
- to state whether matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
G Fernandes FCA, CTA. MG Group Chartered Accountants Registered Auditors 166 College Road Harrow Middlesex HA1 1BH
Date: 19/08/2024
## **SIGNATURE CERTIFICATE**
**REFERENCE NUMBER FDAFD959-8533-4090-8A92-439545AB908F**
**TRANSACTION DETAILS DOCUMENT DETAILS Reference Number Document Name FDAFD959-8533-4090-8A92-439545AB908F IE Report Final 2024 Transaction Type Filename Signature Request IE_Report_Final_2024.docx Sent At Pages 08/19/2024 01:40 -07:00 1 page Executed At Content Type 08/19/2024 06:16 -07:00 application/vnd.openxmlformats-officedocument.wordprocessingml.document Identity Method File Size email 18 KB Distribution Method Original Checksum email a42ea9ed1a9c0b2f53759e6cf7a20d23a57345c5586eda8ea2b739fabd1412fc Signed Checksum 3a8f2c9c37f4479beadf8a22100a8243761624fb27311622ae8f07e3ffecc371**
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## **SIGNERS**
|**SIGNER**|**E-SIGNATURE**|**EVENTS**|
|---|---|---|
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|**Email**|**Multi-factor Digital Fingerprint Checksum**|**Identity Authenticated At**|
|**gavin.fernandes@mggroup.co.uk**|**6a13da5540e6aa57c8bf9a8c4ecb88ef5b12af8d3d13d4e8e4831439434477a5**|**08/19/2024 06:16 -07:00**|
|**Components**|**IP Address**|**Signed At**|
|**1**|**195.224.42.254**|**08/19/2024 06:16 -07:00**|
||**Device**||
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**Signature Reference ID 0C4DB18F**
## **AUDITS**
|**TIMESTAMP**|**AUDIT**|
|---|---|
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