**Trustees' Annual Report for the period** Period start date Period end date 01 04 2024 31 03 2025
**From To**
## Section A Reference and administration details
**Charity name** Smile kidz Foundation **Other names charity is known by** SK FOUNDATION **Registered charity number (if any)** 1200882
**Charity's principal address**
14a ADDISON PLACE BILSTON **Postcode WV14 7BD**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||ANN MARIE
DOWNER-
JOHNSON|Director/secretary/
treasure|march 2025-year end|All trustees|
||KEIRON PRYCE|Trustee|march 2025-year end|All trustees|
||SHACQUEL
HAMILTON|Trustee|march 2025-year end|All trustees|
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
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|**Name of chief executive**|**or names of senior staff members (Optional information)**||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CONSTITUTION Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Identified by the Project Manager, interviewed and appointed by the Trustee selection methods Trustee. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
- All trustees must be appointed for a term of three years by a resolution
- You **may choose** to include passed at a properly convened meeting of the charity trustees. In selecting
- additional information, where individuals for appointment as charity trustees, the charity trustees must
- relevant, about: have regard to the skills, knowledge and experience needed for the
- policies and procedures effective administration of the CIO. adopted for the induction and The following policies are made available for the trustees:
- training of trustees;
- the charity’s organisational Bullying and harassment policy and procedures structure and any wider Complaints handling network with which the charity Complaints policy and procedures works; Conflicting interests
- relationship with any related Engaging external speakers at charity events policy and procedures Financial reserves policy and procedures
- parties; Internal charity financial controls policy and procedures
- trustees’ consideration of Internal risk management policy and procedures major risks and the system Investment and procedures to manage Risk management them. Safeguarding policy and procedures Safeguarding vulnerable beneficiaries Serious incident reporting policy and procedures Trustee conflicts of interest policy and procedures Trustee expenses policy and procedures Volunteer management
The charity trustees will make available to each new charity trustee, on or before his or her first appointment: a) a copy of the current version of the
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constitution, b) a copy of the CIO's latest Trustees' Annual Report and statement of accounts; and c) a copy of the Charity Commission's trustee welcome pack and guidance (CC3) on the responsibilities of a charity trustee. However, as the charity has not been trading effectively previously the charity bank account is I process.
The operational structure of the charity consists of a part-time Project Manager and a part-time Volunteer Manager. As many as 15 volunteers are engaged in delivering and supporting the project at any one time, as well as numerous health, religious Ministers, students and other professionals who volunteer their time on a regular basis. The trustees regularly review the key financial, operational, strategic, reputational, and safeguarding risks facing the charity. A risk register is maintained and updated regularly. Over the course of the year the trustees considered key risks relating to insecurity of funds and needs of the families and put plans in place to address these.
## **Section C Objectives and activities**
1. THE RELIEF OF FINANCIAL HARDSHIP AMONGST PEOPLE IN BILLSON AND THE SURROUNDING AREA IN SUCH WAYS AS THE TRUSTEES FROM TIME-TO-TIME THINK FIT, IN PARTICULAR, BUT NOT EXCLUSIVELY BY:
## **Summary of the objects of the charity set out in its governing document**
2. A) PROVIDING EMERGENCY FOOD, ESSENTIAL TOILETRIES, AND HOUSEHOLD ITEMS TO INDIVIDUALS AND FAMILIES IN NEED AND/OR FOR DISTRIBUTION BY CHARITIES OR OTHER ORGANISATIONS WORKING TO PREVENT OR RELIEVE POVERTY
3. B) SUCH OTHER MEANS, INCLUDING (BUT NOT LIMITED TO) THE PROVISION OF SUPPORT OR SIGNPOSTING TO RELEVANT INFORMATION AND OTHER ADVISORY SERVICES.
4. THE PREVENTION OR RELIEF OF POVERTY IN JAMAICA BY PROVIDING: GRANTS, ITEMS AND SERVICES TO INDIVIDUALS IN NEED AND/OR CHARITIES, OR OTHER ORGANISATIONS WORKING TO PREVENT OR RELIEVE POVERTY.
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Smile Kidz Foundation supports underprivileged children and families who are facing poverty. Our mission is to enable the relief of hardship and poverty by distributing food items and consumables in Bilston and the surrounding areas. The foundation also supports the prevention and relief of poverty in Jamaica by ensuring that children have a meal before and after school by doing this it ensures that children do not miss out or suffer long-term negative consequences because of dropping out of school due **Summary of the main activities** to poverty. **undertaken for the public benefit in relation to these** At no point in time, we would be able to solve the complex web of issues faced by different families, as this would be way beyond our remit and **objects (include within this** would involve many other agencies. But rather we aim to give a little **section the statutory declaration that trustees have** support, we do this by providing food parcels and a hot meal once a week at the local church and a telephone line for families to access for support **had regard to the guidance** when needed. We also distribute items which was received from donation **issued by the Charity** of nappies, baby cloths and other essentials to the mother and baby units. **Commission on public benefit)** We build relationships with community groups and other local organisations to source items that can be distributed. The foundation also signposts families in need of additional support to other charitable organisation and job support services that they may otherwise be unaware of or unable to access. Our vision is "To empower and uplift underprivileged children by providing access to education, resources, and opportunities that enable them to realize their full potential, break the cycle of poverty, and build a brighter, more equitable future for themselves and their communities."
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**Additional details of objectives and activities (Optional information)**
## **Professional services:**
Mission Hall Church has provided their church hall for the distribution of food packs and hot meal every Sundays and also to fundraise the cake sale that matches fun from optima health. 4 members of the church help with the sale. Total raised £200.
Match fund from Optima health £200.
## **Volunteers:**
Smile Kidz Foundation is grateful to our 20+ volunteers both uk and Jamaica who have given more than 600 volunteer hours to the Project over the last year. They include 11 sessional volunteers, including Ministers, Doctors and Nurse practitioner; 3 trustees; 2 members of a fundraising committee; 1 clothes sorter; 1 knitter; and 2 soup makers.1 social media person The estimated value of their contribution to the You **may choose** to include Project would exceed £10,000 over the year. further statements, where relevant, about:
## **Donations:**
Our donations over the year include the used of the church hall on Sundays from local charity Mission Hall Church Bilston and Seventh day Adventist Church Jamaica. Local church member, families and friends, who donate, clothes, books, toys, sanitary, toiletry and make-up items. The combined value of these items if bought (even second-hand) is estimated to be around £2000
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Cleone’s Foods, regularly donates boxes of pastry patties to our foundation that is distributed in the food parcel within the uk.
## **Other support:**
We have received support with gift items of Rice, oil, chicken, school bags, stationary, printing for advertisement and announcement of Back-toschool event in Jamaica. In total we estimate that we have yielded more than 5000 worth of value in time and expertise donated to us.
Smile Kidz Foundation has not applied for any grant due to not obtaining a secure bank account that is able to produce a bank statement. £200 was received in match fund and £200 from the cake sales at church. Funds from match fund were sent to online account Zempler bank. However a bank statement is not able to be printed.
## Section D Achievements and performance
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During our first year we saw a total of 60 children, and 15 parents in our back -to-school medical that was done in Jamaica July 2024. And was very excited to see the numbers increase double in July 2025 trip.
Some of our achievements over this period include:
- Once -weekly food package and hot meal distribution
- Gifts to the mother and Baby unit of items collected, 80 nappies, 5 baby shoes, 20 suits of clothes for the mothers and 30 toys.
- Gifts to older Adults in Jamaica of over 20 reading glasses.
## **Section E Financial review**
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The trustees’ policy on financial reserves is not to hold any monies longer **Brief statement of the** than required, but to expend them as soon as practicable on the charity’s **charity’s policy on reserves** work. The charity has no debts, commitments or liabilities.
**Details of any funds materially in deficit**
nil
## **Further financial review details (Optional information)**
- Smile Kidz Foundation is very grateful to the following organisations for
- You **may choose** to include their support during the year:
- additional information, where Mission Hall Church Bilston
- relevant about:
- the charity’s principal Kellits Seventh Day Adventist Jamaica sources of funds (including Cloene’s Food Birmingham any fundraising); The charity has put in place a number of fundraising activities, which will
- how expenditure has be in effect once a bank account has been established.
- supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
The charity is unable to provide an income an expenditure since a bank account has not yet been established. And all money collected was sent to Jamaica to aid in hurricane Melissa.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Ann Marie Downer-Johnson **Position (eg Secretary, Chair,** Treasure **etc)**
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Date
09.01.2026
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Maich 2012