Trustees’ Annual Report for the period
From 1[st] Jan 2025 Period start date To 31[st] Dec 2025 Period end date
Charity name: Maer Village Hall
Charity registration number: 1200870
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Objects of the charity as stated in the consttuton The Charity is to provide and maintain the Hall for the use of the inhabitants of the Parish and its environs without distncton of politcal, religious or other opinions etc, to advance educaton and provide facilites in the interest of social welfare for recreatonal and leisure tme actvites with the object of improving the conditons of life for said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall was in full use for the year and benefted from a usual number of private letngs. We contnued with all our usual actvites – fairs, events, cafes and group meetngs. The user groups have all increased in size and therefore revenue for the hall, with a new Pilates class startng We contnued with the very popular pop up pubs as well as supportng the church in all their events This year we also started a series of History talks The hall contnues to be used as a polling staton when required providing a local venue for electon votng The projects for this year included – re-paintng the outside woodwork, new insulaton of main hall ceiling, installaton of a hive system and coded front door lock |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have regard to the guidance issues by the Charity Commission on public beneft |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We contnue to have an excellent group of trustee volunteers and supporters that help to maintain the hall and run the events – two new co-opted members this year We are very grateful for the many hours the trustees and other volunteers gave during the year to help maintain the fabric of the hall, to raise funds, to assist at various events and to publicise the hall. Without this commitment and valuable contributon, the day to day running of the hall would be difcult and our fnancial positon would not be so strong Thankyou to everyone for their support |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The themed fairs and community cafes have had a huge impact for the community providing a central place in the village and wider community for social interacton. The Knit and Nater group has gone from strength to strength atractng members form further afeld in the rural community The Apple pressing day provided a fabulous interactve session for families and groups to make their own apple juice. The non proft making calendar competton provided another opportunity to share and engage with the local surroundings resultng in a beautful calendar The “Pop Up Pubs” have contnued and provide another opportunity for villagers and friends to get together for a fun social evening. The yearly quiz raising contnues to be a brilliant night as well as raising funds for Alzheimer’s Research UK. The Charity’s work this year has most defnitely contributed to the wellbeingof the community providinga |
focus for social interaction and many activities.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The main fundraisers of the Easter, Spring Fair, Apple Day and Christmas fair went ahead, with the expected income and success |
| Investment performance against objectives |
Para 1.41 | Investment dividends - £1,207.22 |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Total funds at 31stDecember 2025 = £49,585.75 |
|---|---|---|
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | The reserve policy is to cover twelve months running costs together with any unforeseen expenditure on the main fabric of the hall which maybe required |
| Amount of reserves held | Para 1.22 | £41,345.34(COIF investment fund) |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
No grants received this year All funds provided by fundraising events, letngs and club fees |
|---|---|---|
| Investment policy and objectives includingany |
| social investment policy adopted |
Para 1.46 | |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Consttuton based in the Trust Deed |
| How is the charity constituted? |
Para 1.25 | Maer Village Hall is a Registered CIO Charity (Number 1200870), run and maintained by Trustees, for the beneft of the residents of Maer Parish and its environs. Its status arises from the will of Jane Ellen Leslie Harrison, proved with two codicils thereto in the Principal Registry on 12thMarch 1964 and in the mater of the Charites Act 1960 The Charity is considered both the actvites of, within, and on behalf of Maer Village Hall and the physical property as defned in the Trust Deed. The Trust Deed sets down the administraton and management provisions for the Charity, which are summarised below in the remaining paragraphs of this Consttuton secton |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Charity is to be managed and administered by a Management Commitee, to act as the Charity Trustees within the meaning of Secton 46 of the Charites Act 1960. The Management Commitee members is to comprise: 5 Elected Members Trustees Representatve Members for user groups All Members are to retre from ofce at the next Annual General Meetng (AGM) afer they come into ofce but may be re-elected or re-appointed at the same meetng. The 5 elected members are nominated and seconded at the AGM by any other trustee/commitee member. Representatve members are invited to join the commitee on a volunteer basis. Co-opted members are invited and voted on by the existngtrustees. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All the policies and procedures were updated in Jan 2025, read and agreed by all committee members |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Maer Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1200870 |
| Charity’s principal address | Maer Village Hall Maer Newcastle Under Lyme Staffordshire ST55EF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Paul Adams | Chair | |||
| David Lovatt | DeputyChair | Finished March 2025 | ||
| Sue Jackson | Secretary/ Minutes Secretary |
|||
| Linda Chesterton | Treasurer | |||
| WendyKinson | BookingSecretary | |||
| Amanda Cheadle | ||||
| Peter Beardwood | ||||
| Janet Beardwood | ||||
| Julia Ziskin | ||||
| Meir Ziskin | ||||
| Jane Weightman | Co-opted member | |||
| Jacqui Clancy | Co-opted member | Started January2025 | ||
| Louise Giles | Co-opted member | Started January2025 | ||
– Corporate trustees names of the directors at the date the report was approved Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| Accounts | Mike Fox | Keepers Cottage, Maer |
Name of chief executive or names of senior staff members (Optional information)
n/a
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Paul Adams Signature(s) P.F. Adams Full name(s) Paul Adams
Position (eg Secretary, Chair Chair, etc)
Date
28[th] August 2026
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